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Judicial Watch • Bates 000615 000625 Redacted

Bates 000615 000625 Redacted

Bates 000615 000625 Redacted

Page 1: Bates 000615 000625 Redacted

Category:General

Number of Pages:11

Date Created:April 14, 2012

Date Uploaded to the Library:February 20, 2014

Tags:000625, 000615, mailing, addresses, Mailroom, Postal, Pouch, Locator, envelope, classi, Manual, Material, express, Bates, redacted, GSA, AGENCY, SECRET, Services, service, Distribution, Pentagon, Washington, united, ICE


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  • demand_answers

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SUBJECT: 
TASKER NUMBER: DATE RECEIVED: DATE TASKED: 
SUSPENSE DATE: SUSPENSE DATE: 
OFFICE  SPECIAL INSTRUCTIONS  OPEN CASE FILE  
AIGAud  
AlGIns  
ArG Inv  

A-ACTION  COORDINATION -INFORMATION PRECEDENCE: IMMEDIATE ()PRIORITY ()ROUTINE 
DOCUMENT LOCATION: T: AIG 'AO  RECEIVED  RELEASED  
AIGAud AIG Ins AIGinv DIG A-APPROVA -COORDINATION -INFORMATION SIGNATURE  

REMARKS: During final case review noted I.hat the situation report did not have any initials. Re-submitted for initials. 
CLASSIFICATION: SECRET CONFIDENTIAL FOR OFFICIAL USE ONLY UNCLASSIFIED 
DIA Form (8-00) NOT REMOVE THIS FORM FROM DOCUMENT 
b(3) b{S) 
ADMINISTRATION 
Mail and Dlslribution Management Program 
SUMMARY 
This regulation concerns mall and distribution services DIA. All persons involved prepara
tion mail and dislributlon who use these services must read and comply with this regulation. 
This regulation establishes procedures for preparlng mall and distribution and explains available services and how obtain them. defines terms and specifies responslbilitles. Purpose: establish policy and procWures for the transmission and distribution official unclassi 'ed and collateral (throu collateral SECRET onl 
Collateral TOP SECRET and NATO material controlle the Agency who should contacted for details lhe special accountability and transmission requirements for this material.) References: 
DIAM 10-1, "Written Communications" 
DJAR I0-6. "Use Serial Numbers and TOPSECRETControl Numbers" DoD Directive 5200, (OIAR 50-2), "Infonnation Security Program'' 
DoD Manual 45:25.BM. "DoD Official Mail Manual" U.S. Postal Service Domestic Ma11 Manual U.S. Postal Service International Mall Manual Supersession: This regulation supersedes DIAR 12-30, 11Mall and Dlstribution Management Program.'' November 1992. Because changes arc extensive, they are not noted. Policy: All Mall and Dlstribution services ckscribed this regulation will used exclusively for matters pertaining the official buslness ofDIA the Government. Responsiblllt!es: has the overall responsibiUty for establishlng mail and distribution management policy and pub-guidance for the Agency. All incoming and outgoing mail and distribution
ishln mnst processed through Mailrooms. All personnel responsible for preparing mail and dlslributlon using these servjces must follow the pdures contained this regulation. 
OPR:SV-4 
b(3} The originating office responsible for preparing items for mailing prior bringing them Ute ma.ilroom for dispatch. This includes responsibility for correct contents and proper, aceurate marking security classification, 	Mailroom personnel will review all mail and distribution items when presented; rejecting improperly and providing guidance customers for corrections. required reference d,. will appoint Agency Official Mail Manager (OMM) who will the Agency..rlmary technical advisor mail policies. The OMM will establish controls postal expenditures, inspect mail operations, act liaison with postal and diplomatic pouch authorities, and authorized open inspect any official mail distribution ilem insure compliance with th.ts regulation references throughf. Incoming Mall: Addresses for Incoming Mail. speed delivery mall, DIAbas established three separate addresses for incoming mail. avoid delays receipt mail, advise all correspondents use the complete and proper address (to 
include current office symbol) for your element' physical location. The address formats shown below are pro scribed the Postal Service and are designed for compatibility wlth their automated sorting equipment 
(1) DIAelements-DIAC Washington Navy Yard(WNY): 
ATI'N 
DEFENSE INTELLIGENCE AGENCY 
200 MACDILL BLVD 
WASHINGTON DC20340-SIOO Distribution Bin'Level Sorting. Dlstrlbutlon Bins are assigned based organizational structure and mail/ distribution volume. Normal soomg lower than Division level. Exceptions are routinely made when branches the same division are located different build' Assl ent new blns wilJ requested vla memo the 
 
DIA elements will notify organl Authorization Plck-up and Deliver Mailroorns.-of ea.ch clement assigned distribution bln must provide the local Mailroom lhl memo format) persoMcl authorized plck-up and deliver mail and ilistribu tion (to include accountable mail). Updates must provided soon changes occur. Routing Incoming Mail. Mail addressed: 
(L) With current DIA office symbol routed that office unopened. 
b(3) 

(2) With outdated DIA office symbol only "Director, DIA" opened detennine routing. Actions items are referred EST for tasking control. 

b(3) Addressees are



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