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GRANTS SOLICITATION:
CALL FOR CONCEPT PAPERS
Pacific-American Climate Fund Project
Supported by: United States Agency for International Development
Managed by: Partners for Global Research and Development, LLC (PGRD)
March 2014
Grants Solicitation:
Call for Concept Papers
Pacific-American Climate Fund Project
Supported by:
United States Agency for International Development
Contract No.: AID-492-C-13-00017
Managed by:
Partners for Global Research and Development, LLC (PGRD)
This publication was prepared Partners for Global Research and Development, LLC (PGRD) for review the United States Agency for International Development. The contents this document are the sole
responsibility PGRD and not necessarily reflect the views USAID the United States
Government.
Issuance Date:
March 2014
Rolling Deadline Dates:
1st cycle, April 30, 2014
2nd cycle, June 30, 2014
3rd cycle, September 30, 2014
4th cycle, December 30, 2014
5th cycle, March 2015
Closing Time:
12:00 Noon, Manila, Philippines
Reference:
Issued under Pacific-American Climate Fund Project
USAID Contract No. AID-492-C-13-00017
Solicitation Concept Papers
SECTION
DESCRIPTION THE FUNDING OPPORTUNITY The USAID/Pacific-American Climate Fund
The United States Agency for International Development (USAID) has awarded Partners for
Global Research and Development, LLC (PGRD) five-year contract manage and implement grant-making facility called the Pacific-American Climate Fund. The project will finance
activities the Pacific Islands region that aim reduce long-term vulnerabilities associated with
climate change and achieve sustainable climate-resilient development. Grants financed the
proejct will support United States Government (USG) development objectives and will
complement other support provided the USG the Pacific Islands. Goals and Objectives the Pacific-American Climate Fund
The Pacific Island region one the world most vulnerable regions the negative impacts
climate change. The goal the Pacific-American Climate Fund provide USAID with
platform build the resiliency Pacific Island countries adapt the negative impacts
climate change. creating grant-making facility that provides grants qualified recipients,
through open and competitive process, the activity will support implementation adaptation
measures (such best practices new technologies) that reduce climate change-related
vulnerabilities.
The Pacific-American Climate Fund will flexible and adaptable resource respond the
many diverse conditions, challenges and circumstances encountered the Pacific Island region. addition building climate resiliency, the project, through the awarded grants, will assist
strengthening the managerial and financial capacity civil society entities that are technically
capable, but require additional financial, managerial, and organizational training. Although grants
under the project will open civil society entities operating nationally internationally,
building local managerial and financial capacity will prioritized, that local recipients develop stronger capability for contributing and sustaining the country development the long-term. Strategic and Technical Priorities
Subject the availability funds, the Pacific-American Climate Fund will issue grants that
support the overall, long-term goal U.S. development assistance the Pacific region, which support more climate-resilient populations.
Grants will available non-sovereign civil society organizations (CSOs), including local,
national and international entities operating any Pacific nations covered USAID
Regional Pacific Islands Office including: Fiji, Kiribati, Palau, Federated States Micronesia
(FSM), Republic the Marshall Islands (RMI), Nauru, Papua New Guinea (PNG), Samoa,
Solomon Islands, Tonga, Tuvalu and Vanuatu.
The Pacific-American Climate Fund will make grants available fund adaptation interventions
that directly support USAID objective strengthening the climate resilience Pacific Island
countries.
Strategic Objective Improved Natural Resource and Water Resource Management
Well-managed ecosystems have greater potential adapt climate change, resist and recover
more easily from extreme weather events, and provide wide range benefits which people
depend, while contrast, poorly managed, fragmented and degraded ecosystems can increase the
vulnerability people and nature the impacts climate change (International Union for
Conservation Nature, 2009). This Strategic Objective aims target adaptation interventions
that support well-managed ecosystems and natural resources that directly support Pacific Island
countries decreasing their vulnerability the impacts climate change.
Illustrative areas for grant activities (examples are not limited those listed here): coastal,
mangrove, and reef protection, conservation, and management; setback efforts; upland and ridgeto-reef activities that impact Pacific Island countries; protecting and restoring mangroves;
communication climate change coastal zone management; implementation pilot proven
technologies best practices related water management; freshwater access; flood control; water
catchment management; water conservation; rainwater harvesting; protecting and restoring water
catchment areas; soil conservation reduce erosion and sedimentation; research; and generation public awareness related climate change adaptation and coastal zone water management.
Anticipated Outcome: Improved resilience managing natural and water resources, including
freshwater resources.
Strategic Objective Livelihood Development and Income Diversification:
Many Pacific Islands countries depend tourism, fisheries, and agriculture their main sources income, foreign exchange, and economic livelihood. Climate change impacts such beach
erosion, sea level rise, warming temperatures, reduced freshwater access, bleaching coral reefs,
increased incidence vector borne disease, and increasing storm intensities pose risks these
sectors and other economic activities. The Pacific-American Climate Fund will provide Pacific
Islands civil society organizations with platform advance adaptation measures and address
these issues.
Illustrative areas for grant activities include (examples are not limited those listed here):
livelihood development activities; income diversification activities; agriculture and value chain
resiliency; crop and livestock management; near-shore fisheries and aquaculture; erosion and soil
management; protection native species; microfinance; and public awareness and dissemination technologies best practices related adaptation major livelihoods sectors the Pacific
Islands.
Anticipated Outcome: Enhanced livelihoods and improved adaptive capacity Pacific Island
countries.
Required indicators for both Strategic Objectives include:
 Number stakeholders with increased capacity adapt the impacts climate variability
and change result USG assistance (sex-disaggregated);
 Number people benefitted project-supported grants (sex-disaggregated);
 Number communities benefited from the project-supported grants; and
 Number women beneficiaries activities implemented project grantees designed
increase access productive economic resources.
The grantees may include additional performance indicators that are relevant the adaptation
component USAID Global Climate Change Strategy1 and relevant the activity expected
results included Monitoring and Evaluation (ME) Plan. These performance indicators
will depend the activities funded the Pacific-American Climate Fund grants and will
subject project approval.
Holistic Approach Building Climate Resiliency
Because the effects climate change threaten both the services that ecosystems provide, (such
clean water, coastal protection, soil stability etc.) and livelihoods depend directly those
ecosystem services and natural resources, both objectives should included applicants 
concept papers. However, applicants should identify which objective the primary objective,
which the secondary one and how both objectives will met the proposed approach.
USAID Global Climate Change and Development Strategy five-year strategy that sets out principles, priorities, and
objectives for the agency climate work through 2016. Other Considerations
Innovation: Consideration will given applicants who can identify and offer bring scale
proven technologies best practices that can support increased resiliency the impacts climate
change. Although innovativeness will considered, this will analyzed the context
technical feasibility studies and market analyses.
Sustainability: Sustainability considerations will important grant selection. Grant
applications will required explain how funded activities will sustainable beyond the life the grant. The review process for grants will prioritize funding for activities that have strong
potential for sustainability, local buy-in, and scale-up potential.
Gender: All applications will evaluated for potential impacts women. Gender equality and
female empowerment are essential for achieving USAID development goals. This includes
empowering women and girls participate and benefit from development, through the integration gender the entire project cycle from project planning and implementation monitoring
and evaluation. Special consideration will given proposals that benefit women, either through
specific adaptation interventions, through opportunities for women participation the
activity. Hence, applicants should describe and address specific climate change adaptation
interventions community members that create opportunities for women participation.
Collaboration: Consideration will given applicants who will have the ability scale their
climate change adaptation efforts, leverage with other organizations, engage public-private
partnerships, engage collaboration with government programs, and adopt new and proven
technologies and share best practices with other stakeholders.
Capacity Building: The Pacific-American Climate Fund seeks assist grantees improve their
financial accounting, planning, management, monitoring, evaluation and other organizational and
financial systems ensure proper stewardship funds and improve organizational capacity civil
society partners carry out development objectives. The applicant should indicate how they could
capitalize their strengths and address organizational limitations with USAID funding. funds will used for capacity building purposes, please explain which activities are designed this and the
expected outputs these activities. Examples could include but are not limited to: personnel training,
upgrading financial management systems and procedures, establishing communication strategy,
monitoring and evaluation, procurement, other core operating skills. The Pacific-American
Climate Fund recognizes that many organizations applying for this solicitation have not previously
received USAID funding; applicants are therefore encouraged fully discuss their capacity building
needs.
SECTION II.
AWARD INFORMATION AND ADMINISTRATION
Applicants must have established financial management, internal control systems, and policies and
procedures that comply with established U.S. Government rules and regulations and cost principles
(e.g. 22CFR226 and 230) and the Mandatory Standard Provisions for non-U.S. non-governmental
organizations. prospective grantee not meeting these requirements may classified highrisk grantee accordance with relevant USAID regulations, and may receive grant with special
award conditions such administrative and capacity building assistance. All potential awardees
will subject financial responsibility determination issued the Pacific-American Climate
Fund that may include pre-award survey and/or audit. award shall made only the Pacific-American Climate Fund authorized representative
upon his/her signature incur costs but only after he/she makes positive responsibility
determination that the Applicant possesses, has the ability obtain, the necessary management
competence planning and carrying out assistance programs and that will practice mutually
agreed upon methods accountability for funds and other assets provided the PacificAmerican Climate Fund. The project may choose change the Applicant proposed grant type
(i.e. Simplified, FOG, Standard In-kind) prior award.
All awards U.S. and Non-U.S. Non-Governmental Organizations will administered
accordance with ADS-303 and applicable standard provisions which can found at:
http://www.usaid.gov/policy/ads/300/303 Grant Size and Period Performance
Subject availability funds, solicitations will open fund grants one three grant size
categories: $150,000; $150,001 million; and $1,000,001 million. The period performance for each grant may vary but shall not exceed months.
 Category For local organizations, non-governmental organizations (NGOs) and
institutions operating locally, community-based organizations, faith-based organizations
operating locally and local private sector organizations that support civil society activities
with focus directly meeting adaptation needs, budget requests should within the
range maximum US$150,000.
 Category For established civil society organizations, which may operating locally,
nationally, regionally, internationally, whose focus building climate change
resilience, budget requests could within the range minimum US$150,001
maximum US$1,000,000.
 Category For established financially sound CSOs, with proven track record
delivering results climate change projects that are operating nationally, regionally
internationally, and have experience implementing sustainable development projects the
area climate change adaptation the Pacific Islands context could request budget
US$1,000,001 US$3,000,000. The Pacific-American Climate Fund anticipates awarding
not more than two Category grants during the 5-year life the project.
Applicants should provide the indicative budget envisioned for the proposed concept. The budget
request should based the organization operational and absorptive capacity. Authorized Geographic Code
The authorized geographic code under the resultant grant agreement 9372 for procurement
commodities and services.
SECTION III. ELIGIBILITY INFORMATION Eligibility
Grants will available non-sovereign civil society organizations organized recognized
accordance with the laws of, and operating any Pacific nations covered USAID
Regional Pacific Islands Office including: Fiji, Kiribati, Palau, Federated States Micronesia,
Marshall Islands, Nauru, Papua New Guinea, Samoa, Solomon Islands, Tonga, Tuvalu and
Vanuatu.
The Pacific-American Climate Fund will execute grants with non-governmental organizations
(non-profits for-profits), subject the conditions the USAID Automated Directives System
(ADS). Grants will awarded only non-U.S. U.S. non-governmental organizations, however
grants U.S. non-governmental organizations will not exceed $100,000.
Civil Society Organizations targeted through the Pacific-American Climate Fund include:
 
 
 
 
 
 
International NGOs CSOs that implement climate change adaptation measures;
National NGOs CSOs including advocacy groups, universities, and umbrella organizations,
whom typically represent multiple NGO members;
Local NGOs, academic institutions, and other public institutions with resources and mandates
focused coastal zone, upland water management, livelihood development;
CSOs working locally adaptation interventions;
Faith-Based Organizations (FBOs) operating internationally, nationally, regionally,
adaptation measures; and
Private entities such tourism development companies, chambers commerce,
farmer/fisher associations, other private groups involved efforts around coastal, upland, marine conservation, protection and management, coastal zone and water management,
agriculture, fisheries, other livelihood sectors.
Other Eligibility Requirements:
Organizational Eligibility
 Legal Certifications (In-country
registration legally recognized
organizational entities under
applicable law) established track record
managing projects focusing
natural resources management
Technical Feasibility
 
 
Clear definition the problem(s) and
how the applicant intends address
them.
Clear definition outputs that logically
contribute the Pacific-American
Climate Fund goals and objectives
Stated Section
Code 937 defined the United States, the cooperating/recipient country, and developing countries other than advanced
developing countries, and excluding prohibited sources, http://www.usaid.gov/sites/default/files/documents/1876/310.pdf
livelihoods and income
diversification
 Working Board Trustees any
equivalent governing bodies
 
 
Alignment with the two Strategic
Objectives (SO) the Pacific-American
Climate Fund defined Section
Other Considerations including
innovation, sustainability, gender,
collaboration and capacity development. Ineligible Organizations
Direct grant support under the Pacific-American Climate Fund award may not extended
the following:
 
 
 
 
 
 
Government entities, and quasi-governmental entities, and Public International
Organizations;
Political parties, groupings, institutions their subsidiaries and affiliates;
Organizations that advocate, promote, espouse anti-democratic policies illegal
activities;
Faith-based organizations whose objectives are for discriminatory and religious purposes,
and whose main objective the grant religious nature;
Any person entity that appears the U.S. Treasury Specially Designated Persons
Blocked Persons list; and
Any entity whose name appears the List Parties Excluded from Federal Procurement
and Non-procurement Programs.
SECTION IV. APPLICATION SUBMISSION AND REVIEW INFORMATION Grant Application Process
The Pacific-American Climate Fund will use two-step application process. Step one involves
the development and submission Concept Papers for both Strategic Objectives, described
above. Concept Papers must conform the required submission format provided below.
summary, applicants who choose submit Concept Paper will asked include statement need; description basic institutional capacity; proposed partnerships; planned activities; key
indicators and measures success; planned contribution strategic objectives; and indicative
budget.
Step one the application process open all interested parties. Concept Papers will accepted rolling basis and screened according the criteria below:
 
 
Clear definition the problem(s) and how the applicant intends address them.
Clear definition outputs that logically contribute the project goals and objectives stated Section
 
 
 
 
 
Technical merit, aligned with the Strategic Objectives and Technical Priorities discussed Section Applicants should ensure that application clear and specify which the
targeted outcomes will addressed and how.
Ability describe succinctly, the project envisioned, based the requirements described this document.
Level inclusion Innovation, Sustainability, Gender, Collaboration, and Capacity
Building.
Organizational Capacity and Past Performance.
Cost Realism.
The Pacific-American Climate Fund will screen the Concept Papers and categorize them by:
applicant type; applicant size; grant size request; technical category addressed; specific grant topic;
applicant location; and unique vulnerabilities. All Concept Papers received before the rolling
deadline dates will vetted based eligibility criteria found Section III. Concept Papers that
pass the pre-screening will invited submit full application.
Full applications may only submitted invitation from the Pacific-American Climate
Fund. not submit full proposal unless specifically invited so.
Step two the application process will start with invitation from the Pacific-American Climate
Fund submit full application that must include Technical and Financial Proposals. The
Technical Application must not exceed pages, including cover page and required appendices.
Financial proposals should provide sufficient details support the proposed budget. Technical
and Financial Proposals should submitted separately. Applicants invited submit full
proposal will receive detailed proposal development instructions.
Full applications will evaluated Grants Review Board (GRB) based the following
criteria descendent order priority:
 
 
 
 
 
 
 
Clear definition the problem(s) and how the applicant intends address them
Clear definition outputs that logically contribute the project goals and objectives
stated Section
Technical merit, aligned with the Strategic Objectives and Technical Priorities discussed Section Applicants should ensure that application clear and specify which the
targeted outcomes will addressed and how.
Ability describe succinctly, the project envisioned, based the requirements described this document.
Level inclusion Innovation, Sustainability, Gender, Collaboration, and Capacity
Building.
Organizational Capacity and Past Performance
Cost Realism. Will this project cost-effective means for the Pacific-American Climate
Fund achieve its objectives?
The applicant capacity commit generate cost sharing will also considered. invitation develop Concept Papers into full applications will not constitute award. The PacificAmerican Climate Fund reserves the right fund any none the applications received. Submission Instructions Concept papers will accepted rolling basis. Applicants are however encouraged apply early because funds are limited and they will awarded throughout the grant
cycle process. Even concept paper approved based technical merit, applicants
who delay their submission could rejected due lack funds. Electronic submissions are preferred. Applications should transmitted attached
document PACAMinfo@pgrd.org. The subject line the email should read follows:
 Pacific-American Climate Fund Concept Paper. Printed hard copy submissions are acceptable and can hand carried mailed the
Pacific-American Climate Fund sub-regional offices follows:
For Kiribati, Marshall
Islands, Federated States Micronesia, Nauru,
Palau:
For Papua New Guinea,
Solomon Islands and
Vanuatu:
For Fiji, Samoa, Tonga
and Tuvalu:
Pacific-American Climate
Fund
C/o Marshall Ferrin
Regional Fund Manager
Hotel Robert Reimers
Majuro, Marshall Islands
Pacific-American Climate
Fund
C/o Junne Cosmas
Regional Fund Manager
URS Australia Pty. Ltd.
(PNG)
Century House, Level
Kunai Street
Hohola Section Lot
Papua New Guinea
Pacific-American Climate
Fund
C/o Praveen Lata
Regional Fund Manager Box 13725, Suva
Fiji Islands Concept papers may submitted anytime from March 2014 March 2015. Due the large number expected concept papers that the project may receive, response
indicating formal approval rejection the funding request may NOT immediate. All
applicants will receive approval rejection response from the Pacific-American
Climate Fund and applicants are encouraged exercise patience this process. Reviews
will begin immediately after the closing the grant cycles referred the cover page
this document. For hard copies, the envelopes containing the original and two copies the application
must reflect the name, address and contact details the applicant. ensure centralized
tracking application, applicants who send Concept Papers hard copy should also send email PACAMinfo@pgrd.org notifying the project their submission and provide
evidence transmittal date (photocopy postal delivery receipt). Incomplete submission may mean non-processing significant delay processing the
concept papers. All applicants should retain, for their records, copy their Concept Paper and all
accompanying enclosures. Any questions requests for clarifications concerning this solicitation must addressed PACAMinfo@pgrd.org. Responses questions and clarifications will made
available through www.pgrd.org and applicants are also invited visit this website for
updates this solicitation, schedules for succeeding grant application processing,
additional announcements, guidelines, and instructions. Concept Paper Format. All Concept Papers must English, single-spaced, Times
New Roman size font, printed one-side size bond paper, with each page
numbered consecutively. All application documents must submitted Microsoft Word,
PDF Microsoft Excel format. Applicants must follow the prescribed format for concepts (Please refer Appendix and must strictly observe the maximum number pages allowed according the table
below:
Appendix/Description
Maximum Number Pages
US$150,000 and Below page
Above US$150,000 page
Appendix Technical Narrative pages pages
Appendix Eligibility Checklist page page
Appendix Summary Budget page page
Total Number Pages pages pages
Appendix Cover Page
Only the first two pages the Technical Narrative for concepts with proposed budget
US$150,000 and below will evaluated. Likewise, only the first six pages the
Technical Narrative will evaluated for concepts with proposed budget above
US$150,000. Program Budget. Provide one-page indicative budget that reflects major cost line items,
such personnel, travel, training, and other direct costs year support activities for
the proposed program period. Capacity Building Budget. Grants any category may include financial and capacity
building support improve organizational capacity. Hence, portion the award may
allocate funds for organizational training and capacity building activities that the PacificAmerican Climate Fund could support. The proposed budget for financial and capacity
building support will reviewed for cost realism. All proposed cost the budget should indicated dollar currency. Legal registration. For civil society applicants. Please attach proof legal status
country operations.
Issuance this solicitation does not constitute award commitment the part the PacificAmerican Climate Fund, nor does commit the project pay for costs incurred the preparation
and submission concept papers. The Pacific-American Climate Fund reserves the right reject
any all concept papers received.
Appendix Cover Page
Pacific-American Climate Fund General Information
Name Organization
Office Address
Website
Phone Number
Date Established
Brief Organizational
Profile and Legal
Status
Organizational Size
(Annual Revenue,
Dollars)
Board Trustees
Board Directors
Name
Please enumerate names and position BOT similar governing body.
Contact No./Email Address
Contact Person/s
Name
Position the organization
Name, Position and
Signature
Authorized
Representative behalf the Applicant identified Section General Information, this application, hereby certify that the best knowledge, this
application its entirety contains only true and current information:
_______________________________
Signature over name and position title
Email
_________________
Date
II. Project Information
Proposed Project Title
Geographic Coverage
Target Beneficiaries
Proposed Partners
Project Timeframe
Requested Budget
Appendix Technical Narrative
Pacific-American Climate Fund Technical Narrative
The Technical Narrative must include the following sections order: Project Background/Statement Need: Provide clear definition the problem(s) and
concise background the specific development challenge/opportunity and the program
expected, measurable contribution the development challenge/opportunity. Demonstrate
the overall objective the proposed program and how aligned with the two (2) Strategic
Objectives defined Section Proposed Plan: Responses Measures Address the Problem(s) Identified: Provide
how the applicant intends address them with clear definition outputs that logically
contribute the project goals and objectives stated Section Planned Activities and Outputs: Link the activities, which are being proposed the
program anticipated outputs, propose timeline achieve those results and discuss how
you will measure success. Innovation: Describe the proposed approach and activities, including any innovative
methods, techniques, tools relevant your program. Monitoring and Evaluation: Clearly articulate how the proposed activities will
monitored and evaluated, including illustrative indicators and targets. Sustainability: Discuss how the proposed innovative methodologies can lead sustainable
change the local development context. Discuss how this program will build sustainability
into activities, they can continued after USAID assistance ends. Gender: The applicant should describe the gender considerations that are part their
activity design Special consideration will given proposals that benefit women, either
through the specific adaptation intervention, through opportunities for women
participation the activity. Capacity Building: Describe how project funds will utilized strengthen the applicant
organizational capacity. The Pacific-American Climate Fund recognizes that many
organizations applying for this APS have not previously received direct funding from USAID;
applicants are therefore encouraged candidly discuss their capacity needs. Examples could
include but are not limited to: personnel training, upgrading financial management
procedures, establishing communication strategy, and building systems for program
development and planning, monitoring and evaluation, procurement, other core operating
skills. Organizational and Team Capabilities: Briefly describe the primary applicant
organizational history and demonstrate the organization ability successfully implement
the proposed program. Highlight partnerships strategic relationships (if any), which will
necessary ensure the program success. Partners could include but are not limited to: local regional civil society organizations, academia, private sector, governments intergovernmental organizations.
Appendix Eligibility Checklist
Pacific-American Climate Fund
Instruction: Respond each the question below checking YES the answer Yes and
checking the answer No.
YES
Eligibility Questions Are you legally registered one the following countries the Pacific
Islands? Federated States Micronesia, Fiji, Kiribati, Nauru, Palau, Papua
New Guinea, Republic Marshall Islands, Samoa, Solomon Islands,
Tonga, Tuvalu, and Vanuatu. you conduct activities the following countries? Federated States
Micronesia, Fiji, Kiribati, Nauru, Palau, Papua New Guinea, Republic
Marshall Islands, Samoa, Solomon Islands, Tonga, Tuvalu, and Vanuatu. you have previous experience working Natural Resource
Management and Livelihood Development projects? your proposed activities align with and contribute the goals,
objectives, and results outlined the Pacific-American Climate Fund
strategic objectives presented this concept paper?
NOTE: your answer any the questions above your organization NOT eligible
considered for award and hence, should not submit concept paper. Applications submitted ineligible
organizations will not considered.
Appendix Summary Budget Template
Pacific-American Climate Fund
Instructions: Only the summary budget provided below included with the concept paper. All amounts are dollars.
SUMMARY BUDGET FOR CONCEPT PAPER
ITEMS
Project Staff/Labor
Travel, Transportation and Per Diem
Capacity Building and Training Costs
Other Direct Costs
TOTAL ESTIMATED COSTS
Cash and/or In-kind Cost Share Provided Applicant
GRAND TOTAL
Yearly Expenditures
TOTAL



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