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Judicial Watch • JW-v.-DOJ-Comey-memos-00262- 28-353

JW-v.-DOJ-Comey-memos-00262- 28-353

JW-v.-DOJ-Comey-memos-00262- 28-353

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Date Created:August 24, 2018

Date Uploaded to the Library:August 24, 2018

Tags:integrity, 00262, employee, memos, Ethics, official, Department of the Treasury, Employees, GSA, Comey, mexico, HHS, government, unclassified, White House, federal, FBI, Supreme Court, DOJ, department, FOIA, office, EPA, IRS


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ALL INIDRMAlION CXJWJAINED
HEREIN urqchASSIF ..I=ED -----.
DAlE 06- 14-2018
BYl
b7C
UNCLASSIFIED
FBI Ethics and Integrity
Pr~gram
IHSICG
Policy Guide
Federal Bureau Investigation (FBI)
0754PG
February 2015.
This privileged document that cannot released whole part persons agencies outside the
Federal Bureau Investigation, nor can republished whole part any written form not containing
this statement, including general use pamphlets, without the approval the Director the Federal Bureau
Investigation.
Revised: 2/19/2016
UNCLASSIFIED
OSC HA-17-051 FBI000040
FBI 18-CV-00262-819
FBI Ethics and Integrity Program Policy Guide
UNCLASSIFIED
General Information:
Questions comments pertaining this handbook can directed to:
FBfHQ/Office Integrity and Compliance
Division point contact: Assistant Director Patrick Kelley, 202-324-6110
Supersession Information:
Policy Directive 0454D, FBI Ethics and Integrity Program Policy, and the
FBI Ethics and Integrity Program Policy Guide, 0454PG
For archival reference prior versions the guide, contact the OIC point contact listed above.
HISTORY
The original version this Guide was published December 2007, per FBI Directive 0019D.
That guide was Manual form and designated 0019M.
Per the directive, Change approved ori June 2009, updating the Manual and redesignating the
document Policy Guide (0205PG). September 24, 2010, Change was approved and published per FBI Directive 0019D FBI
Deputy Designated Agency Ethics Official Patrick Kelley. The Guide was designated 0205PG-2 October 05, 2011, Change was approved and published per FBI Directive 0454D FBI
Deputy Designated Agency Ethics Official Patrick Kelley. The Guide was designated 0454PG
vii
UNCLASSIFIED
OSC HA-17-0515 FBI000041
FBI 18-CV-00262-820
FBI Ethics and Integrity Program Policy Guide
UNCLASSIFIED
Table Contents
legend
Black font: Statutory, Office Government Ethics and other Agency Policy and Procedures
Blue font: DOJ Policy and Procedures
Red font: FBI Policy and Procedures
Scope ................................:.............-...................................................................................... 1-1 .2.
1.3. .4.
Roles and Functional Responsibilities .............................................................................. 2-1
2.1.
2.2.
2.3.
Purpose ........................................................................................................................... 1-1
Applicability ................................................................................................................... 1-I
How Use this Guide ................................................................................................... 1-2
Intended Audience .......................................................................................................... 1-2
Authorities External the FBI, the U.S. Office Government Ethics ........................ 2-I
2.1.1. C.F.R. 2638. General policies ....................................................... 2-1
2.1.2. C.F.R. 2638.203 Duties the Designated Agency Ethics Official .... 2-1
FBI Agency Ethics Officials .................................................................................... ,..... 2-2
The FBI Deputy Designated Agency Ethics Official (DDAEO) ............. 2-2
2.2.
2.2.2.
The FBI Office Integrity and Compliance ........................................... 2-2
2.2.3.
Designation and Responsibilities FBI Ethics Counselors ................... 2-3
Chief Division Counsel ............................................................................ 2-3
2.2.4.
2.2.5.
Ethics Points Contact- CDC the Division ................................ 2-3
2.2.6.
FBI ADICs, Assistant Directors, and SACs ............................................. 2-4
2.2.7.
FBI Employees ......................................................................................... 2-4
Ethics Counseling and its Effect Disciplinary Action ............................................... 2-4
Code Conduct .................................................................:............................................... 3-1
3.1.
3.2.
3.3.
3.4.
3.5.
FBI Code Conduct ..................................................................................................... 3-1
Executive Order I2674 Principles Ethical Conduct for Government Officers and
Employees ..................................................................................................................... 3-2 C.F.R. Employee responsibilities (DOJ Employee Conduct Regulations) ....... 3-3
FBI Core Values ............................................................................................................. 3-5
FBI Motto ....................................................................................................................... 3-6 Standards Conduct ......................................................................................................:. 4-1 Standards Conduct General Provisions ......................................................................
4.I.I.
Office Government Ethics Regulations ............................................... 4-1
4.1.1.1. C.F.R. 2635.IOI Basic obligation public service ........................ 4-1
4.I.I.2. C.F.R. 2635.I02. Definitions ........................................................... 4-2 .3. C.F.R. 2635. Applicability members the uniformed
services.................................................................................................... 4-4
4.1.1.4. C.F.R. 2635.l Applicability employees detail/
assignment. ............................................................................................ 4-4
4.1.1.5. C.F.R. 2635.105 Supplemental agency regulations ........................ .4-5
viii
UNCLASSIFIED
osc HA-11-0~~p1~~~~~~0~16_821
FBI Ethics and Integrity Program Policy Guide
UNCLASSIFIED
4.2.
4.1.1.6. C.F~R. 2635. Disciplinary and corrective action ........................ 4-6
4.1.1.7. C.F.R. 2635.107 Ethics advice......................................................... 4-6
4.1 .2. C.F.R. 735 Employee Responsibilities and Conduct (Office
Personnel Management Regulations) ...................................................... 4-7
4.1.2.l. OPM Regulation- C.F.R. 735.103 .................................................. 4-7
4.1.3. C.F.R. Employee responsibilities (DOJ Employee Conduct
Regulations) .................................... :........................................................ 4-7
4.1.4.
Supplement Standards Ethical Conduct for DOJ Employees .............. 4-7
4.1.4.1. DOJ Supplemental Regulation C.F.R. 3801.101 .......................... 4-7
4.1.4.2. DOJ Supplemental Regulation C.F.R. 3801.102 ......................... .4-7
4.1.4.3. DOJ Supplemental Regulation- C.F.R. 3801.103 .............. :.......... .4-8
Gifts .from Outside Sources Employees .................................................................... .4-9
Office Government Ethics Regulations ............................................... 4-9
4.2.1.
4.2.l. C.F.R. 2635.201 Overview................................... :.......................... 4-9
4.2.1.2. C.F.R. 2635.202 General standards................................................. 4-9
4.2.l.3. C.F.R. 2635.203 Definitions ......................................................... .4-10
4.2.1.4. C.F.R. 2635.204 Exceptions....................................................... :..4-14
4.2. .5. C.F.R. 2635.205 Proper disposition prohibited gifts ................. 4-25
4.2.2.
Federal Travel Regulations ............ ........................................................ 4-26
4.2.2.l. C.F.R. 1-53.2 What may with promotional benefits
materials receive from travel service provider? ............................ .4-26
4.2.2.2. C.F.R. 301-53.3 How may use promotional materials and
frequent traveler benefits? ................................................................... 4-26
4.2.2.3. C.F.R. 301-53.4 May select traverservice providers for
which agency not mandatory user order maximize
frequent traveler benefits? ................................................................... 4-26
4.2.2.4. C.F.R. 301-53.6 denied boarding benefit considered
promotional item for which may retain compensation received from airline whether voluntary involuntary? ............................ .4-27
4.2.2.5. C.F.R. 301-10.1 What must with compensation
airline gives denies seat plane? .............................. 4-27
4.2.2.6. C.F.R. 301-10.117 May keep compensation airline gives for voluntarily vacating seat scheduled airline flight
when the airline asks for volunteers? .................................................. 4-27
4.2.3.
Other Constitution and Statutory Considerations Related .to the Acceptance Gifts from Outside Sources .............................................................. .4-28
4.2.3.1. Article. cl. (Emoluments Clause, United States Constitution)4-28
4.2.3.2. U.S.C. 7353 (Gifts Federal Employees) 4-28
4.2.3.3. Gifts Offered FBI Employee the FBI ................................ 4-29
4.2.3.4. U.S.C. 7342 (Foreign Gifts and Decorations Act) ........................ .4-29
4.2.3.5. C.F.R. 102-42.5 What does this part cover? (GSA Federal
Property Management Regulations) ................................................... 4-33
4.2.3.6. C.F.R. 102-42.10 What definitions apply this part? (GSA
Federal Property Management Regulations) ...................................... 4-34
UNCLASSIFIED
OSC HA-17 -0515 FBI000043
FBI 18-CV-00262 -822
FBI Ethics and Integrity Program Policy Guide
UNCLASSIFIED
4.3.
4.4.
4.2.3.7. C.F.R. 102-42.15 Under what circumstances may employee
retain foreign gift decoration? (GSA Federal Property
Management Regulations) ....................... :.......................................... 4-35
4.2.3.8. C.F.R. 102-42.20 What the typical disposition process
for gifts and decorations that employees are not authorized
retain? (GSA Federal Property Management Regulations) ............... .4-35
4.2.3.9. C.F.R. 102-42.25 Who retains custody gifts and decorations
pending disposal? (GSA Federal Property Management
Regulations) ........................................................................................ 4-36
4.2.3.10. C.F.R. 102-42.30 Who responsible for the security, care
and handling, and delivery gifts and decorations GSA, and
all costs associated with such functions? (GSA Federal Property
Management Regulations) .................................................................. 4-36
4.2.3.11. C.F.R. 102-42.40 When appraisal necessary? (GSA
Federal Property Management Regulations) .............................. ....... 4-36
4.2.3.12. C.F.R. 102-42.45 What agencys responsibility for
establishing procedures for obtaining appraisal? (GSA Federal
Property Management Regulations) .................................................. .4-37
4.2.3.13. C.F.R. 102-42.50 What types appraisals may agency
consider? (GSA Federal Property Management Regulations) ............ 4-37
4.2.3.14. DOJ Order 2400.3A, CHAPTER Gifts, Justice Property
Management Order ............................................................................. 4-37
4.2.4
Lobbyist Gift Ban FBI Director ONLY .............................................. 4-38
Gifts Between Employees ............................................................................................ 4-39
Office Government Ethics Regulations Related Gifts Between
4.3.1.
Employees C.F.R. 2635.301-304 ................................................... 4-39
4.3.1.1. C.F.R. 2635.301 Overview ........................................................... .4-39
4.3.1.2. C.F.R. 2635.302 General Standards ............................................... 4-39
4.3. 1.3. C.F.R. 2635.303 Definitions .......................................................... 4-39
4.3. 1.4. C.F.R. 2635.304 Exceptions .......................................................... 4-40
Gifts the FBI/DOJ .................................................................................................... 4-43
4.4.1.
General Gift Acceptance Authorities ..................................................... 4-43
4.4.1.1. Statutory Background Gift Authorities ........................................... 4-43
4.4.1.2. U.S.C. 524 (Availability Appropriations) .............................. 4-43
4.4.1.3. DOJ Order 2400.2, Solicitation and Acceptance Gifts the
Department .......................................................................................... 4-44
4.4.1.4. General DOJ Gift Acceptance Delegation .......................................... 4-45
4.4.2.
FBI Gift Acceptance Authority .............................. :............................... 4-47
4.4.3.
FBI General Gift Acceptance Procedures ............................. :................ 4-47
4.4.4.
Investigation/Case-Specific Gift Acceptance Authority ........................ 4-50
4.4.4.1. Investigation/Case-Specific DOJ Gift Acceptance Delegation .......... 4-50
4.4.4.2. FBI Investigation/Case-Specific Gift Acceptance Policy ................... 4-50
4.4.5.
Training Facility Gift Acceptance Authority ......................................... 4-51
4.4.5.1. DOJ Training Facility Gift Acceptance Authority .............................. 4-51
4.4.5.2. FBI Training Facility Gift Acceptance Authority Policy ................... 4-52
UNCLASSIFIED
OSC HA-17 -0515 FBI000044
FBI 18-CV-00262-823
FBI Ethics and Integrity Program Policy Guide
UNCLASSIFIED
4.5.
4.6.
4.4.6.
Gifts Travel Related Expenses from non-Federal Sources ................ 4-53
4.4.6.1. U.S.C. 1353 (Acceptance Travel and Related Expenses
from Non-Federal Sources). 4-53
4.4.6.2. C.F.R. 304 Payments Travel Expenses from Non-Federal
Sources ................................................................................................. 4-54
4.4.6.3. FBI Travel Gift Acceptance Authority-Delegation ............................ 4-54
Financial Conflicts Interest ...................................................................................... 4-55
4.5.1.
Criminal Conflict ofinterest Laws ........................................................ 4-55
4.5.1.1. U.S.C. 201 Bribery Public Officials and Witnesses ............... 4-55
4.5.1.2. U.S.C. 202 Definitions ................................................................ 4-55
4.5.1.3. U.S.C. 203 Compensation Members Congress, Officers,
and Others matters affecting the Government ................................ 4-)5
4.5.1.4. U.S.C. 205 Activities Officers and Employees Claims
against and other matters affecting the Government ......................... .4-55
4.5.1.5. U.S.C. 207 Restrictions former officers, employees, and
elected officials the executive and legislative branches ................. 4-56
4.5.1.6. U.S.C. 208 Acts Affecting Personal Financial Interests ............. 4-56
4.5.1.7. U.S.C. 209 Salary Government Official and Employees
Payable only the United States ....................................................... 4-56
4.5.2.
Conflicting Financial Interests ............................................................... 4-56
4.5.2.1. C.F.R. 2635.401 Overview Financial Interests .............................4-56
4.5.2.2. C.F.R. 2635.402 Disqualifying Financial Interests ...................... .4-56
4.5.2.3. C.F.R. 45.2 Disqualification arising from personal
political relationship............................................................................ 4-61
4.5.2.4. C.F.R. 2635.403 Prohibited Financial Interests ........................... .4-62
4.5.2.5. Interpretation and Waiver Guidance Concerning U.S.C. 208 ... .4-64
Other Conflict oflnterest Issues ............................................................ 4-88
4.5.3.
4.5.3.1. C.F.R. 2635.501through 2635.503 Subpart Impartiality
Performing Official Duties ................................................................. 4-88
4.5.3.2. C.F.R. 2635.601 through 2635.606 Subpart Seeking Other
Employment ........................................................................................ 4-88
4.5.3.3. C.F.R. 2635.801 through 2635.805 Subpart Outside
Activities Related Outside Employment and Activities ................ .4-88
4.5.3.4. C.F.R. 2635.807 Subpart Outside Activities Related
Teaching, Speaking and Writing ......................................... ............... 4-88
4.5.3.5. C.F.R. 2635.808 Subpart Outside Activities Related
Fundraising ....................................................... :................................. 4-88
4.5.3.6. C.F.R. 2635.809 Subpart Outside Activities Related
Paying Just Financial Obligations ....................................................... 4-88
4.5.3.7. Financial Relations with Witnesses, Subjects, and Individuals
Furnishing Information the FBI.. .................................................... 4-88
4.5.3.8. Restriction Financial Involvement with Employees, Relatives, Friends Employees ..................................................................... 4-88
4.5.3.9. Outside Employment and Possible Conflicts oflnterest ................... .4-88
Impartiality Performing Official Duties ................................................................... 4-89
UNCLASSIFIED
OSC HA-17-0515 FBI000045
FBI 18-CV-00262-824
,..
FBI Ethics and Integrity Program Policy Guide
UNCLASSIFIED
4.7.
4.8.
4.6.1.
Office Government Ethics Regulations, Impartiality
Performing Official Duties ..................................................................... 4-89
4.6.1.1. C.F.R. 2635.501 Overview: ........................................................ .4-89
4.6.1.2. C.F.R. 2635.502 Personal and business relationships ................. .4-90
4.6.1.3. C.F.R. 45.2 Additional Department Justice Requirement:
Disqualification arising from personal political relationship ......... 4-95
4.6.2.
Nepotism and Interpersonal Relationships ................................ .......... .4-96
4.6.3.
Extraordinary payments from former employers .................................. .4--96
Misuse Position ........................................................................................................ 4-97
4.7. Office Government Ethics Regulations Related Misuse
Position and Nonpublic Information ...................................................... 4-97
4.7.1.l. C.F.R. 2635.101 Basic obligation public service ..................... .4-97
4.7.1.2. C.F.R. 2635.701 Overview ............................................................ 4-97
4.7.1.3. C.F.R. 2635.702 Use Public Office for Private Gain ................ 4-97
4.7.1.4. C.F.R. 2635.703 Use ofNonpublic Information ........................ .4-105
4.7.1.5. The STOCK Act, Pub.L. 112-105-Prohibitions ............................... 4-106
4.7.2. U.S.C. 3110 Employment Relatives; Restrictions ...................... 4-106
4.7.3. C.F.R. 10.102 Exceptions Legal Restrictions the
Employment Relatives ..................................................................... 4-107
4.7.4.
Office Government Ethics Regulations Related Government
Property ................................................................................................ 4-107
4.7.4.1. C.F.R. 2635.704 Use Government Property ................. :......... .4-107
4.7.5.
DOJ Restrictions and Requirements Related Government
Property ................................................................................................ 4-108
4.7.5.l. C.F.R. 3801.104 Purchase Use Certain Forfeited and
Other Property ................................................................................... 4-108
4.7.5.2. C.F.R. 3801.105 Personal Use Government Property ............. 4-109
4.7.5.3. C.F.R. 45.4 Personal Use Government Property .................. .4-109
4.7.5.4. DOJ Order 2421.lE Use Government Telecommunications
Systems ............................................................................................. 4-110
4.7.5.5. Credentials and Badges ..................................................................... 4-113
4.7.5.6. Use Government Vehicles ............................................................ 4-113
4.7.5.7. Contractor Use FBI Property for Personal Activities................... 4-113
Office Government Ethics Regulations Related Government
4.7.6.
Time ..................................................................................................... 4-113
4.7.6. C.F.R. 2635.705 Use Official Time ............................... ......... 4-113
4.7.7. Restrictions the Employee Interaction ............................................ 4-114
4.7.7.1. Appropriate Superior-Subordinate Inter-Personal Relationships .... .4-114
4.7.7.2. Inappropriate Superior-Subordina~e Int~r-Personal Relationships .4-115
Employment and Activities Outside FBI ............................................................... 4-115
Restrictions outside employment and involvement outside
4.8.
organizations for FBI employees generally ......................................... 4-115
4.8.2.
Office Government Ethics Regulations Related Outside
Employment and Activities C.F.R. 2635 .......... :........................... 4-116
XII
UNCLASSIFIED
FBI Ethics and Integrity Program Policy Guide
UNCLASSIFIED
4.8.2.1. C.F.R. 2635.801 Overview .......................................................... 4-116
4.8.2.2. C.F.R. 2635:802 Conflicting outside employment and
activities ............................................................................................ 4-117
4.8.2.3. C.F.R. 2635.803 Prior approval for outside employment and
activities ............................................................................................ 4-11
4.8.2.4. C.F.R. 2635.804 Outside income limitations for presidential
appointees and non-career employees. [Not included, See
regulation for text] ............................................................................ 4-119
4.8.2.5. C.F.R. 2635.805 Service expert witness ............................ .4-119
4.8.2.6. Teaching, Speaking and Writing ...................................................... .4-120
4.8.2.7. C.F.R. 2635.601 Conflict Considerations While Seeking
Outside Employment ........................................................................ 4-120
4.8.3.
Other Constitutional and Statutory Considerations Related Outside
Employment ......................................................................................... 127
4.8.4.
DOJ Restrictions and Requirements Regarding Outside
Employment ......................................................................................... 4-127
4.8.4.1. DOJ Supplemental Regulation C.F.R. 3801.106 ...................... .4- 127
4.8.4.2. DOJ Policy Statement Pro Bono Legal and Volunteer Services .4-129
4.8.5.
FBI Policy Outside Employment.. ............................................... :.. 4-129
4.8.5.1. Restrictions Relative FBI Special Agent Outside
Employment ...................................................................................... 4-129
4.8.5.2. Additional Limitations Outside Employment.. ........................... .4-132
4.8.5.3
Activities that Not Require Approval Outside
Employment .................... :................................................................. 4-134
4.8.5.4. FBI Pre-Approval Requirements and Procedures Concerning
Outside Employment ........................................................................ 4-137
4.8.5.5. FBI Pre-Approval Requirements and Procedures Concerning
Outside Legal Practice, Pro Bono Legal Services, Non FBI Law
Enforcement Activities Matters Involving DOJ Official
Action ................................................................................................ 4-1
4.8.6.
DOJ Restrictions and Requirements Regarding Outside Activities ..... 4-.141
4.8.6.1. DOJ Policy Memorandum Participation Outside
Organizations and Activities ..................................................... :....... 4-141
4.8.7.
FBI Policies Participation Outside Organizations ..................... .4-141
4.8. Personal-Capacity Participation Outside Organizations ............... 4-1
4.8.7.2. Approval Personal-Capacity Participation Outside
Organizations .................................................................................... 4-1
4.8.7.3. Official-Capacity Participation Outside Organizations ................ 4-143
4.8.8.
Activities Related Outside Education and Scholarly Research ...... .4-147
4.8.8.l. Education Funded the U.S. Government .................................... .4-147
4.8.8.2. Employees Engaged Privately Funded Education ....................... .4-14
4.8.8.3. Research Issues ................................................................................. 147
4.8.9.
Additional Restrictions Service Law Enforcement
Organizations and Selection Boards .................................................... 4-149
4.8.9.l Law Enforcement Selection Boards .................................................. 4-149
xiii
UNCLASSIFIED
osc HA-11-0~ar ts~~~8~~-s
FBI Ethics and Integrity Program Policy Guide
UNCLASSIFIED
4.8.
4.9.
Affiliation with U.S. Military Reserve Components
National Guard Units ........................................................................... 149
Teaching, Speaking, Writing ................................................................................. 4-149
4.9.1. C.F.R. 2635.807 Office Government Ethics Regulations Teaching, Speaking, Writing ...................................................... .4-150
4.9.2.
Teaching ............................................................................................... 4-158
4.9.2.1. Teaching Official Capacity ...................................................... 4-158
4.9.2.2. Teaching Personal Capacity ......................................................... .4-158
4.9.3. C.F.R. 50.2 Release information Personnel the
Department Justice Relating Criminal and Civil Proceedings ... .4-159
4.9.4.
FBI Policy Speaking and Writing Involving the Media .................. 4-1
4.9.5.
Writing Novels, Scripts, and Other Works ........................................... 4-163
4.9.6. U.S.C. 107 Subject Matter and Scope Copyright,
Limitations Exclusive Rights: Fair Use .......................................... 4-164
4.9.7.
Copyright Considerations for Teaching, Speaking, Writing ........... .4-164
4.9.8.
FBI Policy Regarding Political Speech ............................................... .4-165
Financial Disclosure 5-1 Purpose Financial Disclosure ........................ ;................................................... ........ 5-1
5.2. FBI Employees Required File Ethics Financial Disclosure Forms (FBI Specific
Requirements) ................................................................................................................ 5-1
5.2.1.
Public Financial Disclosure Reports (OGE-278 Form) ........................... 5-1
5.2.2.
Confidential Financial Disclosure Reports (OGE Form 450) .................. 5-1
5.2.3.
Conflict oflnterest Certification forms .................................................... 5-2
5.3. Procedures Concerning Financial Disclosure Reports ................................................... 5-3
5.3.1.
Office Government Ethics Regulations ............................................... 5-3
5.3.1.1. C.F.R. 2634.601 Report forms ........................................................ 5-3
5.3.1.2. C.F.R. 2634.602 Filing reports ................................................... 5-4
5.3.1.3. C.F.R. 2634.603 Custody and access public reports .............. 5-5
5.3.1.4. C.F.R. 2634.604 Custody and denial public access
confidential reports ............................................................................... 5-6
5.3. 1.5. C.F.R. 2634.605 Review reports :................ 5-7
5.3.1.6. C.F.R. 2634.103 Executive Agency Supplemental Regulations ..... 5-1
5.3. 1.7. C.F.R. 2634.105 Definitions ............................................................ 5-11
5.4. Public Financial Disclosure .......................................................................................... 5-13
5.4.1.
Office Government Ethics Regulations ............................................. 5-13
5.4.1.l. C.F.R. 2634.201 General requirements, filing dates, and
extensions ............................................................................................ 5-13
5.4.1.2. C.F.R. 2634.202 Public filer defined ............................................ 5-16
5.4.1.3. C.F.R. 2634.203 Persons excluded rule ................................... 5-1
5.4.1.4. C.F.R. 2634.204 Employment sixty days less ...................... 5-17
5.4.1.5. C.F.R. 2634.301 Interests property ........................................... 5-1
5.4. 1.6. C.F.R. 2634.302 lncome ............................................................... 5-20
5.4. 1.7. C.F.R. 2634.303 Purchases, sales, and exchanges ........................ 5-22
5.4.1.8. C.F.R. 2634.304 Gifts and reimbursements .................................. 5-23
xiv
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5.4.l.9.
5.4.1.10.
5.4.1.1
5.4.1.12.
5.5. C.F.R. 2634.305 Liabilities .......................................................... 5-26 C.F.R. 2634.306 Agreements and arrangements .......................... 5-27 C.F.R. 2634.307 Outside positions ............................................... 5-27 C.F.R. 2634.308 Reporting periods and contents public
financial disclosure reports ................................................................. 5-28
5.4.1.13. C.F.R. 2634.309 Spouses and dependent children ....................... 5-29
5.4.1.14. C.F.R. 2634.310 Trusts, estates, and investment funds ................ 5-31
5.4.l.15. C.F.R. 2634.704 Late Filing Fee ................................................... 5-32
5.4.2.
Public Financial Disclosure FBI Procedures and Requirements ......... 5-33
Confidential Financial Disclosure (OGE 450 and CIC Filing) .................................... 5-34
5.5.1.
Office Government Ethics Regulations for OGE 450 and CIC
Filers ...................................................................................................... 5-34
5.5.1.1. C.F.R. 2634.901 Policies confidential financial disclosure
reporting ....... ..................................................................................... 5-34
5.5.1.2. C.F.R. 2634.903- General requirements, filing dates, and
extensions ............................................................................................ 5-36
5.5. .3. C.F.R. 2634.904 Confidential filer defined .................................. 5-38
5.5.1.4. C.F.R. 2634.905 Use Alternative Procedures ........................... 5-40
5.5.1.5. C.F.R. 2634.906 Review confidential filer status..................... 5-40
5.5.1.6. C.F.R. 2634.907 Report contents .................................................. 5-41
5.5.1.7. C.F.R. 2634.908 Reporting periods .............................................. 5-49
5.5.1.8. C.F.R. 2634.909 Procedures, penalties, and ethics agreements .... 5-49
5.5.2.
Confidential Financial Disclosure/CIC/No Conflicts Form FBI
Procedures and Requirements ................................................................ 5-49
Seeking Post-Government Service Employment and Post-Government Service
Employment Restrictions.......................................................................................... ;........ 6-1
6.1. Introduction .................................................................................................................... 6-1
6.2. Searching For Job While Still FBI Employee ........................................................ 6-2
6.3. Private Employment Restrictions Following Government Employment.. ..................... 6-8
6.4. Procurement Integrity Act Restrictions ........................................................................ 6-15
6.5. Prepublication Review ................... :............................................................................. 6-18
6.6. Statutes and Regulations Concerning Post-Government Service Employment ........... 6-18
6.6.1.
U.S. Code Provisions ............................................................................. 6-18
6.6.1.1. U.S.C. 202 Definitions ...................................... :.......................... 6-18
6.6.1.2. U.S.C. 207 Disqualification Former Officers and
Employees Matters Connected with Former Duties Official
Responsibilities; Disqualification Partners ..................................... 6-18
6.6.1.3. U.S.C. 208 Acts Affecting Personal Financial Interest ............. 6-25
6.6.1.4. U.S.C. 423 Restrictions Disclosing and Obtaining
Contractor Bid Proposal Information Source Selection
Information ......................................................................................... 6-25
6.6.1.5. U.S.C. 3073a Reporting Certain Employment Activities
Former Intelligence Officers and Employees .............................. 6-27
6.6.2.
Code Federal Regulations ProvisiQns ................................................ 6-28
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6.6.2. C.F.R. 3.104 Improper Business Practices and Personal
Conflicts Interest ............................................................................. 6-28
6.6.2.2. C.F.R. 3.104-1 Definitions ........................................................... 6-28
6.6.2.3. C.F.R. 3.l 04-2 General. Procurement Integrity Act.. ................. 6-29
6.6.2.4. C.F.R. 04-3 Statutory and Related Prohibitions,
Restrictions, and Requirements .......................................................... 6-30
6.6.2.5. C.F.R. 3.104-4 Disclosure, Protection, and Marking
Contractor Bid Proposal Information and Source Selection
Information ......................................................................................... 6-32
6.6.2.6. C.F.R. 2635.101 Basic Obligation Public Service .................... 6-32
6.6.2.7. C.F.R. 2635.204 Exceptions .......................................................... 6-33
6.6.2.8. C.F.R. 2635.402 Disqualifying Financial Interests........................ 6-33
6.6.2.9. C.F.R. 2635.502 Personal and Business Relationships ..........;...... 6-34
6.6.2.10. C.F.R. 2635.603 Definitions .......................................................... 6-34
6.6.2.11. C.F.R. 2635.604 Disqualification While Seeking
Employment ........................................................................................ 6-37
6.6.2.12. C.F.R. 2635.605 Waiver Authorization Permitting
Participation while Seeking Employment.. ......................................... 6-39
6.6.2.13. C.F.R. 2637.201 Restrictions Any Former Government
Employees Acting Representative Particular Matter which the Employee Personally and Substantially
Participated .......................................................................................... 6-39
6.6.2.14. C.F.R. 2637.203 Two-year Restriction Former Senior
Employees Assisting Representing Matter which
the Employee Participated Personally and Substantially .................... 6-45
6.6.2.15. C.F.R. 2637.206 Exemption for Scientific and Technological
Information ......................................................................................... 6-48
6.6.2.16. C.F.R. 2640.103 Interpretation, Exemptions and Waiver
Guidance Concerning U.S.C. 208 (Acts Affecting
Personal Financial Interest); Prohibition ............................................ 6-49
6.6.2.17. C.F.R. 2640.201 Exemptions for Interests Mutual Funds,
Unit Investment Trusts, and Employee Benefit Plans ........................ 6-49
6.6.2.18. C.F.R. 2641, Appendix Agency Components for Purposes U.S.C. 207(c) ....................................................................... :... 6-51
6.6.2.19. C.F.R. 2641.201 One-year Restriction Former Se!lior
Employees Representations Employees Former Agency
Concerning Matter, Regardless Prior Involvement ........................ 6-53
Political Activities ......... ;..................................................................................................... 7-1
7.1. FBI Employees and Partisan Political Activity ............................................................. 7-1
7.2. U.S.C. 7321-26 Political participation{Hatch Act) ............................................... 7-1
7.2.1. u.s.c. 7321 ........................................................................................... 7-1
7.2.2. U.S.C. 7322. Definitions .............................................. ....................... 7-1
7.2.3. U.S.C. 7323. Political activity authorized; prohibitions ..................... 7-2
7.2.4. U.S.C. 7324. Political activities duty; prohibition ......................... 7-3
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7.3.
7.4.
7.5.
7.6.
7.2.5. U.S.C. 7326. Penalties ........................................................................ 7-4 C.F.R. Part 734. Political Activities Federal Employees ........................................ 7-4
7.3.1. C.F.R. 734.101 Definitions. 7-4
7.3.2. C.f.R. 734. 102 Jurisdiction ................................................................. 7-7 C.F.R. Part 734 SubPart Employees Certain Agencies (Including All FBI
Employees) and Positions .............................................................................................. 7-7
7.4.1. C.F.R. 734.401 Coverage ............................................ ....................... 7-7
7.4.2. C.F.R. 734.402 Expression employees individual opinion ....... 7-8
7.4.3. C.F.R. 734.403 Participation elections............................................ 7-9
7.4.4. C.F.R. 734.404 Participation political organizations...................... 7-9
7.4.5. C.F.R. 734.405 Campaigning for spouse family member.......... 7-10
7.4.6. C.F.R. 734.406 Participation political activities while duty, uniform, any room building occupied the discharge
official duties, using Federal vehicle; prohibition .......................... 7-10
7.4.7. C.F.R. 734.407 Use official authority; prohibition ....................... 7-11
7.4.8. C.F.R. 734.408 Participation political management and
political campaigning; prohibitions ...................................................... 7-11
7.4.9. C.F.R. 734.409 Participation political organizations;
prohibitions............................................................................................ 7-11
7.4. C.F.R. 734.410 Participation political fundraising;
prohibitions........................................................................................ .... 7-12
7.4.11. C.F.R. 734.411 Participation political campaigning;
prohibitions ............................................................................................ 7-12
7.4.12. C.F.R. 734.412 Participation elections; prohibitions.................... 7-12
7.4.13.
Subpart Related Statutes and Executive Orders ................................ 7-12
7.4.13.1. C.F.R. 734.701 General. ........................................ :....................... 7-12
7.4.13.2. C.F.R. 734.702 Related statutes and Executive orders.................. 7-13
FBI Employee Involvement Partisan Political Activities ........................................ 7-14
Social Media and the Hatch Act.. ........................................................... 7-14
7.5 .1.
Other Considerations for FBI Employees ..... :.............................................................. 7-14
Fundraising ......................................................................................................................... 8-1
8.1. Purpose ........................................................................................................................... 8-1
8.2. Regulations Impacting Fundraising ................................................................................ 8-1
8.2.1 C.F.R. 2635.808 FundraisingActivities ............................................ ..8-1
8.2.2. C.F.R. 950 Solicitation Federal Civilian and Uniformed Service
Personnel for Contributions Private Voluntary Organizations ............. 8-4
8.2.2.1. C.F.R. 950.102 Scope the Combined Federal Campaign ............ 8-4
8.2.2.2. C.F .R. 950.103 Establishing Local Campaign .............................. 8-6
8.2.2.3. C.F.R. 950.109 Avoidance Conflict oflnterest.. ......................... 8-6
8.2.2.4. C.F.R. 950.1 Prohibited Discrimination 8-6
8.2.2.5. C.F.R. 950.602 Solicitation Methods............................................... 8-7
8.2.3. C.F.R. 735.201 What are the Restrictions Gambling? ................... 8-8 C.F.R. 102-74.410 What the Policy Concerning Soliciting,
8.2.4.
Vending And Debt Collection? ................................................................ 8-8
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Property Policies? .................................................................................... 8-9
DOJ Summary Rules Fundraising Memo, May 1998 ........................................... 8-9
8.2.5.
8.3.
Ethics Training ................................................................................................................... 9-1 .1. Government Ethics Training Requirements ................................................................... 9-1 1.1.
Initial Ethics/Entry Duty (EOD) Orientation for all New FBI.
Employees ................................................................................................ 9-1 .1.2.
Annual Ethics Training for FBI Financial Disclosure Filers ................... 9-1
9.1.2.1. Training Requirements .......................................................................... 9-1
9.1.2.2. Training Methods and Procedures ........................................................ 9-2
9.1.2.3. FBI Training Resources ....................................................................... 9-3
9.1.3.
Responsibility for lmplementation Training Requirements ................ 9-3 .1.4.
Responsibilities for Reporting Requirements .......................................... 9-4
Ethics Guidance References ....................................................................................................
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Preamble: Message from the Director Commitment Institutional and Individual Integrity
Uncompromising institutional and individual integrity are core values the FBI. fact,
integrity the value that binds together the very fabric our institutional identity. defines and what stand for; how operate and how measure our success. short,
integrity the touchstone for everything do. our policy comply fully with all laws, regulations, and rules governing our operations,
programs and activities. cannot and not countenance disregard for the law for the sake expediency anything do. The FBI expects its personnel ascertain what laws and
regulations govern the activities which they engage, acquire sufficient knowledge those
laws permit each employee understand what the law requires, and conform their
personal and professional conduct accordingly. Further, the FBI requires its employees report proper authority any known suspected failures adhere the law themselves
others.
Additionally, individual FBI employees, our policy adhere the highest standards
ethical conduct. this regard, believe that all FBI employees want the right thing but
determining what right sometimes difficult discern. This Manual brings together
relevant rules from the Office Government Ethics, the Department Justice, and the FBI and
organizes them subject make easier for FBI personnel and those who advise them
find and apply the standards governing individual ethical conduct.
While some these rules are complex, they all are based one fundamental precept: Public
service-is public trust. Those lucky enough serve the public and through this great
organization must adhere that principle everything do. have many extremely
difficult challenges ahead us. cannot meet those challenges without the trust and
support the American people. understand that their trust earned not given. are
committed earning it. Adherence the standards and values set forth this Manual
important step that direc_ ion.
James Corney
Director
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Legend
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Blue font: DOJ Policy and Procedures
Red font: FBI Policy and Procedures
1.1. Purpose
The purpose this Policy Guide establish and describe the FBI Ethics and Integrity
Program well implement the Standards Ethical Conduct for Employees the
Executive Branch and related requirements. This Guide intended provide depth legal
guidance, policy, and procedures for CDCs, ADCs, and other Bureau legal staff, one
document, regarding the the Ethics Standards established Federal statutes, Office
Government Ethics regulations, DOJ requirements, the FBI Core Values, the Code Conduct,
and related FBI policies and procedures related these standards.
Special missions and needs the Department Justice and the FBI have led the
establishment Departmental and FBI-specific regulations and policies. The FBI Ethics and
Integrity Program designed create environment where all employees are capable
readily recognizing and resolving ethical issues. This accomplished making available
effective training and advice; providing correct, consistent, and authoritative determinations
when needed; and ensuring that all violations ethics and related requirements are
promptly and appropriately addressed.
For guidance recordkeeping related the matters covered this PG, please the
Records Management Division (RMD) Intranet site and see Classification 319. Managing the
FBI Records.
1.2. Applicability
This Guide applies all FBI employees, including employees detail with the FBI and Special
Government Employees described herein. Applicability Office Government Ethics (OGE)
Regulations and the Departments supplementary regulations are governed Office
Government Ethics regulation. (See C.F.R. 2635.104, modified C.F.R. 3801.101).
Employees defined OGE, and have incorporated its definition. (See section
4.1.1.2.(h).) Contractors are not subject the standards almost everything else covered this PG. Specific sections the contrary are noted. This Guide binding and for all FBI
employees. Its provisions are not binding nonemployees, unless specifically noted
otherwise. m(ly, and often should, used for guidance the areas covers for all
personnel. Any questions about the extent which individual covered this Guide must referred the Office Integrity and Compliance.
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Certain types conduct pertaining these conflicts constitute criminal violations Federal
law. Willful culpably negligent violations the other standards the Code Conduct
discussed this Guide may addressed misconduct performance matters warranting
adverse personnel action.
1.3. How Use this Guide
This Guide divided into chapters and subchapters subject matter. have attempted
reference all generally applicable policies related each topic discussed. For purposes
clarity, this Guide contains color-coded fonts that are associated with the source the policy
addressed within each chapter. This Guide specifically formatted, therefore, read
users viewing the Guide online and/or color print form. The following key used throughout
the Guide:
Legend
Black font: Statutory, Office Government Ethics and other Agency Policy and Procedures
Blue font: DOJ Policy and Procedures
Red font: FBI Policy and Procedures
Users are invited bring our attention any relevant source materials that would help shed
light policies within the addressed topic areas suggest the inclusion new topic areas developed within this Guide. Such suggestions and recommendations should directed the Office Integrity and Compliance point contact, noted the cover this Guide~
1.4. Intended Audience
This Guide for all FBI Employees. For quick reference ethics guidance, please refer the
Ethics Pocket Guide..
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UNCLASSIFIED Roles and Functional Responsibilities
Legend
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Blue font: DOJ Policy and Procedures
Red font: FBI Policy and Procedures
This section describes and defines the roles and responsibilities the various entities involved the administration the FBI Ethics and Integrity Program.
2.1. Authorities External the FBI, the U.S. Office Government Ethics
2.1.1. C.F.R. 2638.102 General policies
The Office Government Ethics [OGE] provides overall direction and leadership concerning
executive branch policies related preventing conflii.:ts interest. The Head each Agency
has primary responsibility forthe administration the ethics Government program within
his her agency, [OGE] carries out its leadership role by:
(1) Prov.iding information and promoting ethical standards executive agencies;
(2) Consulting with agencies regarding their agency ethics programs and assisting them
int erpreting ethics rules and regulations;
(3) Developing rules and regulations pertaining conflicts interests and standards
conduct;
(4) Monitoring compliance with the publ and confidential financial disclosure requirements;
(5) Establishing formal advisory opinion service; and,
(6) Evaluating the effectiveness programs designed prevent conflicts interests.
2.1.2. C.F.R. 2638.203 Duties the Designated Agency Ethics Official
The Department Justices Designated Agency Ethics Official (DAEO) shall coordinate and
manage the Agencys Ethics Program The Program consists generally of:
(1) Liaison with the Office Government Ethics;
(2) Review financial disclosure reports;
(3) Initiation and maintenance ethics education and training programs; and,
(4) Monitoring administrative actions and sanctions.
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2.2. FBI Agency Ethics Officials
2.2.1.
The FBI Deputy Designated Agency Ethics Official (DDAEO)
The FBls Deputy Designated Agency Ethics Official (DDAEO), see C.F.R. 2638.203, the
Assistant Director the Integrity and Compliance Office, and responsible the Director and
~he DAEO the Department Justice {DOJ) for the administration the FBls Government
Ethics Program. The DOJ DAEO appoints the FBI DDEAO, delegating the responsibility and the
autho.rity administer all aspects the FBI Ethics and Integrity Program. The FBI DDEAO:
(a) Maintains close liaison with the Department Justice and the Office Government Ethics
concerning the FBl.s Ethics Program.
(b) Administers effective system and procedure for the collection, filing, review, and, when
applicable, public inspection the financial disclosure reports.
{c) Administers and supervises training program for FBI employees concerning all ethics and
standards conduct required C.F.R. 2638. This includes developing written plan
each year for the FBls annual training program accordance with this regulation.
(d) Administers, develops, and conducts formal and informal counseling program for FBI
employees concerning all ethics and standards conduct matters, including post employment
matters.
(e) Ensures that appropriate records are kept advice rendered.
(f) Ensures that prompt and effective action undertaken remedy violations potential
violations Government ethics requirements.
(g) Ensures that the FBls Ethics Program, policies, and procedures are evaluated periodically
determine their adequacy and effectiveness relation current FBI responsibilities.
2.2.2.
The FBI Office Integrity and Compliance
The Office Integrity and Compliance administers the day-to-day operation all aspects
the FBI Ethics and Integrity Program, under the supervision the DDEAO. The Office
Integrity and Compliance:
(a) Provides necessary support the DDAEO the functions listed above.
(b) Provides ethics counseling and training FBI management and employees assigned FBI
Headquarters Divisions.
(c} Provides expert advice Chief Division Counsel (CDC) and other designated ethics
counselors throughout the FBI.
(d) Maintains library-of appropriate and useful guidance and training materials.
(e) Oversees and administers the Ethics and Integrity Training Program ensure compliance
with all regulations and FBI policies.
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2.2.3.
Designation and Responsibilities FBI Ethics Counselors
(a) The following personnel may act FBI Ethics Counselors:
(I) Personnel designated the DDEAO and assigned the Office Integrity and
Compliance, and all Chief Division Counsel (CDC).
(2) Such additional personnel may designated writing the DDEAO. Ethics
counselors designated writing this provision must obtain least four hours per rating
year ethics-related training approved the Office Integrity and Compliance.
(b) Ethics Counselor Responsibilities. Regardless how.designated, all Ethics Counselors:
(1) Are appointed provide responsive and appropriate advice regarding Ethics and Standards Conduct issues current and fonner FBI employees within their areas responsibility,
including oral and written ethics advice and counsel, excluding formal ethics detenninations.
[See DOJ Order 1200.1, Part 11, Ethics].
(2) May act qualified instructors provide required ethics training. [See C.F.R.
2638.701 seq.]
(3) Are aware that, although advice provided individuals with Ethics Standards
Conduct questions, the FBI, not the individual employee, remains the exclusive client, and any
communication made with this designation not protected the attorney-client privilege.
This concept must explained individual employees seeking advice when required
prudent.
(4) Must channel questions requiring fonnal ethics determinations the DDAEO.
(5) Send copy the DDAEO any written advice (including e-mail) and apprise the
DDAEO/and the Office Integrity and Compliance any significant verbal advice.
(6) Consult with the DDAEO before rendering advice any matter that involves FBI other
agency senior officials, appears sensitive controversial, has potential media congressional
interest, impacts other FBI divisions, involves novel issues, will set new precedent,
otherwise where prudence dictates that prior coordination with the DDAEO indicated.
(7) Seek pre-app~oval the Office Integrity and Compliance all training videos,
PowerPoint, lesson plans, other materials used for required annual, entry-on-duty, other
ethics training.
2.2.4.
Chief Division Counsel addition serving Ethics Counselors for his/her division, each CDC responsible under
the general oversight the DDAEO for managing the FBI Ethics and Integrity Program within
his/her division ensure that training, record keeping, and other program requirements are
met.
2.2.5.
Ethics Points Contact CDC the Division
For those divisions with designated CDC (primarily headquarters divisions) the division head
must designate ethics point contact. This POC not authorized ethics counselor. The
POC responsible, under the general oversight the DDAEO, for managing the FBI Ethics and
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Integrity Program within his/her division ensure that training, recordkeeping, and other
program requirements are met.
Branch heads must also designate PO(: responsible for management the program for the
branch executive office/staff. Branches may consolidate all Ethics and Integrity Program
management for the branch and subordinate divisions with one POC for the entire branch.
Divisions and Branches must report OIC the name the designated ethics POC via the OIC
Intranet home page link Email Update Ethics POC List. All changes the ethics POC
designation must promptly report OIC via the same link.
2.2.6.
FBI ADICs, Assistant Directors, and SACs
All FBI Assis~ant Directors Charge {ADIC}, Assistant Directors {AD), and Special Agents
Charge (SAC} are responsible for ensuring that FBI Ethics and Integrity Program requirements
are met within their respective divisions, including any division-specific needs for training
guidance, and for appropriately addressing compliance problems they arise according
applicable administrative and disciplinary procedures. CDC assigned, each ADIC, AD,
SAC must designate point contact administrate the Ethics and Integrity program within
the Division. ADICs, ADs, and SACs may consult the DDEAO regarding any rogrammatic
questions related the FBI Ethics and Integrity Program for advice relating ethical
concerns.
2.2.7.
FBI Employees
Each employee responsible for compliance with all applicable ethics laws and regulations and
may held accountable for any breach the policies, regulations, statutes discussed this
Guide. Each FBI employee must maintain sufficiently thorough knowledge all ethical
requirements, and the FBI Ethics and Integrity program, identify potential ethics issues
they arise, and seek counseling when advice needed. Additionally, each FBI employee
responsible for adhering the FBI Code Conduct and accountable for any willful culpably
negligent failure so.
2.3. Ethics Counseling and its Effect Disciplinary Action
{a) The FBI expects its employees behave such way that their activities both and off
duty will not discredit either themselves the Bureau. Failure employee follow the
guidelines set forth this Guide may result appropriate administrative disciplinary action.
(b) Employees who have questions about the application the Office Government Ethics
(OGE) standards conduct any supplemental agency regulations particular situation
circumstance should contact the ethics counselors identified for their organizations. Those
counselors will coordinate their response the ethics issue with the Office Integrity and
Compliance and the DDEAO, required the circumstances.
(c) Disciplinary action for violating the OGE standards conduct, the Departments
supplemental regulation C.F.R. 3801, generally not taken against employee who
establishes that she engaged such conduct good faith relied upon the advice
agency ethics counselor, provided that the employee, seeking such advice, made full
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disclosure all relevant facts and circumstances. However, reliance agency ethics
counselors advice may not protect the employee from prosecution the employees conduct
violates criminal statute. Good faith reliance the informal advice agency ethics
counselor, however, may taken into account the Department Justice the selection
cases for prosecution.
(d) employees disclosures agency ethics counselor are not protected attorneyclient privilege. Title U.S.C. 535 requires agency ethics counselor report any
information the official receives relating violation the criminal code, including the
standards conduct provisions Title the United States Code.
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Legend
Black font: Statutory, Office Government Ethics and other Agency Policy and Procedures
Blue font: DOJ Policy and Procedures
Red font: FBI Policy and Proced res
3.1. FBI Code Conduct
The statement, Public service public trust, underlies all aspects Government service.
The many ethics statutes and regulations discussed this Guide have one fundamental
purpose: ensure that every U.S. citizen can confident the integrity the Federal
Government and those its employ. this end, FBI employees have responsibility, both
the United States and its citizens, place loyalty the Constitution and public service
above private gain.
The FBI enjoys reputation one the fine~t law enforcement organizations the world.
This reputation largely dependent upon how each conducts ourselves, both our
official and personal capacities. All FBI employees are expected, therefore, act accordance
with the highest standards personal honor and integrity. Although there are many aspects
this requirement, they may distilled down the following Code Conduct. FBI
.employees shall: Ascertain and understand what laws, regulations, and rules govern their official activities
and conform their professional conduct accordingly. Apply the Principles Ethical Conduct, the FBI motto and the FBI Core Values the
daily conduct their personal and professional activities. Obey the Standards Ethical Conduct for the Executive Branch and pertinent DOJ and
FBI regulations and policies.
For example, DOJ/FBI employees are prohibited from soliciting,
procuring accepting commercial sex, even legal. (See Ethics Guide
Reference Library) for the DOJ Memo titled Prohibition the
Solicitation Prostitution, dated April 10, 2015) Conduct their personal activities manner that does not impede their professional
performance tarnish the reputation the FBI. Report proper authority any violations law and regulation themselves others. Refrain from retaliating against employees who, reasonably believing them true,
report the violation laws and regulations. Tell the truth all matters.
The bedrock principles from which this Code Conduct derived are set forth below.
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3.2. Executive Order 12674 Principles Ethical Conduct for Government Officers
and Employees virtue the authority vested President the Constitution and the laws the
United States America, and order establish fair and exacting standards ethical
conduct for all executive branch employees, hereby ordered follows:
Part Principles Ethical Conduct: ensure that every citizen can have complete.confidence the integrity the Federal
Government, each Federal employee shall respect and adhere the fundamental principles
ethical service implemented regulations promulgated under sections 201 and 301 this
order:
(a) Public service public trust requiring employees place loyalty the Constitution, the
laws, and ethical principles above private gain.
(b) Employees shall not hold financial interests that conflict with the conscientious performance duty.
(c) Employees shall not engage i11 financial transactions using nonpublic Government
information allow the improper use such information further any private interest.
(d) employee shall not, except pursuant such reasonable exceptions are provided
regulation, solicit accept any gift other item monetary value from any person entity
seeking official action from doing business with, conducting activities regulated the
employees agency, whose interests may substantially affected the performance
nonperformance the employees duties.
(e) Employees shall put forth honest effort the performance their duties.
(f) Employees shall make unauthorized commitments promises any kind purporting
bind the Government.
(g) Employees shall not use public office for private gain.
(h) Employees shall act impartially and not give preferential treatment any pr_ivate
organization individual.
(i) Employees shall protect and conserve Federal property and shall not use for other than
authorized activities.
(j) Employees shall not engage outside employment activities, including seeking
negotiating for employment, that conflict with official Government duties and responsibilities.
(k) Employees shall disclose waste, fraud, abuse, and corruption appropriate authorities.
(I) Employees shall satisfy good faith their obligations citizens, including all just financial
obligations, especially those such Federal, State, local taxes-that are imposed law.
(m) Employees shall adhere all laws and regulations that provide equal opportunity for all
Americans regardless race, color, religion, sex, national origin, age, handicap.
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(n) Employees shall endeavor avoid any actions creating the appearance that they are
violating the la{ the ethical standards promulgated pursuant this order.
3.3. C.F.R. Employee responsibilities (DOJ Employee Conduct Regulations)
45.1 Cross-reference ethical standards and financial disclosure regulations.
Employees the Department Justice are subject the executive branch-wide Standards
Ethical Conduct C.F.R. part 2635, the Department Justice regulations C.F.R. part
3801 which supplement the executive branch-wide standards, the executive branch-wide
financial disclosure regulations C.F.R. part 2634 and the executive branch-wide employee
responsibilities and conduct regulations C.F.R. part 735.
45.2 Disqualification arising from personal political relationship.
(a) Unless authorized under paragraph (b) this section, employee shall participate
criminal investigation prosecution has personal political relationship with:
(1) Any person organization substantially involved the conduct that the subject the
investigation prosecution;
(2) Any person organization which knows has specific and substantial interest that
would directly affected the outcome the investigation prosecution.
(b) employee assigned otherwise participating criminal investigation
prosecution who believes that his participation may prohibited paragraph (a) this
section shall report the matter and all attendant facts and circumstances his supervisor
the level section chief the equivalent higher. the supervisor determines that
personal political relationship exists between the employee and person organization
described paragraph (a) this section, shall relieve the employee from participation
unless determines further, writing, after full consideration all the facts and
circumstances, that:
(1) The relationship will not have the effect rendering the employees service less than fully
impartial and professional; and
(2) The employees participation would not create appearance conflict interest likely affect the public perception the integrity the investigation prosecution.
(c) For the purposes this section:
(1) Political rel~tionship means close identification with elected official, candidate
(whether not successful) for elective, public office, political party, campaign
organization, arising from service principal adviser thereto principal official thereof;
and
(2) Personal relationship means close and substantial connection the type nonnally viewed likely induce partiality. employee presumed have personal relationship with his
father, mother, brother, sister, child and spouse. Whether relationships (including friendships) employee other persons organizations are personal must judged
individual basis with due regard given the subjective opinion the employee.
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(d) This section pertains agency management and not intended create rights
enforceable private individuals organizations.
45.3 Disciplinary proceedings under iu.s.c. 207(i).
(a) Upon determination the Assistant Attorney General charge the Criminal Division
(Assistant Attorney General), after investigation, that there reasonable cause believe tbat
former officer employee, including former special Govern~ent employee, the
Department Justice (former departmental employee) has violated U.S.C. 207(a), ill .{9,
the Assistant Attorney General shall cause copy written charges the violation(s)
served upon such individual, either personally registered mail. The charges shall
accompanied notice the former departmental employee show cause within
specified time not less than days after receipt the notice why she should not
prohibited from engaging representational activities relation matters pending the
Department Justice, authorized U.S.C. 207(j), subjected other appropriate
disciplinary action under that statute. [Editors Note: The remainder this section procedural
..,,,.
and not included the section.]
45.4 Personal use Government property.
(a) Employees may use Government property only for official business authorized the
Government. See C.F.R. 2635.101(b)(9), 2635.704(a). The following uses Government office
and library equipment and facilities are hereby authorized:
(1) Personal uses that involve only negligible expense (such electricity, ink, small amounts paper, and ordinary wear and tear); and
(2) Limited personal telephone/fax calls locations within the offices commuting area, that
are charged non-Government accounts.
(b) The foregoing authorization does not override any statutes, rules, regulations governing
the use specific types Government property (e.g. internal Departmental policies governing
the use electronic mail; and C.F.R. (FPMR) 101-35.201, governing the authorized use
long-distance telephone services), and may. revoked limited any time any supervisor component for any business reason.
(c} using Government property, employees should mindful their responsibility
protect and conserve such property and use official time honest effort perform
official duties. See C.F.R. 2635.101(b)(9), 2635.704(a), 2635.705(a).
45.10 Procedures promote compliance with crime victims rights obligations.
{Editors Note: This section implements the provisions the Justice for All Act that relate
protection the rights crime victims. See U.S.C. 3771 and not included this section.]
45.11 Reporting the Office the Inspector General.
Department Justice employees have duty to, and shall, report the Department Justice
Office the Inspector General, their supervisor their components internal affairs
office for referral the Office the Inspector General:
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(a) Any allegation waste, fraud, abuse Department program activity;
(b) Any allegation criminal serious administrative misconduct the part Department
employee (except those allegations misconduct that are required reported the
Department Justice Office Professional Responsibility pursuant 45.12); and
(c) Any investigation allegations criminal misconduct against any Department employee.
[For additional information, FBI employees can www.justice.gov/oig/]
45.12 Reporting the Department Justice Office Professional Responsibility.
Department employees have duty to, and shall, report the Department Justice Office
Professional Responsibility (DOJ-OPR), their supervisor, their components internal
affairs office for referral DOJ-OPR, any allegations misconduct Department attorney
that relate the exercise the attorneys authority investigate, litigate provide legal
advice, well allegations misconduct law enforcement personnel when such
allegations are related allegations attorney misconduct within the jurisdiction DOJ-OPR. .13 Duty cooperate official investigation.
Department employees have duty to, and shall, cooperate fully with the Office the
Inspector General and Office Profession.al Responsibility, and shall respond questions
posed during the course investigation upon being informed that their statement will not used incriminate them criminal proceeding. Refusal cooperate could lead
disciplinary action
3.4. FBI Core Values
(a) The FBls Core values are: Rigorous obedience the Constitution the United Stat~s; Respect for the dignity all those protect;
-.Compassion; Fairness; Uncompromising personal and institutional integrity; and Accountability accepting responsibility for our actions and decisions and their
consequences; Leadership, example, both personal and professional and Diversity.
(b) The FBI Core values have been promulgated the Director, upon the recommendation
representative group FBI personnel, follows:
The strategic plan for accomplishing the FBls mission must begin identifying the core values
which need preserved and defended the FBI performing its statutory mission. Those
values are rigorous obedience the Constitution the United States; respect for the dignity all those protect; compassion; fairness; uncompromising personal and institutional
integrity; accountability accepting responsibility for our actions and decisions and their
consequences; and leadership, example, both personal and professio nal. These values
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not exhaust the many goals which wish achieve, but they capsulate them well can done few words. Our values must fully understood, practiced, shared, vigorously
defended and preserved.
Observance these core values our guarantee excellence and prosperity performing
the FBls national security and criminal investigative functions. Rigorous obedience
constitutional principles ensures that individually and institutionally always remember that
constitutional guarantees are more important than the outcome any single interview, search
for evidence, investigation. Respect for the dignity all whom protect reminds
wield law enforcement powers with restraints and recognize the natural human tendency c~rrupted power and become callous its exercise. Fairness and compassion ensure
that treat everyone with the highest regard for constitutional, civil and human rights.
Personal and institutional integrity reinforce each other and are owed .the Nation
exchange for the sacred trust and great authority conferred upon us. who enforce the law must not merely obey it. have obligation set moral
example which those whom protect can follow. Because the FBls success accomplishing
its mission directly related the support and cooperation those protect, these core
values are the fiber which holds together the vitality the institution.
3.5. FBI Motto
The FBls Code Conduct and Core Values are reflected our Motto:
Fidelity, Bravery and Integrity.
These terms are defined Merriam-Webster Dictionary, 2006-7 Merriam-Webster, Inc., follows:
(a) Fidelity: The quality state being faithful and strict and continuing faithfulness
obligation, trust, duty.
(b) Bravery: The quality state being brave; courage. The term brave defined
having showing courage. Courage defined mental moral strength venture,
persevere, and withstand danger, fear, difficulty.
(c) Integrity: Firm adherence code especially moral and artistic values and
trustworthiness and incorruptibility degree that one incapable being false
trust, responsibility, pledge.
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Legend
Black font: Statutory, Office Government Ethics and other Agency Policy and Procedures
Blue font: DOJ Policy and Procedures
Red font: FBI Policy and Procedures
4.1. Standards Conduct General Provisions
4.1.1.
Office Government Ethics Regulations
4.1.1.1. C.F.R. 2635.101 Basic obligation public service.
(a) Public service public trust. Each employee has responsibility the United States
Government and its citizens place loyalty the Constitution, laws and ethical principles
above private gain. ensure that eve.ry citizen can have complete confidence the integrity
the Federal Government, each employee shall respect and adhere the principles ethical
conduct set forth this section, well the implementing standards contained this part and supplemental agency regulations.
(b) General principles. The following general principles apply every employee and may
form the basis for the standards contained this part. Where situation not covered the
standards set forth this part, employees shall apply the principles set forth this section
determining whether their conduct proper.
(1) Public service public trust, requiring employees place loyalty the Constitution,
the laws and ethical principles above private gain.
(2) Employees shall not hold financial interests that conflict with the conscientious
performance duty.
(3) Employees shall not engage financial transactions using nonpublic Government
information allow the improper use such information further any private interest.
(4) employee shall not, except permitted subpart this part, solicit accept any
gift other item monetary value from any person entity seeking official action from,
doing business with, conducting activities regulated the employees agency, whose
interests may substantially affected the performance nonperformance the
employees duties.
(5) Employees shall put forth honest effort the performance their duties.
(6) Employees shall not knowingly make unauthorized commitments promises any kind
purporting bind the Government.
(7) Employees shall not use public office for private gain.
(8) Employees shall act impartially and not give preferential treatment any private
organization individual.
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(9) Employees shall protect and conserve Federal property and shall not use for other than
authorized activities.
(IO) Employees shall not engage outside employment activities, including seeking
negotiating for employment, that conflict with official Government duties and responsibilities. Employees shall disclose waste, fraud, abuse, and corruption appropriate authorities.
(12) Employees shall satisfy good faith their obligations citizens, incl1.1ding all just
financial obligations, especially those--such Federal, State, local taxes--that are imposed
bylaw.
(13) Employees shall adhere all laws and regulations that provide equal opportunity for all
Americans regardless race, color, religion, sex, national origin, age, handicap.
(14) Employees shall endeavor avoid any actions creating the appearance that they are
violating the law the ethical standards set forth this part. Whether particular circumstances
create appearance that the law thes~ standards have been violated shall determined
from the perspective reasonable person with knowledge the relevant facts.
(See also Section 3.2., Executive Order 12674 Principles Ethical Conduct for
Government Officers and Employees.)
(c) Related statutes. addition the standards ethical conduct set forth this part, there
are conflict interest statutes that prohibit certain conduct. Criminal conflict interest statutes general applicability all employees, U.S.C. 201, 203; 205, 208, and 209, are summarized the appropriate subparts this part and must taken into consideration determining
whether conduct proper. Citations other generally applicable statutes relating employee
conduct are set forth subpart and employees are further cautioned that there may
additional statutory and regulatory restrictions applicable them generally employees
their specific agencies. Because employee considered notice the requirements
any statute, employee should not rely upon any description synopsis statutory
restriction, but should refer the statute itself and obtain the advice agency ethics official needed.
4.1.1.2. C.F.R. 2635.102 Definitions.
The definitions listed below are used throughout this part. Additional definitions appear the
subparts sections subparts which they apply. For purposes this part:
(a) Agency means executive agency defined U.S.C. 105 and the Postal Service and
the Postal Rate Commission. does not include the General Accounting Office the
Government the District Columbia.
(b) Agency designee refers any employee who, byagency regulation, instruction, other
issuance, has been delegated authority make any determination, give any approval, take any
other action required permitted this part with respect another employee. agency niay
delegate these authorities any number agency designees necessary ensure that
determinations are made, approvals are given, and other actions are taken timely and
responsible manner. Any provision that requires determination, approval, other actiOn the
agency designee shall, where the conduct issue that the agency head, deemed
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require thaf such determination, approval action made taken the agency head
consultation with the designated agency ethics official.
(c) Agency ethics official refers the designated agency ethics official the alternate
designated agency ethics official, referred 2638.202(b) this chapter, and any deputy
ethics official, described 2638.204 this chapter, who has been delegated authority assist carrying out the responsibilities the d~signated agency ethics official.
DOJ and FBI Ethics Designees
The Attorney General has designated the Assistant Attorney General for Administration
(AAG/A) the Designated Agency Ethics Official (DAEO) for the Department Justice.
See C.F.R. 2638.202.
The AAG/A has designated the Assistant Director the FBls Office Integrity and
Compliance the Deputy Designated Agency Ethics Official (DDAEO) for the FBI.
(d) Agency programs operations refers any program function carried out performed agency, whether pursuant statute, Executive order, regulation.
(e) Corrective action includes any action necessary remedy past violation prevent
continuing violation this part, including but not limited restitution, change assignment,
disqualification, divestiture, termination activity, waiver, the creation qualified
diversified blind trust, counseling.
(f) Designated agency ethics official refers the official designated under 2638.201 this
chapter [DOJ DAEO FBI DDAEO].
(g) Disciplinary action includes those disciplinary actions referred Office Personnel
Management regulations and instructions implementing provisions title the United States
Code provided for comparable provisions applicable employees not subject title
including but not limited reprimand, suspension, demotion, and removal. the case
military officer, comparable provisions may include those the Uniform Code Military
Justice.
(h) Employee means any office~ employee agency, including special Government
employee. includes officers but not enlisted members the uniformed services. For purposes
other than subparts Band this part, does not include the President Vice President.
Status employee unaffected pay leave status or, the case special
Government employee, the fact that the individual does not perform official duties given
day.
(i) Head agency means, the case agency headed more than one person, the
chair comparable member such agency. He, his, and him include she, hers and her.
(k) Person means individual, corporation and subsidiaries controls, company, association,
firm, partnership, society, joint stock company, any other organization institution, including
any officer, employee, agent such person entity. For purposes this part, corporation
will deemed control subsidiary owns percent more the subsidiarys voting
securities. The term all-inclusive and applies commercial ventures and nonprofit 4-3
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organizations well foreign, State, and local governments, including the Government
the District Columbia. does not include any agency other entity the Federal
Government any officer employee thereof when acting his official capacity behalf
that agency entity.
(1) Special Government employee means those executive branch officers employees
specified U.S.C. 202(a). special Government employee retained, designated,
appointed, employed perform temporary duties either full-time intermittent basis,
with without compensation, for period not exceed 130 days during any consecutive 365day period.
(m) Supplemental agency regulation means regulation issued pursuant 2635.105.
4.1.1.3. C.F.R. 2635.103 Applicability members the uniformed
services.
Editors Note: This section does not apply the FBI arid.is, therefore, omitted.
4.1.1.4. C.F.R. 2635.104 Applicability employees detaiVassignment.
(a) Details/assignments other agencies. Except provided paragraph (d) this section, employee detail, including uniformed officer assignment, from his employing agency another agency for period excess calendar days shall subject any supplemental
agency regulations the agency which detailed rather than any supplemental agency
regulations his employing agency.
Application Ethics Rules Personnel Detailed Assigned Another Agency from the
FBI
Professional Staff Employees: FBI professional staff employees who are detailed assigned another agency for period excess calendar days are subject ethics rules and
regulations the receiving agency.
Special Agents: FBI Special Agents remain subject the ethics rules and regulations
applicable all FBI employees, including the Standards Conduct (SOC) and all policies
expressed this Guide notwithstanding detail assignment another agency. See Section
4.1.4, Supplemental Standards Conduct for DOJ Employees.
All FBI Employees: FBI employees detailed assigned another agency remain subject
to:
More extensive restrictions their political activities under the Hatch Act U.S.C.
7321-7326) See Section 7.1.; and
FBI conditions employment (e.g., prepublication review requirements). See Section 6.5,
Prepublication Review.
Application Ethics Rules Personnel Detailed Assigned the FBI
All Federal employees detailed/assigned work the FBI for calendar days more from
other agencies must comply with the:
Ethics rules and regulations applicable FBI employees, including the Standards
Conduct and all policies expressed this Guide.
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Standards and conditions employment, including prepublication review requirements
the FBI and are subject C.F.R. 3801. See Section 4.1.4, Supplemental Standards
Conduct for DOJ Employees.
(b) Details the legislative judicial branch. employee detail, including uniformed
officer assignment, from his employing agency the legislative judicial branch for
period excess calendar days shall be.subject the ethical standards the branch
entity which detailed. For the duration any such detail assignment, the employee shall
not subject the provisions this part, except this section, or, except provided
paragraph (d) this section, any supplemental agency regulations his employing agency,
but shall remain subject the conflict interest prohibitions title the United States
Code.
(c) Details non-Federal entities. Except the extent exempted writing pursuant this
paragraph, employee detailed non-Federal entity remains subject this part and any
supplemental agency regulation his employing agency. When employee detailed
pursuant statutory authority international organization State local government
for period excess six months, the designated agency ethics official may grant written
exemption from subpart this part based his determination that the entity has adopted
written eth_ical standards covering solicitation and acceptance gifts which will apply the
employee during the detail and which will appropriate given the purpose the detail.
(d) Applicability special agency statutes. Notwithstanding paragraphs (a) and (b) this
section, employee who subject agency statute which restricts his activities financial
holdings specifically because his status employee that agency shall continue
subject any provisions the supplemental agency regulations his employing agency that
implement that statute.
4.1.1.5. C.F.R. 2635.105 Supplemental agency regulations. addition the regulations set forth this part, employee shall comply with any
supplemental agency regulations issued his employing agency under this section.
(a) agency that wishes supplement this part shall prepare and submit the Office
Government Ethics, for its concurrence and joint issuance, any agency regulations that
supplement the regulations contained this part. Supplemental agency regulations which the
agency determines are necessary and appropriate, view its programs and operations,
fulfill the purposes this part shall be:
(1) the form supplement the regulations this part; and
(2) addition the substantive provisions this part.
Note: DOJs supplemental regulations can found Section 4.14., Supplemental Standards
Conduct/or DOJ Employees.
(b) After concurrence and co-signature the Office Government Ethics, the agency shall
submit its supplemental agency regulations the Federal Register for publication and
codification the expense the agency title the Code Federal Regulations.
Supplemental agency regulations issued under this section are effective only after concurrence
and co-signature the Office Government Ethics and publication the Federal Register.
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(c) This section applies any supplemental agency regulations amendments thereof issued
under this part. does not apply to:
(I) handbook other issuance intended merely explanation the standards
contained this part supplemental agency regulations;
(2) instruction other issuance the purpose which to:
(i) Delegate agency designee authority make any determination, give any
approval take any other action required permitted this part supplemental
agency regulations;
(ii) Establish internal agency procedures for documenting processing any
determination, approval other action required permitted this part
supplemental agency regulations, for retaining any such documentation;
(3) Regulations instructions that agency has authority, independent this part,
issue, such regulations implementing agencys gift acceptance statute, protecting
categories nonpublic information establishing standards for use Government
vehicles. Where the content any such regulations instructions was included the
agencys standards conduct regulations issued pursuant Executive Order 11222 and the
Office Government Ethics concurs that they need not issued part agencys
supplemental agency regulations, those regulations instructions may promulgated
separately from the agencys supplemental agency regulations.
4.1.1.6. C.F.R. 2635.106 Disciplinary and_corrective action.
(a) Except provided 2635. 07, violation this part supplemental agency
regulations may cause for appropriate corrective disciplinary action taken under
applicable Government wide regulations agency procedures. Such action may addition
any action penalty prescribed law.
(b) the responsibility the employing agency initiate appropriate disciplinary
corrective action individual cases. However, corrective action may ordered disciplinary
action recommended the Director the Office Government Ethics under the procedures
part 2638 this chapter.
(c) violation this part supplemental agency regulations, such, does not create any
right benefit, s~bstantive procedural, enforceable law any person against the United
States, its agencies, its officers employees, any other person. Thus, for example,
individual who alleges that employee has failed adhere laws and regulations that provide
equal opportunity regardless race, color, religion, sex, national origin, age, handicap
required follow applicable statutory and regulatory procedures, including those the Equal
Employment Opportunity Commission.
4.1.1.7. C.F.R. 2635.107 Ethics advice.
(a) required 2638.201 and 2638.202(b), each agency has designated agency ethics
official [AAG for Administration] who, the agency behalf, responsible for coordinating
and managing the agencys ethics program, well alternate. The designated agency ethics
official has authority under 2638.204 delegate certain responsibilities, including that
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providing ethics counseling regarding the application this part, one more deputy ethics
officials [FBI AD, Office Integrity and Compliance].
(b) Employees who have questions about the application this part any supplemental
agency regulations particular situations should seek advice from agency ethics official [FBI
DDAEO FBI Ethics Counselor]. Disciplinary action for violating this part any
supplemental agency regulations will not taken against employee who has engaged
conduct good faith reliance upon the advice agency ethics official, provided that the
employee, seeking such advice, .has made full disclosure all relevant circumstances. Where
the employees conduct violates criminal statute, reliance the advice agency ethics
official cannot ensure that the employee will _not prosecuted under that statute. However, good
faith reliance the advice agency ethics official factor that may taken into account the Department Justice the selection cases for prosecution. Disclosures made
employee agency ethics official are not protected attorney-client privilege.
agency ethics official required U.S.C. 535 report any information receives relating violation the criminal code, title the United States Code.
4.1.2. C.F.R. 735 Employee Responsibilities and Conduct (Office Personnel
Management Regulations)
4.1.2.1.
OPM Regulation C.F.R. 735.103 addition the standards conduct Subpart [Gambling, Conduct that Safeguard the
Examination Process, Conduct Prejudicial the Government] this part, employee shall
comply with the standards ethical conduct C.F.R. 2635, well any supplemental
regulation issued the employees agency under C.F.R. 2635.105. employees violation those regulations may cause the employees agency take disciplinary action corrective
action that term used C.F.R. part 2635. Such disciplinary action corrective action
may addition any penalty prescribed law.
4.1.3. C.F.R. Employee responsibilities (DOJ Employee Conduct
Regulations)
[See also Section Code Conduct]
4.1.4.
Supplement Standards Ethical Conduct for DOJ Employees
4.1.4.1.
DOJ Supplemental Regulation C.F.R. 3801.101 accordance with 2635.105 this title, the regulations this part apply employees the
Department Justice and supplement the Standards Ethical Conduct for Employees the
Executive Branch part 2635 this title. addition the regulations contained part 2635 this title and this part, employees are subject the conduct regulations contained part 735 this title and C.F.R. part 45.
4.1.4.2.
DOJ Supplemental Regulation C.F.R. 3801.102
Notwithstanding detail assignment another entity, any Special Agent the Federal
Bureau Investigation Drug Enforcement Administration who subject the regulations
standards ethical conduct that entity pursuant 2635.104 this title shall also remain
subject the regulations this part.
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4.1.4.3.
DOJ Supplemental Regulation C.F.R. 3801.103
(a) Pursuant 2635.203(a) this.title, each the following components designated
separate agency for purposes the regulations contained subpart part 2635 this title
governing gifts from outside sources, and, accordingly, 2635.807 this title governing
teaching, speaking, and writing:
Antitrust Division
Bureau Prisons
Civil Division
Civil Rights Division
Community Relations Service
Criminal Division
Drug Enforcement Administration
Environment and Natural Resources Division
Executive Office for Immigration Review
Executive Office for United States Attorneys
Executive Office for United States Trustees
Federal Bureau Investigation
Foreign Claims Settlement Commission
Immigration and Naturalization Service
Independent Counsel appointed the Attorney General
INTERPOL
National Drug Intelligence Center
Justice Management Division (JMD)
Office Information and Privacy
Office Intelligence Policy and Review
Office Community Oriented Policing Services
Office Justice Programs
Office the Pardon Attorney
Office Policy Development
Offices the United States Attorney (94)
Offices the United States Trustee (21)
Tax Division
United States Marshals Service
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(b) Employees serving positions within the Department but outside the components
designated paragraph (a) this section must continue treat the entire Department Justice their employing agency for purposes the gift rules subpart part 2635 this title and
the application the teaching, speaking and writing provisions found 2635.807 this title.
4.2. Gifts from Outside Sources Employees
The following rules concern gifts from outside sources individual employees. They apply
regardless whether FBI employee off duty. The rules governing gifts between
employees gifts the FBI are covered Sections 4.3. and 4.4. respectively this Guide.
4.2.1.
Office Government Ethics Regulations
4.2.1.1. C.F.R. 2635.201 Overview.
This subpart contains standards that prohibit employee from soliciting accepting any gift
from prohibited source given because the employee official position unless the item
excluded from the definition gift falls within one the exceptions set forth this
subpart.
4.2.1.2. C.F.R. 2635.202 General standards.
(a) General prohibitions. Except provided this subpart, employee shall not, directly
indirectly, solicit accept gift:
(1) From prohibited source;
(2) Given because the employee official position.
Example local bus company offers free rides for one week, but only FBI personnel
assigned the Headquarters building. Because the free rides are gifts and were only offered
FBI personnel, clear that such gift was given result the employee official position.
Acceptance ofthe free rides would legally objectionable.
Example This time the local bus company offers free rides everybody who works
particular building. FBI Field Office rents some ofthe buildings office space. While many
people who work the building are FBI personnel, other individuals work for private sector
companies. this scenario the free rides are not offered FBI personnel because oftheir
official position. Rather, the free rides were offered because these personnel work particular
building; therefore, acceptance the free rides FBI employees would not legally
objectionable.
(b) Relationship illegal gratuities statute. Unless accepted violation paragraph )(I)
this section, gift accepted under the standards set forth this subpart shall not constitute
illegal gratuity otherwise prohibited U.S.C. 20l(c)(l)(B).
(c) Limitations use exceptions. Notwithstanding any exception provided this subpart,
other than 2635.2040), employee shall not:
(1) Accept gift return for being influenced the performance official act;
(2) Solicit coerce the offering gift;
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(3) Accept gifts from the same different sources basis frequent that reasonable
person would led believe the employee using his public office for private gain;
Example purchasing agent for Veterans Administration hospital routinely deals with
representatives ofpharmaceutical manufacturers who provide information about new company
products. Because ofhis crowded calendar, the purchasing agent has offered meet with
manufacturer representatives during his lunch hours Tuesdays through Thursdays and the
representatives routinely arrive the employees office bringing sandwich and soft drink for
the employee. Even though the market value ofeach the lunches less than and the
aggregate value from any one manufacturer does not exceed the $50 aggregate limitation
2635.204(a) minimis gifts of$20 less, the practice ofaccepting even these modest gifts recurring basis improper.
(4) Accept gift violation any statute. Relevant statutes applicable all employees
include:
(i) .S.C. (b), which prohibits public official from seeking, accepting, agreeing receive accept anything value return for being influenced the performance
official act for being induced take omit take any action violation his official
duty. used U.S.C. 201 (b), the term public official broadly construed and
includes regular and special Government employees well all other Government
officials; and
(ii) U.S.C. 209, which prohibits employee, other than special Government
employee, from receiving any salary any contribution supplementation salary from
any source other than the United States compensation for services Government
employee. The statute contains several specific exceptions this general prohibition,
including exception for contributions made from the treasury State, county,
municipality;
(5) Accept vendor promotional training contrary applicable regulations, policies
guidance relating the procurement supplies and services for the Government, except
pursuant 2635.204(1).
[57 35041, Aug. 992; 48557, Oct. 27, 1992, amended 48747, Sept.
17, 1997]
4.2.1.3. C.F.R. 2635.203 Definitions.
For purposes this subpart, the following definitions shall apply:
(a) Agency has the meaning set forth 2635.102(a). However, for purposes this subpart, executive department, defined U.S.C. 101, may, supplemental agency regulation,
designate separate agency any component that department which the department
determines exercises distinct and separate functions.
(b) Gift includes any gratuity, favor, discount, entertainment, hospitality, loan, forbearance,
other item having monetary value. includes services well gifts training, transportation,
local travel, lodgings and meals, whether provided in-kind, purchase ticket, payment
advance, reimbursement after the expense has been incurred. does not include:
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FBI Ethics and Integrity Program Policy Guide
UNCLASSIFIED
(1) Modest items food and refreshments, such soft drinks, coffee and donuts, offered
other than part meal;
(2) Greeting cards and items with little intrinsic value, such plaques, certificates, and
trophies, which are intended solely for presentation;
Example: FBI Special Agent Charge (SAC) invited meeting with the local chapter
the Association ofthe Chiefs Police. While the meeting, the SAC presented with
Waterford crystal paperweight etched with her name valued $75. This gift covered the
rules. Mementos, utilitarian items, and the like are acceptable only they have little intrinsic
value. While etching persons name item may diminish its value that alone will not
convert something ofvalue, like the crystal here, into item having little intrinsi