CO NVRA Report 842011
Number of Pages:9
Date Created:March 31, 2011
Date Uploaded to the Library:February 20, 2014
Autogenerated text from PDF
NVRA AGENCY-BASED VOTER REGISTRATION COLORADO 2010 ANNUAL REPORT Voter registration opportunities for citizens receiving public assistance Colorado accordance with the National Voter Registration Act 1993 (NVRA) Scott Gessler Colorado Secretary State 1700 Broadway, Suite 200 Denver, Colorado 80290 Phone: 303-894-2200 Email: email@example.com Issued March 31, 2011 This report outlines procedures impleme ented compliance with Section the National Voter Registration Act (NVRA), which requires that states offer voter registration services agencies providing public assistance.1 Specifically, the NVRA states that agenciess must provide and accept voter registration appllications from anyone who applies for public assistance benefits accommodation services, recertifies renew benefits services, changes address related their benefiits services.2 Colorados successful partnership betwee the Secretary States Office, covered agenciess, and Project Vote, national voter advocacy group, has result ted improved registration opportunities for vot ters. Because Colorados focus compliance and ongo oing commitment encourage voter registration,, applications generated through public assistance agencies 201 increased 117% from the previous year and have increased more than 1,200% since 2007. the 2007 cale endar year, county clerks reported 3,340 applicati ions for registrations received from agencies covered under the NVRA. 2010, the number applications repo orted was 43,808. Detailed information regarding the numb ber voter registrations obtained from public ass sistance agencies and offices providing services clients with disabilities from 2007 through 2010 illustrated Appendix U.S.C. 1973gg-5(a)(1) and (3) See U.S.C. 1973gg-5(a)(4)(A) and (a)(6)(AA) the first quarter 2008, the Secretary States office conducted independent review available voter registration data. The findings suggested the need for renewed education and compliance effort. The Secretary States office acted promptly identify key stakeholders and specific areas non-compliance, and develop comprehensive plan mitigate the issues identified. drafting the plan, the Secretary State addressed the need for improved communication and coordination with public assistance agencies and the issuance advice local agencies regarding their specific duties under the NVRA. The plan also called for the development training materials and creation tracking system record voter registration statistics with web-based survey program. the fall 2009 the Secretary States officein conjunction with the Colorado Department Human Servicesbegan sending voter registration applications the monthly renewal packets mailed individuals who receive public assistance from DHS agencies. This action ensured that every applicant for renewal services who did not appear person local office received opportunity register vote update his/her voter registration information. addition, this centralized mailing approach removed the burden from local DHS offices that were previously required mail the voter application separately each potential elector who did not apply person for renewal. Approximately 20,000 voter registration applications are mailed each month. This mailing supplements, but does not supplant, the opportunity register vote when potential applicants apply for renew services person. COLORADOS NVRA SECTION SUCCESS Colorados success implementing effective program improve Section compliance has been enhanced the partnership between the Secretary States office, the Department Human Services, the Women Infant and Children (WIC) program, and Colorados publicly-funded colleges and universities. The partnership has resulted stakeholders working together increase awareness and improve compliance with Section the NVRA. Tracking agency-based voter registrations was aided redesigned voter registration form containing source code that allows the Secretary State determine which voter registrations originate from covered agencies. Web-based, monthly reporting covered agencies also resulted improved tracking voter registration numbers. The Secretary State implemented online voter registration April 2010, accordance with the requirements Colorado House Bill 09-1160. 2010, over 100,000 individuals used the GoVoteColorado.com voter registration system register vote change their voter record. The Secretary States office partnered with the Department Human Services and the Office Information Technology begin integration online voter registration with the Department Human Services forthcoming web-based benefit application system, PEAK, which scheduled released the spring 2011. Upon implementation PEAK, applicants will able apply for services and register vote online within the same interface. Statistical information will tracked order monitor the effectiveness online voter registration covered agencies. effort maintain the States compliance with Section the Secretary State began outreach publicly-funded colleges and universities with offices that primarily serve students with disabilities. Following litigation the state New York3, the Secretary State initiated contact with these offices provide training and information regarding Section compliance. 2010, the Secretary State sent forms, posters, and other information colleges and universities that were not previously offering voter registration offices serving students with disabilities. The Secretary State transitioned the training agency staff members web-based environment. With this new system, training consistent and easily accessible hours day, further ensuring that agency staff aware their responsibilities regarding section compliance. Online training also provides access materials any county the state time that most convenient for the office seeking training. The Secretary State continues provide in-person training agencies and colleges when requested. 2010, the Secretary States office also launched quarterly newsletter, called Registration Connections, provide additional avenue communication agencies and colleges. Editions this newsletter have included information NVRA requirements, election dates, instructions for online form ordering, and other topics relating NVRA compliance. Opportunities Register Vote NVRA Agencies 2010 Person, Including CDHS, WIC, Vocational Rehab, and Programs that Serve Students with Disabilities* Applications Provided for Centrally-Mailed Recertifications January 29,264 February 25,276 March 24,031 43,000 April 28,771 May 23,582 35,000 June 24,230 38,000 July 26,867 35,000 August 31,463 September 27,468 October 31,569 45,000 November 26,885 December 27,415 45,000 Total 326,821 241,000 *Numbers voter registration opportunities with clients seeking services person, reported the covered agency. **The Department State provides applications the Colorado Department Human Services included recertification packets mailed centrally the State. Because the exact number packets needed not known until mailing completed, the Secretary State provides applications bulk periodically. Stock remaining hand retained for use subsequent mailings CDHS. such, orders are not placed each month. Although tremendous gains have been made Colorados compliance with Section there are continuing challenges facing the Secretary States office, the Department Human Services, WIC, colleges and universities, and other public assistance agencies meeting the needs potential registrants. Revenue shortfalls and budget cuts resulted Governor-mandated hiring freeze and furloughs, limiting the ability local agencies take advantage the resources offered the Secretary State. Colorados local public assistance agencies and colleges are similarly challenged. With increased employee turnover and limited staff and departmental resources, difficult for many agencies not only provide the basic services sought clients, but also meet Section compliance. Despite the challenges faced WIC, colleges, and the Department Human Services, the gains that have been achieved past years improving voter registration opportunities have been substantial. The statewide voter registration system, known SCORE, provides well-developed system evaluation and tracking for those voter registration applications transmitted from agencies Colorados county clerk and recorders. SCORE allows the state compare the number applications completed agencies against the number applications received county clerk and recorders identify and mitigate inconsistencies ongoing basis. continued relationship with the Office Information Technology and the Department Human Services expected result the roll-out the new, web-based benefit application service known PEAK. The new online system will direct applicants who wish register vote www.GoVoteColorado.com, thereby allowing applicants apply register update their voter information while applying for benefits. The Secretary States office optimistic that this technology will streamline agency-based voter registration procedures, promote voter convenience, create more accurate data, and reduce the amount time needed for case managers assist potential electors with completing voter registration applications. addition, online voter registration allows applicants select Spanish language their preference complete the application. Despite the current and future challenges, the Secretary States office committed enhancement voter registration opportunities for citizens applying for public assistance disability services. U.S. State New York, No. 5:04-CV-00428 (NAM/DEP) (N.D. N.Y. March 2010). CONCLUSION Notwithstanding the fiscal challenges that Colorado currently facing, significant improvements NVRA-mandated voter registration services have been realized. The Secretary States office committed continuing its positive partnership with the Department Human Services, WIC, local public assistance agencies, colleges, and other stakeholders ongoing effort improve and maintain compliance with the NVRA. Christi Heppard-Special Projects Coordinator Christi joined the Office the Secretary State 2005 and serves the Special Projects Coordinator for the Elections Division, task that includes oversight NVRA administration and compliance. Prior joining the Department State, Christi was the Chief Deputy and Elections Administrator for Teller County, Colorado, where she served for years. Christi may contacted via email firstname.lastname@example.org. Lisa Doran-NVRA Coordinator Lisa serves the NVRA Coordinator for the Office the Secretary State and responsible for communication with covered agencies, collecting statistical data, and ensuring appropriate materials are prepared and distributed. Lisa joined the Department State 1999, after serving years with the Arapahoe County Clerks Office. Lisa may contacted via email email@example.com. Paris Nelson Legal Specialist Paris joined the Office the Secretary State 2009 after earning her juris doctorate from the University Colorado Law School. Paris serves the legal specialist for the NVRA program providing legal review and analysis NVRA administration policies and materials provided covered agencies. Paris may contacted via email firstname.lastname@example.org. APPENDIX VOTER REGISTRATION TABLE 2007-2010 Data presented the following table depict information reported County Clerks and Recorders, reflected the statewide voter registration database. While every effort has been made ensure that accurate data presented, some cases data may contain anomalies. Contact the Secretary States office for more information about voter registration data. Adams Jefferson Counties Voter Registration Received From NVRA-Designated Agencies County 2007* 2008* 2009 2010 Adams 729 283 1,368 2,858 Alamosa 139 140 Arapahoe 270 1,797 2,303 6,183 Archuleta Baca Bent Boulder 3,575 422 1,401 Broomfield 385 152 181 Chaffee Cheyenne Clear Creek Conejos Costilla Crowley Custer Delta 154 287 Denver 280 7,601 12,785 Dolores Douglas 268 395 Eagle 199 493 Paso 792 1,844 5,008 Elbert 327 140 Fremont 155 539 Garfield 152 Gilpin Grand 102 Gunnison 112 Hinsdale Huerfano Jackson Jefferson 1,553 5,345 *Prior 2009, county clerks did not use centralized voter registration system and self-reported voter registrations statistics. Voter Registration Received From NVRA-Designated Agencies County 2007* 2008* 2009 2010 Kiowa Kit Carson Plata 285 474 Lake Larimer 527 462 570 860 Las Animas 114 Lincoln Logan 139 155 Mesa 118 282 749 Moffat 119 Montezuma 215 262 Montrose 144 315 Morgan 111 134 Otero Ouray Park 104 Phillips Pitkin Prowers Pueblo 101 100 210 1,374 Rio Blanco Rio Grande 111 200 Routt Saguache 105 San Juan San Miguel Sedgwick Summit 246 182 Teller 102 108 Washington Weld 405 1,290 Yuma 390 101 Statewide Totals Year 3,340 9,480 20,185 43,808 *Prior 2009, county clerks did not use centralized voter registration system and self-reported voter registrations statistics.