Skip to content

Judicial Watch • FY 2012 Quarter 2 High Dollar Overpayments

FY 2012 Quarter 2 High Dollar Overpayments

FY 2012 Quarter 2 High Dollar Overpayments

Page 1: FY 2012 Quarter 2 High Dollar Overpayments

Category:General

Number of Pages:9

Date Created:May 29, 2012

Date Uploaded to the Library:February 20, 2014

Tags:overpayment, shelter, Emergency, payment, DHS, policy, program, security, individual, federal, office, EPA, IRS, ICE, CIA, financial


File Scanned for Malware

Donate now to keep these documents public!

  • demand_answers

See Generated Text   ˅

Autogenerated text from PDF

Department Homeland SecurityHigh-Dollar Overpayments Reportfor the Quarter Ending March 31, 2012
Component  Recipient Type  (Entity Individual) City and State Program(s) Responsible Collection Actions Taken Planned Why the Overpayment Occurred  And Actions Prevent Reoccurrence Payment Date High Overpayment Date Identified Amount Paid Correct Amount Overpayment Amount Recovered Amount  Outstanding Balance  
FLETC ENTITY Artesia, Finance Division Vendor returned overpayment. The vendor used the same invoice number for numerous accounts.  The invoice coding for this vendor now includes the account number well invoice number prevent reoccurrences.  The Standard Operating Procedure was updated document this change. January 11, 2012 January 19, 2012 $168,588.92 $84,294.46 $84,294.46 $84,294.46 $0.00 ENTITY Vienna, ICE Dallas Finance Center Vendor returned overpayment. The payment was setup under similarly named but incorrect vendor.  The payment technician did not notice the difference vendor names between the invoice, contract, and obligation.  Prior processing payments, the payment technician shall ensure invoice, contract, and Central Contractor Registration information match. January 11, 2012 January 23, 2012 $31,870.80 $0.00 $31,870.80 $31,870.80 $0.00 ENTITY McLean, Office the Chief Financial Officer and ICE Dallas Finance Center Vendor returned overpayment.  Charges invoice were split between two agencies.  Instead paying the adjusted amount  for DHS only notated the adjustment form, the original amount for both agencies was paid. staff will thoroughly review all documentation prior payment.  The Dallas Finance Center will retrain the Intake Technicians, Payment Technicians, and Certifiers properly reviewing adjustment forms. Additionally, will ensure each receiving ticket entered into the Federal Financial Management System undergoes review second analyst confirm accuracy information. December 14, 2011 February 27, 2012 $83,030.94 $47,033.27 $35,997.67 $35,997.67 $0.00 
TSA ENTITY West Palm Beach, USCG Finance Center Commercial Payables Division Vendor returned overpayment. The Purchase Order inputted into the financial system contained the wrong Data Universal Numbering System/Taxpayer Identification Number.  This error caused the transmission the payment the wrong vendor. system request has been submitted correct the Data Universal Numbering System number associated with the Purchase Order number.  Until this system correction completed, Payables Supervisor will review all invoices received from this vendor ensure the correct vendor paid. January 26, 2012 February 29, 2012 $38,322.58 $0.00 $38,322.58 $38,322.58 $0.00 
USCG INDIVIDUAL  Miami, CG-84, Office Financial Policy and Systems Notice overpayment sent member and copy Servicing Personnel Office.  Payroll deduction started. Member had permanent change duty station and transactions were not reported timely and accurately.  Servicing Personnel Offices staff will undergo additional training focusing timely and accurate submission documents. December 15, 2011 January 2012 $5,124.83 $0.00 $5,124.83 $241.76 $4,883.07 
USCG INDIVIDUAL  Royal Palm Beach, CG-84, Office Financial Policy and Systems Contacted recipient, overpayment collected. Retroactive processing service member's Veterans Affairs entitlements resulted duplicate payment. new internal control report was implemented identify these payments.   November 2011 January 2012 $7,827.52 $0.00 $7,827.52 $7,827.52 $0.00 
USCG ENTITY McLean, CG-84, Office Financial Policy and Systems Vendor returned overpayment. The technician and authorized certifying officer inadvertently processed the same invoice twice.  The Finance Center implemented invoice verification process and checklist streamline and improve the accuracy invoice reviews. July 24, 2007 January 13, 2012 $69,688.77 $34,822.14 $34,866.63 $34,866.63 $0.00 
USCG INDIVIDUAL  Tonganoxie, CG-84, Office Financial Policy and Systems Contacted employee, overpayment collected. Retroactive processing service member's Veteran Affairs entitlements resulted duplicate payment. new internal control was implemented identify these payments. November 2011 January 2012 $6,930.08 $0.00 $6,930.08 $6,930.08 $0.00 

Department Homeland SecurityHigh-Dollar Overpayments Report
for the Quarter Ending March 31, 2012 
Component  Recipient Type  (Entity Individual) City and State Program(s) Responsible Collection Actions Taken Planned Why the Overpayment Occurred  And Actions Prevent Reoccurrence Payment Date High Overpayment Date Identified Amount Paid Correct Amount Overpayment Amount Recovered Amount  Outstanding Balance  
USCG ENTITY Martinsburg, CG-84, Office Financial Policy and Systems Vendor returned overpayment. The vendor submitted two invoices for the same goods and services.  The technician and authorized certifying officer did not recognize the invoice duplicate, since both invoices had different invoice number and date.  The Finance Center has implemented invoice verification process and checklist streamline and improve the accuracy invoice reviews.   January 25, 2012 February 10, 2012 $162,050.62 $81,025.31 $81,025.31 $81,025.31 $0.00 
USCG INDIVIDUAL  Washington, CG-84, Office Financial Policy and Systems Notice overpayment sent member and copy Servicing Personnel Office. Reserve member continued receive pay and allowances after his orders were terminated.  ServPersonnel Offices staff will undergo additional trainfocusing timely and accurate submission documents. icing ing  December 30, 2011 February 23, 2012 $9,280.24 $0.00 $9,280.24 $0.00 $9,280.24 
USCG INDIVIDUAL  Washington, CG-84, Office Financial Policy and Systems Notice overpayment sent member and copy Servicing Personnel Office. Service member's spouse received Basic Allowance for Housing while living government quarters.  All the USCG members will counseled notify their Servicing Personnel Office any change housing status and review their Leave and Earnings Statements monthly. December 30, 2011 February 27, 2012 $20,197.18 $0.00 $20,197.18 $0.00 $20,197.18 
USCG INDIVIDUAL  New Orleans, CG-84, Office Financial Policy and Systems Notice overpayment sent member and finance center for collection. Member's salary payment was returned Treasury due bank account closure.  The payment failure was noticed independently two branches the USCG who did not coordinate with each other.  The USCG will improve internal communication processes provide clear and concise information key stakeholders responsible for ensuring overpayments not take place. December 27, 2011 January 24, 2012 $6,990.34 $0.00 $6,990.34 $0.00 $6,990.34 
USCG INDIVIDUAL  Camden, CG-84, Office Financial Policy and Systems Contacted recipient, overpayment collected. Received report retiree's death after payment made.  The USCG performs monthly and quarterly checks using data from the Department Defense, the Social Security Administration, and the Veteran's Administration prevent issuance retiree benefits deceased members.  Additionally, families and estates are required immediately notify the USCG retiree's death.  Late notification death the family not uncommon due the stress the situation.   February 2012 February 2012 $5,259.42 $0.00 $5,259.42 $5,259.42 $0.00 
USCG INDIVIDUAL  Jacksonville, CG-84, Office Financial Policy and Systems Payment returned from the United States Treasury. Received report retiree's death after payment made.  The USCG performs monthly and quarterly checks using data from the Department Defense, the Social Security Administration, and the Veteran's Administration prevent issuance retiree benefits deceased members.  Additionally, families and estates are required immediately notify the USCG retiree's death.  Late notification death the family not uncommon due the stress the situation.   February 2012 February 2012 $5,472.40 $0.00 $5,472.40 $5,472.40 $0.00 
USCG INDIVIDUAL  Juneau, CG-84, Office Financial Policy and Systems Notice overpayment sent member and copy Servicing Personnel Office. Member was assigned government quarters and was longer entitled basic allowance for housing.  Documents process the housing change were not received timely.  Training will given Servicing Personnel Offices regarding timely and accurate submission documents. February 2012 March 2012 $19,996.20 $0.00 $19,996.20 $0.00 $19,996.20 

Department Homeland SecurityHigh-Dollar Overpayments Report
for the Quarter Ending March 31, 2012 
Component  Recipient Type  (Entity Individual) City and State Program(s) Responsible Collection Actions Taken Planned Why the Overpayment Occurred  And Actions Prevent Reoccurrence Payment Date High Overpayment Date Identified Amount Paid Correct Amount Overpayment Amount Recovered Amount  Outstanding Balance  
USCG INDIVIDUAL  Swarthmore, CG-84, Office Financial Policy and Systems Payment returned from the United States Treasury. Received report retiree's death after payment made.  The USCG performs monthly and quarterly checks using data from the Department Defense, the Social Security Administration, and the Veteran's Administration prevent issuance retiree benefits deceased members.  Additionally, families and estates are required immediately notify the USCG retiree's death.  Late notification death the family not uncommon due the stress the situation.   March 2012 March 2012 $6,001.08 $0.00 $6,001.08 $6,001.08 $0.00 
USCIS ENTITY Alexandria, ICE Dallas Finance  Vendor returned  This payment involved two vendors under Contractor  January 10, 2012 February 17, 2012 $53,196.00 $0.00 $53,196.00 $53,196.00 $0.00 
Center overpayment. Teaming Agreement.  The ICE Dallas Finance Center  
certified and paid the vendor the obligation rather  
than the vendor the invoice.  The ICE Dallas  
Finance Center will review, detail, the information  
each invoice identify the correct payee.  Additional training will provided Payment Technicians and Certifiers. 

Totals$699,827.92$247,175.18$452,652.74$391,305.71$61,347.03
Department Homeland SecurityCurrent Status Outstanding High-Dollar Overpayments Reported the Previous Secretary's High-Dollar Overpayments Reportfor the Quarter Ending March 31, 2012
Debts Under Collection DHS
Component Recipient Type   City and State Program(s) Responsible Recovery Action Taken Planned Payment Date High Overpayment Date Identified Amount Paid Correct Amount Overpayment Amount Recovered Amount  Outstanding Balance  Days Outstanding 
FEMA ENTITY Duval County, Emergency Food Shelter Program The Office the Chief Financial Officer and Emergency Food and Shelter Program staff are researching the legality collections process for Emergency Food and Shelter Program.  Awaiting legal opinion from the Federal Emergency Management Agency's Office General Council the collections issue. May 18, 2009 November 15, 2011 $27,830.00 $15,782.74 $12,047.26 $0.00 $12,047.26 137 
FEMA ENTITY Richland County, Emergency Food Shelter Program  The Office the Chief Financial Officer and Emergency Food and Shelter Program staff are researching the legality collections process for Emergency Food and Shelter Program.  Awaiting legal opinion from the Federal Emergency Management Agency's Office General Council the collections issue. November 23, 2009 November 15, 2011 $26,837.50 $11,137.50 $15,700.00 $0.00 $15,700.00 137 
FEMA ENTITY Yuma County, Emergency Food Shelter Program  The Office the Chief Financial Officer and Emergency Food and Shelter Program staff are researching the legality collections process for Emergency Food and Shelter Program.  Awaiting legal opinion from the Federal Emergency Management Agency's Office General Council the collections issue. October 2009 November 15, 2011 $60,000.00 $36,000.00 $24,000.00 $0.00 $24,000.00 137 
FEMA ENTITY Randolph County, Emergency Food Shelter Program  The Office the Chief Financial Officer and Emergency Food and Shelter Program staff are researching the legality collections process for Emergency Food and Shelter Program.  Awaiting legal opinion from the Federal Emergency Management Agency's Office General Council the collections issue. December 2009 November 15, 2011 $25,364.00 $0.00 $25,364.00 $0.00 $25,364.00 137 
FEMA ENTITY Sedgwick, County, Emergency Food Shelter Program  The Office the Chief Financial Officer and Emergency Food and Shelter Program staff are researching the legality collections process for Emergency Food and Shelter Program.  Awaiting legal opinion from the Federal Emergency Management Agency's Office General Council the collections issue. May 2010 November 15, 2011 $59,952.00 $31,246.12 $28,705.88 $0.00 $28,705.88 137 
FEMA ENTITY Tuscaloosa County, Emergency Food Shelter Program  The Office the Chief Financial Officer and Emergency Food and Shelter Program staff are researching the legality collections process for Emergency Food and Shelter Program.  Awaiting legal opinion from the Federal Emergency Management Agency's Office General Council the collections issue. September 10, 2010 November 15, 2011 $40,993.00 $0.00 $40,993.00 $0.00 $40,993.00 137 
FEMA ENTITY Puerto Rico Emergency Food Shelter Program  The Office the Chief Financial Officer and Emergency Food and Shelter Program staff are researching the legality collections process for Emergency Food and Shelter Program.  Awaiting legal opinion from the Federal Emergency Management Agency's Office General Council the collections issue. April 27, 2010 November 15, 2011 $98,758.00 $48,033.11 $50,724.89 $0.00 $50,724.89 137 
FEMA ENTITY Utah County, Emergency Food Shelter Program  The Office the Chief Financial Officer and Emergency Food and Shelter Program staff are researching the legality collections process for Emergency Food and Shelter Program.  Awaiting legal opinion from the Federal Emergency Management Agency's Office General Council the collections issue. April 27, 2010 November 15, 2011 $82,000.00 $30,000.00 $52,000.00 $0.00 $52,000.00 137 

Department Homeland SecurityCurrent Status Outstanding High-Dollar Overpayments Reported the Previous Secretary's High-Dollar Overpayments Reportfor the Quarter Ending March 31, 2012
Debts Under Collection DHS
Component Recipient Type   City and State Program(s) Responsible Recovery Action Taken Planned Payment Date High Overpayment Date Identified Amount Paid Correct Amount Overpayment Amount Recovered Amount  Outstanding Balance  Days Outstanding 
FEMA ENTITY Talladega County, Emergency Food Shelter Program  The Office the Chief Financial Officer and Emergency Food and Shelter Program staff are researching the legality collections process for Emergency Food and Shelter Program.  Awaiting legal opinion from the Federal Emergency Management Agency's Office General Council the collections issue. October 28, 2009 November 15, 2011 $52,549.00 $0.00 $52,549.00 $0.00 $52,549.00 137 
FEMA ENTITY Bergen County, Emergency Food Shelter Program  The Office the Chief Financial Officer and Emergency Food and Shelter Program staff are researching the legality collections process for Emergency Food and Shelter Program.  Awaiting legal opinion from the Federal Emergency Management Agency's Office General Council the collections issue. October 2009 November 15, 2011 $178,890.00 $118,489.40 $60,400.60 $0.00 $60,400.60 137 
FEMA ENTITY Carson City, Homeland Security Grant Program DHS senior management elevated this issue FEMA senior management ensure timely resolution.  State currently appealing improper payment. September 30, 2009 August 2010 $27,609.10 $0.00 $27,609.10 $0.00 $27,609.10 604 
FEMA ENTITY Washington, Homeland Security Grant Program Collection request sent the Federal Emergency Management Agency's Finance Center. collection notice was sent February 2012. August 19, 2009 July 28, 2010 $3,133,009.25 $2,489,893.60 $643,115.65 $0.00 $643,115.65 612 
FEMA ENTITY Albany, Homeland Security Grants Program Collection request sent the Federal Emergency Management Agency's Finance Center. collection notice was sent February 2012. November 23, 2009 November 15, 2011 $48,474.76 $0.00 $48,474.76 $0.00 $48,474.76 137 
FEMA ENTITY U.S. Virgin Islands Port Security Grant Program Program Office reached out grantee receive more supporting documentation.   Grantee had days send support. collection notice was sent January 31, 2012. September 13, 2010 November 15, 2011 $53,000.00 $0.00 $53,000.00 $0.00 $53,000.00 137 
FEMA ENTITY Bloomington, Federal Insurance and Mitigation Administration Federal Insurance and Mitigation Administration staff contacted recipient collect funds January 2012. July 29, 2010 November 15, 2011 $20,000.00 $0.00 $20,000.00 $0.00 $20,000.00 137 
FEMA ENTITY Bloomington, Federal Insurance and Mitigation Administration Federal Insurance and Mitigation Administration staff contacted recipient collect funds January 2012. November 18, 2009 November 15, 2011 $30,000.00 $0.00 $30,000.00 $0.00 $30,000.00 137 
FEMA ENTITY Borough Dover, Public Assistance Collection request sent the Federal Emergency Management Agency's Finance Center. collection notice was sent January 2012. July 26, 2010 November 15, 2011 $47,452.04 $0.00 $47,452.04 $0.00 $47,452.04 137 
FEMA ENTITY Silver Creek, Public Assistance Collection request sent the Federal Emergency Management Agency's Finance Center. collection notice was sent January 2012. March 17, 2010 November 15, 2011 $75,440.99 $0.00 $75,440.99 $0.00 $75,440.99 137 

Department Homeland SecurityCurrent Status Outstanding High-Dollar Overpayments Reported the Previous Secretary's High-Dollar Overpayments Reportfor the Quarter Ending March 31, 2012
Debts Under Collection DHS
Component Recipient Type   City and State Program(s) ResponsibleCG-84, Office  Recovery Action Taken PlannedNotice Overpayment sent member and copy  Payment Date High Overpayment Date Identified Amount Paid Correct Amount Overpayment Amount Recovered Amount  Outstanding Balance  Days Outstanding 

USCG INDIVIDUAL Alameda, Financial Policy and Systems Servicing Personnel Office.  USCG has initiated payroll deductions recoup overpayment. September 30, 2011 October 31, 2011 $5,603.55 $0.00 $5,603.55 $1,837.03 $3,766.52 152 
CG-84, Office  Notice Overpayment sent member and copy  
USCG INDIVIDUAL New York, Financial Policy and Systems Servicing Personnel Office.  USCG has initiated payroll deductions recoup overpayment. August 31, 2011 October 31, 2011 $5,994.00 $0.00 $5,994.00 $164.14 $5,829.86 152 
CG-84, Office  Notice Overpayment sent member and copy  
USCG INDIVIDUAL Kodiak, Financial Policy and Systems Servicing Personnel Office.  USCG has initiated payroll deductions recoup overpayment. November 2011 November 18, 2011 $6,307.41 $0.00 $6,307.41 $704.86 $5,602.55 134 
CG-84, Office  Notice Overpayment sent member and copy  
USCG INDIVIDUAL Seattle, Financial Policy and Systems Servicing Personnel Office.  USCG has initiated payroll deductions recoup overpayment. November 11, 2008 June 15, 2011 $8,903.21 $1,051.71 $7,851.50 $2,001.25 $5,850.25 290 
CG-84, Office  Notice Overpayment sent member and copy  
USCG INDIVIDUAL New Orleans, Financial Policy and Systems Servicing Personnel Office.  USCG has initiated payroll deductions recoup overpayment. October 2011 November 25, 2011 $7,135.16 $0.00 $7,135.16 $169.98 $6,965.18 127 
CG-84, Office  Notice Overpayment sent member and copy  
USCG INDIVIDUAL Kodiak, Financial Policy and Systems Servicing Personnel Office.  USCG has initiated payroll deductions recoup overpayment. October 31, 2011 November 2011 $10,241.50 $0.00 $10,241.50 $2,129.88 $8,111.62 144 

Totals$4,132,344.47$2,781,634.18$1,350,710.29$7,007.14$1,343,703.15
Department Homeland SecurityCurrent Status Outstanding High-Dollar Overpayments Reported the Previous Secretary's High-Dollar Overpayments Reportfor the Quarter Ending March 31, 2012
Debts Sent the Treasury Offset Program for Collection
Component Recipient Type   City and State Program(s) Responsible Recovery Action Taken Planned Payment Date High Overpayment Date Identified Amount Paid Correct Amount Overpayment Amount Recovered Amount  Outstanding Balance  Days Outstanding 
FEMA INDIVIDUAL Seabrook, Individuals and Households Payments Recoupment package sent individual.  Debt later sent the Treasury Offset Program for collection. November 11, 2008 September 30, 2010 $19,239.54 $0.00 $19,239.54 $0.00 $19,239.54 548 
USCG ENTITY Miami, CG-84, Office Financial Policy and Systems Contacted vendor who confirmed overpayment.  Vendor added USCG 'Do Not Pay List' with automatic offset overpayment next invoice.  Debt sent Treasury Offset Program for collection. September 25, 2010 January 10, 2011 $76,740.37 $38,177.37 $38,563.00 $0.00 $38,563.00 446 

Totals$95,979.91$38,177.37$57,802.54$0.00$57,802.54
Department Homeland SecurityCurrent Status Outstanding High-Dollar Overpayments Reported the Previous Secretary's High-Dollar Overpayments Reportfor the Quarter Ending March 31, 2012
Debts Cleared Collected DHS  
Component Recipient Type   City and State Program(s) Responsible Recovery Action Taken Planned Payment Date High Overpayment Date Identified Amount Paid Correct Amount Overpayment Amount Recovered Amount  Outstanding Balance  
FEMA ENTITY Austin, Assistance Firefighter Grants Program Office reached out Grantee submit additional supporting documentation. Grantee provided documentation support drawn down funds.  The payment was deemed proper after review additional documentation.  June 2010 November 15, 2011 $33,000.00 $33,000.00 $0.00 $0.00 $0.00 
FEMA ENTITY South Greensburg, Assistance Firefighter Grants Program Office reached out Grantee submit additional supporting documentation. Grantee provided documentation support drawn down funds.  The payment was deemed proper after review additional documentation.  October 2009 November 15, 2011 $40,000.00 $40,000.00 $0.00 $0.00 $0.00 
FEMA ENTITY Madison, Homeland Security Grants Program Program Office reached out Grantee submit additional supporting documentation. Grantee provided documentation support drawn down funds.  The payment was deemed proper after review additional documentation.  June 10, 2010 November 15, 2011 $53,361.63 $53,361.63 $0.00 $0.00 $0.00 
FEMA ENTITY Baton Rouge, Port Security Grant Program Program Office reached out Grantee submit additional supporting documentation. Grantee provided documentation support drawn down funds.  The payment was deemed proper after review additional documentation.  July 2010 November 15, 2011 $32,099.00 $32,099.00 $0.00 $0.00 $0.00 
FEMA ENTITY City Nenana, Public Assistance Public Assistance Staff collected funds January 2012 February 2010 November 15, 2011 $179,053.13 $0.00 $179,053.13 $179,053.13 $0.00 
FEMA ENTITY Baton Rouge, Transit Security Grant Program Program Office reached out Grantee submit additional supporting documentation. Grantee provided documentation support drawn down funds.  The payment was deemed proper after review additional documentation.  June 2010 November 15, 2011 $26,977.00 $26,977.00 $0.00 $0.00 $0.00 
FEMA ENTITY Frankfort, Transit Security Grant Program Program Office reached out Grantee submit additional supporting documentation. Grantee provided documentation support drawn down funds.  The payment was deemed proper after review additional documentation.  June 28, 2010 November 15, 2011 $38,818.58 $38,818.58 $0.00 $0.00 $0.00 

Totals$403,309.34$224,256.21$179,053.13$179,053.13$0.00



Sign Up for Updates!