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The Department Homeland Security (DHS) Notice Funding Opportunity (NOFO) 2017 Citizenship and Assimilation Grant Program Citizenship Instruction and Naturalization Application Services NOTE: you are going apply for this funding opportunity and have not obtained Data Universal Numbering System (DUNS) number and/or are not currently registered the System for Award Management (SAM), please take immediate action obtain DUNS Number, applicable, and then register immediately SAM. may take four weeks more after you submit your SAM registration before your registration active SAM well additional hours for Grants.gov recognize your information. The process for obtaining DUNS number and registering SAM available from Grants.gov at: http://www.grants.gov/web/grants/register.html. Detailed information regarding DUNS and SAM processes are provided Section this NOFO under subsection; Content and Form Application Submission. Program Description Issued U.S. Department Homeland Security (DHS), U.S. Citizenship and Immigration Services (USCIS), Office Citizenship Catalog Federal Domestic Assistance (CFDA) Number 97.010 CFDA Title Citizenship Education and Training Notice Funding Opportunity Title 2017 Citizenship and Assimilation Grant Program: Citizenship Instruction and Naturalization Application Services NOFO Number DHS-17-CIS-010-002 Authorizing Authority for Program Section 404 the Consolidated Appropriations Act, 2017 (Pub. 115-31), Division Title Appropriation Authority for Program Section 404 the Consolidated Appropriations Act, 2017 (Pub. 115-31), Division Title Program Type New Program Overview, Objectives, and Priorities The Office Citizenship (OoC), within U.S. Citizenship and Immigration Services (USCIS), Department Homeland Security (DHS), charged with promoting instruction and training the rights and responsibilities citizenship. USCIS recognizes that naturalization important milestone the civic assimilation immigrants. Naturalization requirements, such knowledge English and U.S. history and civics, encourage civic learning and build strong foundation upon which immigrants can fully assimilate into society. Through preparing for naturalization, immigrants will gain the tools become successful citizens and assimilate into our society and meet their responsibilities United States citizens. The goal the Citizenship and Assimilation Grant Program expand the availability high quality citizenship preparation services for lawful permanent residents communities across the nation and provide opportunities for lawful permanent residents gain the knowledge and training necessary promote their assimilation into the fabric American society. Additional activities that support this goal include developing, identifying, and sharing promising practices citizenship preparation;; increasing the use and access technology citizenship preparation programs; working with local libraries which serve vital resource for immigrant communities; and incorporating strategies foster welcoming communities part the citizenship and civic assimilation process. Request for Proposals fiscal year (FY) 2017, total approximately $9,000,000 federal funding available for eligible organizations provide direct citizenship preparation services lawful permanent residents through this funding opportunity. USCIS anticipates awarding approximately grants $250,000 each. Proposed citizenship preparation activities must include the following two components: Note, another approximately $1,000,000 federal funding available through funding opportunity DHS-17-CIS010-001. Under that program, USCIS anticipates awarding grants $100,000 each. Citizenship instruction prepare lawful permanent residents for the naturalization test and interview. Program design must include: Instruction U.S. history and government for test preparation and the promotion civic assimilation; Activities that promote civic and linguistic assimilation; English Second Language (ESL) instruction reading, writing, and speaking; Instruction the naturalization process and eligibility interview; The use nationally normed standardized test English proficiency place and assess progress all students enrolled under this program. least 80% post tested students must demonstrate education gains evidenced increased standardized test scores; The use standardized civics test provided USCIS measure the acquisition information leading test preparedness and immigrant assimilation; The use current adult citizenship textbook that aligns with the skill level the students the class; The provision least hours citizenship instruction over 815 week class cycle with managed enrollment least 200 students the National Reporting System for Adult Education (NRS) low beginning high intermediate level; and The use citizenship teachers who have least one year experience teaching ESL adults and who: Hold degree TESOL; and/or Hold TESOL certification from state licensing agency; and/or Have substantial experience TESOL instruction classroom setting for program that utilizes structured curriculum. Grant-funded classes must integrate instruction U.S. history and government; ESL instruction reading, writing, and speaking; and instruction the naturalization process and eligibility interview. For more detailed information the content and competencies that applicants must address grant-funded classes, please review the Guide the Adult Citizenship Education Content Standards and Foundation Skills found here: http://www.uscis.gov/sites/default/files/USCIS/Office%20of%20Citizenship/ Citizenship%20Resource%20Center%20Site/Publications/M-1121.pdf Grant-funded programs must also incorporate civic assimilation learning activities into instruction. The intent this requirement encourage students extend knowledge acquisition beyond traditional classroom instruction through opportunities experience and navigate American civic life firsthand and through in-depth learning activities. Applicants are encouraged draw upon their local resources, venues, and landmarks when conceptualizing and designing these civic assimilation learning activities. The Office Citizenship will provide training and technical assistance needed assist grantees design and implement activities within the scope the following categories: (1) Site-based civic assimilation activities local trips outside the classroom sites and landmarks historical and/or cultural significance, libraries, other local public entities, and organizations that promote public safety, etc.; (2) Class-based civic assimilation activities activities that may involve guest speakers such local civic leaders and public servants provide the opportunity for student interaction and exchange, the use multi-media and/or materials-based methods that promote enhanced understanding key moments U.S. history and/or the form and function local, state, and federal government; (3) Civic participation activities that encourage students take participatory learning beyond the classroom attending public meeting; volunteering; participating local civic institutions; and (4) Other assimilation activities activities that promote in-depth understanding the student role future citizen the United States, including: the rights and responsibilities citizenship; our shared American history; government functions, structure and laws; geography; traditions, symbols; and holidays. These can external in-class. Naturalization application services, within the scope the authorized practice immigration law, support lawful permanent residents the naturalization application and interview process. Services must include: The provision naturalization eligibility screening; The preparation and submission Forms N-400, Application for Naturalization with Form G-28, Notice Entry Appearance Attorney Accredited Representative over the two year period performance for least 200 lawful permanent residents; Ongoing case management; The use U.S. Department Justice (DOJ)s Office Legal Access Programs (OLAP) accredited representative attorney who employee the applicant organization the sub-awardee organization. (Pro bono volunteer attorneys may used supplement the program.) Attorneys and DOJ accredited representatives must sign Form N-400 the preparer, submit Form G28 with each Form N-400 filed under this grant, and mail the naturalization application package USCIS behalf the client. The applicant must have process place refer individuals with cases too complex for handling other naturalization application service providers. Services may include interview preparation, representative appearance the naturalization interview, and filing other forms documents (such Form N-648, Medical Certification for Disability Exceptions), applicable. Services may also include subsequent preparation and filing Forms N-600 for naturalization client minor children. Partnerships Partnerships are encouraged. Applicants may include partnerships with other public non-profit organizations their proposal. The principal applicant must directly provide either citizenship instruction naturalization application services, both. partner organization considered sub-awardee the organization will receive portion the grant funding provide additional complementary direct citizenship instruction naturalization application services. The applicant must complete Memorandum Understanding (MOU) with the prospective sub-awardee and submit with the application. The applicant must clearly demonstrate how will monitor the prospective sub-awardee performance and ensure that the prospective sub-awardee complies with all grant award conditions and data reporting requirements. The MOU will state the minimum number students/clients whom the sub-awardee will provide services. Prospective sub-awardees must have their own individual Data Universal Numbering System (DUNS) number and will responsible for financial and performance reporting. Sub-awardees must submit their reports the primary applicant for submission DHS. the partner organization will not receive portion the grant funds, then the partner not considered prospective sub-awardee, and would not required complete MOU obtain DUNS number. Federal Award Information Award Amounts, Important Dates, and Extensions Available Funding for the NOFO: Approximately $9,000,000 Projected Number Awards: Period Performance: months (comprising two one-year budget periods) Applicants may request no-cost extension order complete all project activities. The request must submitted days prior the expiration the performance period. Requests for extensions are subject approval DHS. See Section Additional Information Extension. Projected Period Performance Start Date(s): Projected Period Performance End Date(s): 9/30/2019 Funding Instrument: 10/01/2017 Grant Eligibility Information Eligible Applicants The following entities are eligible apply this announcement: City township governments County governments Independent school districts Native American tribal government (Federally recognized) Native American tribal organizations, other than Federally recognized tribal governments Nonprofits with 501(c)(3) IRS status, other than institutions higher education Private institutions higher education Public and State controlled institutions higher education Special district governments State governments Eligibility Criteria eligible for this program, applicants and sub-awardees must meet the below requirements. Applicants and any proposed sub-awardees must organizations with public non-profit status; the time application, applicants and/or any sub-awardees that propose provide citizenship instruction must have least one year experience the past three years providing direct service citizenship instruction classroom setting that follows curriculum. Applicants and/or any sub-awardees that propose provide naturalization application services must have least one year experience the past three years providing naturalization application services within the authorized practice immigration law clients, and must the time application: recognized the U.S. Department Justice (DOJ)s Office Legal Access Programs (OLAP) and employ least one DOJ accredited representative employee with experience providing clients with naturalization representation; Have least one attorney staff paid employee with experience providing clients with naturalization representation. Not Eligible For-profit law firms and attorneys private practice are not eligible receive funding under this funding opportunity. (See the Glossary for the definitions representation and employee. Current awardees and sub-awardees under the 2016 Citizenship and Integration Grant Program (funding opportunity DHS-16-CIS-010-001 DHS-16-CIS-010-002) are not eligible receive funding under this funding opportunity. Applicants the 2017 Citizenship and Integration Grant Program: Citizenship Instruction (funding opportunity DHS-17-CIS-010-001) are not eligible apply this program. DHS determines any point during the review process that application does not meet these eligibility requirements, the application will removed from further consideration. Non-Responsive Applications Your application will deemed non-responsive if: Form SF-424 Application for Federal Assistance missing. Form SF-424A Budget missing. Form SF-424B Assurances Non-Construction Programs missing. The applicant Authorized Organization Representative (AOR) not registered with the System for Award Management (SAM). The application does not include either Budget Narrative Budget Table. The Project Abstract missing. The Project Narrative missing. Maintenance Effort (MOE) There MOE requirement for this program. Requests for funds under this announcement shall not used take the place activities described the application that are currently supported with other funding. Also, grant funds shall not used support activities that are normal part the organization operations. Cost Share Match There cost share requirement for this program. However, projects that supplement government funding are encouraged and may receive favorable consideration. Applicants should clearly identify which budget items are supported federal grant funding and which are supported in-kind contributions and/or other funding sources, along with estimate the value these non-federal funding sources. Application and Submission Information Key Dates and Times Date Posted Grants.Gov: 07/25/2017 Application Submission Deadline: 08/06/2017 11:59:59 p.m. EDT Anticipated Funding Selection Date: 09/21/2017 Anticipated Award Date: 09/28/2017 NOTE: The application must received Grants.gov the date and time listed above. application received after the deadline, will not considered. Applicants will receive confirmation from Grants.gov once the application successfully submitted. All applications are time stamped the Grants.gov system when submitted and recipients are notified accordingly. The federal office will download all applications that are received the deadline date and time indicated the NOFO. Other Key Dates Event Suggested Deadline For Completion Obtaining DUNS Number Four weeks before actual submission deadline Obtaining valid EIN Four weeks before actual submission deadline Updating SAM registration Four weeks before actual submission deadline One week before actual submission deadline Starting application Grants.gov Address Request Application Package Application forms and instructions are available Grants.gov. access these materials, http://www.grants.gov select Applicants then Apply for Grants, order obtain the application package select Download Grant Application Package. Enter the CFDA and/or the funding opportunity number located the cover this NOFO, select Download Package, and then follow the prompts download the application package. Applications will processed through the Grants.gov portal. you experience difficulties accessing information have any questions, please call Grants.gov customer support 1-800-518-4726. The Telephone Device for the Deaf (TDD) and/or Federal Information Relay Service (FIRS) number available for this Announcement is: 1-800-518-4726 (Grants.gov Help Desk). request hardcopy the full NOFO, please email fax request to: Jacqueline Greely Grants Officer Jacqueline.Greely@HQ.DHS.GOV Fax: 202-447-5600 Content and Form Application Submission Applicants must submit all required forms and required documents listed this section. See the Grants.gov Applicant User Guide for instructions how attach forms and documents. Applicant should ensure that the final submitted application package includes all required forms and documents. Applicants should avoid the use special characters attachment file names. REQUIRED FORMS Complete the required forms accordance with the application instructions Grants.gov. submitting any information that deemed proprietary, privileged confidential commercial financial, please denote the beginning and ending such information with asterisks (***). http://www.grants.gov/web/grants/applicants/applicant-faqs/grant-application-faqs.html Form SF-424 Application for Federal Assistance This form must completed within the application package Grants.gov. You must download and install Adobe Reader order view this form. Applicants are only required complete fields which are highlighted. Form SF-424A Budget This form must completed within the application package Grants.gov. You must download and install Adobe Reader order view this form. Applicants are only required complete fields which are highlighted. Provide budget amounts object class (personnel, fringe benefits, travel, etc.). Include second year budget amounts Section Funds may requested long the item and amount are necessary perform the proposed work and are not precluded the cost principles program funding restrictions. Certifications/Assurances These forms must completed within the application package Grants.gov. You must download and install Adobe Reader order view these forms. Applicants must submit: Form SF-424B Assurances Non-Construction Programs; and Certification Regarding Lobbying. paragraph two the certification applies, then complete and submit the SF-LLL Disclosure Lobbying which provided optional form the application package. signing and submitting application under this announcement, the applicant providing: Certification Regarding Drug-Free Workplace Requirements; Certification Regarding Debarment, Suspension, and Other Responsibility Matters Primary Covered Transactions; and Certification that the applicant not delinquent any federal debt. REQUIRED DOCUMENTS Project Abstract single-spaced page maximum) Provide the information below separate document, suitable for public dissemination. The project abstract must not include any proprietary/confidential information. Attach the Project Abstract the application package. See the Grants.gov Applicant User Guide for instructions how attach forms and documents. The Attachment Section begins page the Applicant User Guide General Information Organization legal name Organization legal address (Number and street, city, state, zip code) Head the organization (Name, title, address, phone number, email address) Authorized official, the person the organization authorized sign and receive award (Name, title, address, phone number, email address) Grant project manager, the person who will manage operations the grant project and will serve USCIS primary point contact (Name, title, address, phone number, email address) Type organization (e.g., community/faith-based organization, public school, adult education program, public library, etc.) Project description (200 words less) Provide brief summary the following: The organization experience providing ESL instruction immigrants and number years providing services; The organization experience providing citizenship instruction immigrants and number years providing services; description the immigrant community, including most common countries origin that the organization will serve; and Proposed grant project activities and outcomes. Annual Organizational Budget Total federal funding requested (Up $250,000) 10. Total federal funding allocated for citizenship instructor salaries 11. Total federal funding allocated for administrative costs 12. Applicant total in-kind contribution (if applicable) 13. Geographic area/community where services will provided 14. Congressional district (based the legal address the applicant organization) 15. Number full-time equivalents (FTEs) Indicate the number intended grant- funded FTEs. 16. 17. Fees charged for citizenship instruction (if applicable) Fees charged for naturalization application services (if applicable) 18. your organization proposed sub-awardee DOJ recognized? (yes/no) 19. DOJ Accredited Representative employee(s) attorney employee(s) providing naturalization representation (name and title) 20. Are all program sites compliance with the Americans with Disabilities Act? 21. List any grants received the applicant the past three years focused adult education services immigrants. Name Grant Grantor Period Performance Total Award Amount Proposed Citizenship Class Structure 22. Class cycle table: Provide the information below for each class type following the example. Class Title and Instructor Proficiency Level e.g., High Citizenship beginning Morning (Instructor Pat Jones) Hours per class Textbook, list Times Weeks author, edition per per class and any week cycle supplementary resources used Citizenship Textbook Jones, 2017 and USCIS lesson plans from USCIS website Total hours per class cycle Times Location offered over class two year period performance ABC Family Center NOTE: Applicants must offer least hours citizenship instruction over 8-15 week class cycle for students the NRS low beginning high intermediate level. 23. Number total citizenship instruction hours offered over the twoyear period 24. Approximate number students enrolled per class 25. Other education services offered (tutoring, study groups, etc.) 26. the textbook free students? no, how much charged? 27. Nationally normed standardized assessment test(s) English language proficiency for student placement and assessment progress Sub-Awardee Organization (if applicable) 28. Sub-awardee organization legal name 29. Sub-awardee organization point contact (Name, title, address, phone number and email address) 30. the sub-awardee non-profit public organization? not, the sub-awardee not eligible receive funding. 31. Sub-awardee type organization (e.g., community/faith-based organization, public school, adult education program, public library, etc.) 32. Services proposed sub-awardee organization 33. Total funds allocated for the sub-awardee Project Narrative (15 double-spaced page maximum) Provide response for each item the chart below following the order listed. Items 5.a. 5.c. below are the mandatory headings that must included the Project Narrative. The items and attachments listed each section are required, and any item attachment that omitted will result points deducted. Format Requirements You must follow the order specified below, using the required three headings: Citizenship Instruction Program Naturalization Application Services Program Integration Services Include the title Project Narrative the top the first page. Ensure that the application can printed single-sided paper. Use double-spacing. Font size must least point, preferably Times New Roman font. Margins must least one (1) inch the top, bottom, left and right the paper. Project narrative pages must numbered XX. not include any marks from the Track Changes tool your word processing program. Attach the completed Project Narrative the application package. Project Narrative Items Citizenship Instruction Program Experience and Community Need Describe: Your organization and, applicable, sub-awardee recent experience providing ESL instruction. Indicate dates, total years experience, the number students enrolled ESL the past year and any previous years. Your organization and, applicable, sub-awardee recent experience providing citizenship instruction. Indicate dates, total years experience, the number lawful permanent residents served the past year and any previous years, and, available, the naturalization test pass rate for program participants. The particular lawful permanent resident population(s) that you serve with citizenship instruction and ESL instruction. The need for citizenship instruction among the lawful permanent resident population that you serve, including whether there are wait lists for citizenship instruction and/or ESL instruction your organization. Indicate whether there are other citizenship and ESL instruction service providers your area. Feasible Enrollment Goals Explain how the proposed number students served under the grant-funded program feasible based your organization experience, past performance, and the proposed budget. Indicate how many additional students will served under the grant-funded program that would not otherwise have been served. Please reference your program goals table attachment. Program Administration Describe: The outreach plan raise awareness services and recruit students. Intake procedures, including how the organization will verify and document that only lawful permanent residents will receive services funded through this funding opportunity. The orientation process for new students. Plans for student retention, including whether there are any known barriers student attendance (e.g., transportation, childcare, student tuition, etc.) and solutions retain students. How the organization will manage enrollment, including whether students are permitted enroll current classes after the start class cycle (and so, for how long into the cycle) and how the organization will accommodate students who desire classes after the registration period has closed. Curriculum Describe the curriculum for the program. You may reference the information provided the Class Table the Project Abstract. Provide the following information: Curriculum objectives. description the comprehensive citizenship education services provided students and how the proposed class structure meets the needs the lawful permanent resident community. you propose offer multi-level class, describe how the different levels will managed the classroom, including how volunteers will used. Discuss classroom activities that you will employ promote civic and linguistic assimilation. The use materials for citizenship instruction, including the name, year, and edition the textbook(s) that will provided students for each class level. Include other materials used, such planned use any USCIS educational resources and any educational software, equipment, innovative learning tools. description the assessment process, including the specific nationally normed standardized test test(s) that will used for the program assess English language proficiency when and how assessments are used, and the staff responsible for administering the test. Discuss your organization experience administering the proposed standardized test(s). addition, please discuss non-standardized assessments (e.g. quizzes, unit tests, etc.) that are used monitor student learning during the course for each class level. you have existing ESL program, describe how you will coordinate services between the broader ESL program and the grant-funded citizenship classes. sure include information the coordination assessment data, referrals, curriculum, and other relevant information. For guidance developing citizenship curriculum, please review the Guide the Adult Citizenship Education Content Standards and Foundation Skills. The standardized tests that the Department Education has determined suitable assess English language proficiency listed Federal Register Notice Tests Determined Suitable for Use the National Reporting System for Adult Education. See 48304 (August 12, 2015). Personnel Describe the staffing structure for the proposed citizenship instruction program. Provide list key personnel for the program. Key personnel include the grant project manager(s) and teacher(s). For each person, provide the following information, preferably table format: Name, indicate the position vacant. the position vacant, target start date; Title and brief position description; Whether the position paid volunteer; FTE charged the grant; and Relevant experience, qualifications and training. Note that this grant must include least one paid teacher position. The applicant must demonstrate that the teacher has least one year experience teaching ESL adults classroom setting for program that has structured curriculum, and Holds degree TESOL, and/or Holds TESOL certification from state licensing agency; and/or Has substantial experience TESOL instruction classroom setting for program that has structured curriculum. See below for sample staff table. Sample Staff Table Name Mary Brown Title and Position Description Education Program Coordinator manages adult education programs Paid Volunteer FTE charged grant Paid 0.5 FTE Relevant experience, qualifications and training TESOL degree, years experience program manager, years experience teaching ESL applicable, explain how volunteers will used for the citizenship instruction program. Describe their roles and responsibilities, the training they will receive, and the reporting structure. Volunteers must managed paid lead teacher paid education program coordinator. your organization has only one teacher staff the time application, please describe your organization contingency plan for the provision citizenship instruction the event staff turnover. Naturalization Application Services Program Experience and Community Need Describe: Your organization and, applicable, sub-awardee recent experience providing naturalization application services within the authorized practice immigration law. Indicate dates, total years experience, whether the services were provided attorneys U.S. Department Justice (DOJ)s Office Legal Access Programs (OLAP) accredited representatives, and the number lawful permanent residents served the past year and any previous years. Program achievements, including the organization record submitting successful naturalization applications. The particular lawful permanent resident population(s) that you serve with naturalization application services. The need for naturalization application services among the lawful permanent resident population that you serve, including whether there are wait lists for services. Indicate whether there are other naturalization application service providers your area. Feasible Naturalization Application Services Goals Explain how the proposed number naturalization clients served under the grantfunded program feasible based your organization experience, past performance, and the proposed budget. Indicate how many naturalization applications you intend file the next two years with this grant funding that otherwise would not have been filed. Please reference your program goals table attachment. Program Administration Describe: The coordinated outreach plan raise awareness services and recruit clients. Intake procedures, including how the organization and sub-awardee (if applicable) will verify and document that only lawful permanent residents will receive services funded through this funding opportunity, and who conducts intake. Service Delivery and Case Management Describe: The naturalization application services provided, including the forms filed behalf clients. The naturalization eligibility screening process and who will determine clients eligibility for naturalization. How your organization handles complex cases. The support provided clients throughout the application process (i.e., from intake until the oath ceremony). How your organization prepares clients for the naturalization interview. How your organization keeps clients informed their case status. Any plans use grant funds hold group application workshops, and so, the process for following with those clients about their cases. Personnel Describe the staffing structure for the proposed naturalization application services program. Provide list key personnel for the program. Key personnel include the project manager(s), the DOJ accredited representative(s) and/or attorney(s), and any additional case workers. For each person, provide the following information, preferably table format: Name, indicate the position vacant. the position vacant, provide separate position description and target start date; Title and brief position description; Whether the position paid volunteer; FTE charged the grant; Relevant experience, qualifications and training. For the DOJ accredited representative(s) and/or attorney(s), indicate the level experience providing naturalization application services; and Indicate who will sign Form N-400 the preparer and who will enter their appearance Attorney DOJ accredited representative signing Form G-28 connection with all naturalization applications filed under this grant. See below for sample staff table. Sample Staff Table Name Jim Smith Title and Position Description Paid Volunteer DOJ accredited Paid representative provides immigration legal services clients FTE charged grant 0.3 FTE Relevant experience, qualifications and training Accredited for years, years experience with naturalization application services your organization has only one staff member that DOJ accredited attorney, please describe your organization contingency plan for the provision naturalization application services the event staff turnover. You may use grant funds cover costs associated with the DOJ accreditation additional staff members. applicable, explain how volunteers will used for the naturalization application services program. Describe their qualifications, roles and responsibilities, the training they will receive, and the reporting structure. Integration Services Describe: The plan provide integrated citizenship preparation services that lawful permanent residents are aware the full range grant-funded services and can easily access both types services. Indicate who will coordinate both components the grant program and ensure that outreach, intake, and services are conducted integrated manner. The referral process between the citizenship instruction provider and the naturalization application services provider. Plans for coordinated data collection system, including how the organization and sub- awardee (if applicable) will track and report services provided and whether students and clients naturalize. Explain the system used for tracking data. sub-awardee proposed, describe the applicant history working with the subawardee organization. Describe the applicant plan for managing the sub-awardee performance and maintaining frequent communication with the sub-awardee. Project Narrative Attachments NOTE: The attachments will not count toward the page limit for the Project Narrative. These items should attached the application package. Provide copy the curriculum described the project narrative. The curriculum must include: course abstract that explains how the three areas citizenship instruction (instruction U.S. history and government; ESL instruction reading, writing, and speaking; and instruction the naturalization process and eligibility interview) are integrated with one another (150 200 words max). course learning objectives. scope and sequence that outlines the order which the content will delivered, how long each topic/lesson/unit will covered. NOTE: The scope and sequence must align with the course structure outlined the project abstract. schedule for assessments (both nationally normed, standardized test required for placement and post testing, and any non-standardized inclass assessments), descriptions corresponding materials for each class. Provide sample non-standardized assessments (e.g. quizzes, unit tests, etc.) that are used monitor student learning during the course for each class level. Provide sample lesson plans for each class level. Provide sample the types handouts activities students will doing for each class level. Attach sum and/or position descriptions (if the position vacant) for all key personnel, including any volunteer teachers that will lead classroom instruction under the grant. sum must include all relevant job experience, education, and licensure accreditation with corresponding dates. Organizational chart for the applicant and any proposed sub-awardee(s). you propose sub-awardee, the applicant must include signed Memorandum Understanding (MOU) between the organizations required attachment the grant application. The MOU should include the responsibilities expected each party, performance expectations, plans for maintaining communication, and the payment and/or reimbursement process for the sub-awardee(s). The MOU should signed both parties and dated. Program Goals Provide the following goals for grant-funded services table format. Include the total number over the two-year period, well breakdown quarter. There are eight quarters over the two year performance period, and each quarter three months long. Program Goal Chart Goal Total Number newlyenrolled (non-duplicated) lawful permanent residents enroll citizenship instruction classes (Minimum 200 total) Percentage enrolled students who post-test (Minimum 80%) Percentage post-tested students demonstrating measurable educational gains (Minimum 80%) Number lawful permanent residents for whom your organization will provide naturalization eligibility screening Number lawful permanent residents for whom your organization will prepare and submit Form N-400 and Form G-28 (Minimum 200 total) Number lawful permanent residents pass the naturalization test after receiving services from your organization Number lawful permanent residents naturalize after receiving services from your organization USCIS Quarterly Feedback Report (Current Past Grant Recipients Only) USCIS awarded your organization with Citizenship and Integration Grant anytime 2012-2015, please provide copy the most recent quarterly feedback report. Note: This example 2015 USCIS feedback report. Budget Table and Narrative When proposing costs for this grant program, ensure that the budget shows reasonable balance costs between the citizenship instruction program and the naturalization application services program. sub-awardee proposed, applicants must provide separate sub-awardee budget narrative and table following the same format and with the same level detail that the applicant (i.e., Object Class Category/Cost Classification). Each subawardee budget and supporting detail should separate from the applicant budget narrative. any fees are proposed that will result program income, show the budget how this income will used. Budget Table Provide your budget request table format. Include all budget categories, listed the budget narrative section. Under each category, list the line items requested. See sample table below. Note: This sample table shows the Personnel category only. Applicants must provide information all budget categories. The Budget Table may provided either the same document the budget narrative, attached the application package. Budget Narrative (Five page limit) Attach your budget narrative (including separate budget narratives for each proposed sub-awardee) the application package. Please limit the information provided this section budget relevant information only. Include costs for the first and second performance years. Separate the first performance year costs from the second performance year costs. Show total all requested federal grant funds. This total should match the total listed the project abstract. Budget categories below should add this total. This total should not include any in-kind costs. The in-kind contribution total should listed separately. Provide budget information the order listed below. Budget detail required for: In-Kind Costs: The dollar value non-cash donations the project. These donations may the form space, supplies, salaries, etc. The costs should calculated the verifiable fair-market value. Personnel: Costs employee salaries and wages. For each staff person, provide the name (if known), title, time commitment the project percentage full-time equivalent (FTE), annual salary, and grant funded salary. not include the costs consultants. Consultants are included under Contractual. Fringe Benefits: Costs employee fringe benefits unless treated part approved indirect cost rate. Provide the method used calculate the proposed rate amount. fringe benefit has been negotiated with, approved by, cognizant federal agency, attach copy the negotiated fringe benefit agreement. rate agreement exists, provide breakdown the amounts and percentages that comprise fringe benefit costs such health insurance, FICA, retirement insurance, taxes, etc. Identify the base for allocating these fringe benefit expenses. (Attach the agreement the application package.) Travel: Costs project-related travel employees the applicant organization (do not include costs sub-contractor consultant travel). For each proposed trip, provide the purpose, number travelers, travel origin and destination, number days, and breakdown costs for airfare, lodging, meals, car rental, and incidentals. The basis for the airfare, lodging, meals, car rental, and incidentals must provided, such past trips, current quotations, Federal Travel Regulations, etc. Foreign travel not permitted. The applicant must include costs for two staff members attend mandatory two-day grant recipient orientation training Washington, D.C. the first year the grant, and costs for teacher/coordinator attend USCIS teacher training activities and methods that promote linguistic and civic assimilation during the second year the grant. Equipment: Any article nonexpendable, tangible personal property having useful life more than one year and acquisition cost which equals exceeds the lesser (a) the capitalization level established the organization for financial statement purposes, (b) $5,000. For each type equipment requested, provide description the equipment, the cost per unit, the number units, the total cost, and plan for use the project, well use disposal the equipment after the project ends. applicant organization that uses its own definition for equipment should provide copy its policy section its policy which includes the equipment definition. NOTE Acquisition cost means the net invoice unit price item equipment, including the cost any modifications, attachments, accessories, calibration and maintenance services, auxiliary apparatus necessary make usable for the purpose for which acquired. Ancillary charges, such taxes, duty, protective in-transit insurance, freight, and installation shall included excluded from acquisition cost accordance with the organizations regular written accounting practices. NOTE Prior the purchase equipment the amount $5,000 more per unit cost, the Recipient must obtain the written approval from DHS. The Recipient shall maintain annual inventory, which will include brief description the item, serial number and amount purchase for equipment purchased with grant funds, received under grant, and having $5,000 more per unit cost. The inventory must also identify the sub-award under which the equipment was purchased. Maintenance and insurance will the responsibility the Recipient. Title equipment will remain with the Recipient until closeout when disposition will provided writing DHS within 120 days submission final reports. Supplies: Costs all tangible personal property other than that included the equipment category. Specify general categories supplies and their costs. Show computations and provide other information which supports the amount requested. Contractual: Costs all contracts for services and goods except for those that belong under other categories such equipment, supplies, construction, etc. Include third party evaluation contracts (if applicable) and contracts with secondary recipient organizations. Demonstrate that all procurement transactions will conducted manner provide, the maximum extent practical, open and free competition. Identify proposed sub-contractor work and the cost each sub-contractor. Provide detailed budget for each sub-contractor that expected perform work estimated $25,000 more, 50% the total work effort, whichever less. Identify each planned subcontractor and its total proposed budget. Each subcontractors budget and supporting detail should included part the applicants budget narrative. Provide the following information for each planned subcontract: brief description the work subcontracted; the number quotes solicited and received, applicable; the cost price analysis performed the applicant; names and addresses the subcontractors tentatively selected and the basis for their selection; e.g., unique capabilities (for sole source subcontracts), low bidder, delivery schedule, technical competence; type contract and estimated cost and fee profit; and, affiliation with the applicant, any. Recipient may required make pre-award review and procurement documents available DHS, including request for proposals invitations for bids, independent cost estimates, etc. This may include procurements expected exceed the simplified acquisition threshold fixed USC 403(11) (currently set $100,000) and expected awarded without competition only one bid offer received response solicitation. All required flow down provisions the award must included any subcontract. NOTE: Applicants may propose sub-contract for specific tasks, such hiring additional citizenship instructors contractual basis. However, the applicant must demonstrate its ability successfully manage all aspects the grant-funded project, including financial management. Private law firms and attorneys private practice are not eligible receive funding under this funding opportunity. Other Direct Costs: Any other items proposed direct costs. Provide itemized list with costs, and state the basis for each proposed item. Indirect Costs: Attach copy the latest indirect cost rate agreement negotiated with cognizant federal agency. the applicant the process initially developing renegotiating rate, upon notification that award will made, should immediately develop tentative indirect cost rate proposal based its most recently completed fiscal year, accordance with the cognizant agencys guidelines for establishing indirect cost rates, and submit the cognizant agency. Applicants awaiting approval their indirect cost proposals may also request indirect costs. When indirect cost rate requested, those costs included the indirect cost pool should not also charged direct costs the award. the applicant requesting rate which less than what allowed under the program, the authorized representative the applicant organization must submit signed acknowledgement that the applicant accepting lower rate than allowed. Any non-federal entity that has never received negotiated indirect cost rate (except for those non-federal entities described Appendix VII Part 200 States and Local Government and Indian Tribe Indirect Cost Proposals, paragraph D.1.b) may elect charge minimis rate 10% modified total direct costs (MTDC) which may used indefinitely. described 200.403 Factors Affecting Allowability Costs, costs must consistently charged either indirect direct costs, but may not double charged inconsistently charged both. chosen, this methodology once elected must used consistently for all federal awards until such time non-federal entity chooses negotiate for rate, which the non-federal entity may apply any time. For more information, see CFR Part 200.414. Documentation Non-profit and/or Public Status The applicant and any proposed sub-awardee must provide documentation nonprofit and/or public status. Any the following constitutes acceptable proof nonprofit status: reference the applicant organization listing the Internal Revenue Service (IRS) most recent list tax-exempt organizations described section 501(c)(3) the IRS Code. copy currently valid IRS tax exemption certificate. statement from State taxing body, State attorney general, other appropriate State official certifying that the applicant organization has nonprofit status and that none the net earnings accrue any private shareholders individuals. certified copy the organization certificate incorporation similar document that clearly establishes non-profit status. Any the items the subparagraphs immediately above for State national parent organization and statement signed the parent organization that the applicant organization local non-profit affiliate. signed statement official letterhead official authorized apply for grant funds behalf the public entity shall suffice. Attach documentation non-profit and/or public status the application package. Unique Entity Identifier and System for Award Management (SAM) DHS participating the Grants.gov Initiative that provides the Grant Community single site find and apply for grant funding opportunities; therefore, applicants with electronic access are submit their applications electronically through http://www.grants.gov/web/grants/applicants/apply-forgrants.html. Before you can apply for DHS grant grants.gov, you must have DUNS number and must registered (SAM), and approved Authorized Organizational Representative (AOR). Applicants are encouraged register early. The registration process can take four weeks more completed. Therefore, registration should done sufficient time ensure does not impact your ability meet required submission deadlines. DUNS number. Instructions for obtaining DUNS number can found the following website: http://www.grants.gov//web/grants/applicants/organizationregistration/step-1-obtain-duns-number.html. The DUNS number must included the data entry field labeled Organizational DUNS the Standard Forms (SF)-424 forms submitted part this application. System for Award Management. addition having DUNS number, applicants applying electronically through Grants.gov must register with SAM. Step-by-step instructions for registering with SAM can found here: http://www.grants.gov/web/grants/applicants/organization-registration/step-2register-with-sam.html. Failure register with SAM will result your application being rejected Grants.gov during the submissions process. Authorized Organizational Representative. The next step the registration process creating username and password with Grants.gov become AOR. AORs will need know the DUNS number the organization for which they will submitting applications complete this process. Applicants must register the individual who able make legally binding commitments for the applicant organization the AOR; this step often missed and crucial for valid submissions. read more detailed instructions for creating profile Grants.gov visit: http://www.grants.gov/web/grants/applicants/organizationregistration/step-3-username-password.html. AOR Authorization. After creating profile Grants.gov, the E-Biz Point Contact (POC), who representative from your organization listed the contact for SAM, will receive email grant the AOR permission submit applications behalf their organization. The E-Biz POC will then log Grants.gov and approve individual the AOR, thereby giving him her permission submit applications. After you have been approved AOR you will able submit your application online. learn more about AOR Authorization, visit: http://www.grants.gov/web/grants/applicants/organizationregistration/step-4-aor-authorization.html. track AOR status, visit: http://www.grants.gov/web/grants/applicants/organization-registration/step-5track-aor-status.html. Electronic Signature. Applications submitted through Grants.gov constitute submission electronically signed applications. When you submit the application through Grants.gov, the name your AOR file will inserted into the signature line the application. you experience difficulties accessing information have any questions please call the Ggrants.gov customer support hotline (800) 518-4726 email grants.gov email@example.com. The Federal awarding agency may not make Federal award applicant until the applicant has complied with all applicable DUNS and SAM requirements and, applicant has not fully complied with the requirements the time the Federal awarding agency ready make Federal award, the Federal awarding agency may determine that the applicant not qualified receive Federal award and use that determination basis for making Federal award another applicant. Intergovernmental Review intergovernmental review may required. Applicants must contact their State Single Point Contact (SPOC) comply with the State process under Executive Order 12372 (see http://www.fws.gov/policy/library/rgeo12372.pdf Name and addresses the SPOCs are maintained the Office Management and Budget home page http://www.whitehouse.gov/omb/grants_spoc ensure currency. Funding Restrictions Eligible Funding Purposes DHS grant funds may only used for the purposes set forth the agreement, and must consistent with the statutory authority for the award. Grant funds may used for the following purposes: provide services lawful permanent residents only, regardless race, color, religion, sex, national origin. Resources support citizenship instruction, including staff salaries, textbooks/materials, nationally normed standardized assessment tests, software, etc. Professional development and training for staff and/or volunteers related the provision citizenship instruction and/or naturalization application services. Facility rental costs not exceed more than 20% the total approved budget. Resources support naturalization application services including staff salaries, case management systems, costs associated with DOJ recognition organizations and accreditation (or renewal) staff. This includes training costs related DOJ recognition and accreditation. Transportation costs for students attending grant-funded classes. Transportation funds provided students must match the students individual transportation costs. Applicant must have system track how transportation funds are used. Reimbursement transportation costs for volunteers participating grant-funded activities. Volunteers may not receive general transportation stipend. Transportation funds provided volunteers must match the volunteers individual transportation costs. Applicants must have system track how transportation funds are used. Childcare costs assist eligible participants attend grant-funded classes. Travel costs for two staff members attend mandatory two-day grant recipient training the Washington, D.C. area during the first year the grant, and costs for one teacher coordinator attend USCIS teacher training (or another professional development training with approval from USCIS) during the second year the grant. Equipment purchases directly related the provision services. Costs associated with the use computers for citizenship instruction (e.g., computer equipment, internet access, etc.) Ineligible Funding Purposes Grant funds may not used for the following purposes: Cost-sharing matching funds for other federal grants, lobbying, intervention federal regulatory adjudicatory proceedings. addition, federal funds may not used sue the federal government any other government entity. USCIS application fees. Costs organized fundraising, including financial campaigns, endowment drives, solicitation gifts and bequests, and similar expenses incurred solely raise capital obtain contributions. Profit/Fee not allowable except when subcontracting for routine goods and services with commercial organizations. (Note: Applicants may charge nominal fee not exceed $50 for either program component. you propose charge for services under the grant program, please present justification for these fees the budget narrative, including detailed explanation how they will used enhance the program. Program income generated from these fees must back into the grant-funded program.) Foreign travel. Construction costs and purchase real property under this funding opportunity. Pre-award costs. Funding for direct reimbursement proposal development. Costs for food refreshments. Incentive items gift cards. General volunteer stipends. Living allowances for any national volunteer service program participants. Conference fees. Management and Administration (MA) Costs Management and Administration Costs are allowable for the grantee and any proposed sub-awardee (if applicable). For more information allowable costs, please see Funding Restrictions (above). Indirect Facilities Administrative (FA) Costs Indirect Costs are allowable for the grantee and any proposed sub-awardee (if applicable). The applicant must attach copy the latest indirect cost rate agreement negotiated with cognizant federal agency. the applicant the process initially developing renegotiating rate, upon notification that award will made, should immediately develop tentative indirect cost rate proposal based its most recently completed fiscal year, accordance with the cognizant agencys guidelines for establishing indirect cost rates, and submit the cognizant agency. Applicants awaiting approval their indirect cost proposals may also request indirect costs. When indirect cost rate requested, those costs included the indirect cost pool should not also charged direct costs the award. the applicant requesting rate which less than what allowed under the program, the authorized representative the applicant organization must submit signed acknowledgement that the applicant accepting lower rate than allowed. Any non-Federal entity that has never received negotiated indirect cost rate (except for those non-federal entities described Appendix VII Part 200 States and Local Government and Indian Tribe Indirect Cost Proposals, paragraph D.1.b) may elect charge minimis rate 10% modified total direct costs (MTDC) which may used indefinitely. described 200.403 Factors Affecting Allowability Costs, costs must consistently charged either indirect direct costs, but may not double charged inconsistently charged both. chosen, this methodology once elected must used consistently for all federal awards until such time non-federal entity chooses negotiate for rate, which the non-federal entity may apply any time. For more information, see CFR Part 200.414. Other Submission Requirements Applications must submitted electronic format only. Application forms and instructions are available http://www.grants.gov. Applicants must have compatible version Adobe Reader. Adobe Reader available from Grants.gov charge. you experience difficulties accessing information have any questions, please call Grants.gov customer support 1-800-518-4726. Application Review Information Application Evaluation Criteria Prior making Federal award, the Federal awarding agency required U.S.C. 3321 and U.S.C. 2313 review information available through any OMB-designated repositories government wide eligibility qualification financial integrity information. Therefore application evaluation criteria may include the following risk based considerations the applicant: (1) financial stability; (2) quality management systems and ability meet management standards; (3) history performance managing federal award; (4) reports and findings from audits; and (5) ability effectively implement statutory, regulatory, other requirements. DHS will use the following criteria evaluate applications deemed eligible and responsive. Applicants can receive 100 points. Capacity Provide Comprehensive Citizenship Instruction (15 Points) The extent which the applicant demonstrates: Recent and extensive experience providing citizenship instruction points); Recent and extensive experience providing ESL instruction points); and The need for citizenship instruction within the lawful permanent resident community that the applicant serves points). Quality the Citizenship Instruction Program (30 Points) The extent which the applicant proposes high quality citizenship instruction program meet the citizenship education needs the community, including: Feasible citizenship instruction program goals points); Feasible and detailed outreach, intake, and student retention plans points); High quality service delivery, curriculum, and class structure (12 points); and Qualified and experienced personnel (12 points) DHS requires that all applicants demonstrate experience providing naturalization application services within the authorized practice immigration law. Applications that fail demonstrate this will not scored criteria and and result will deemed ineligible. Capacity Provide Comprehensive Naturalization Application Services (15 Points) The extent which the applicant demonstrates: Recent experience providing naturalization application services within the authorized practice immigration law (10 points); Please see USCIS Professional Development Guide for Adult Citizenship Educators for competencies USCIS would expect qualified and experienced personnel demonstrate the citizenship instruction classroom. The need for naturalization application services within the lawful permanent resident community that the applicant serves points). Quality the Naturalization Application Services Program (30 Points) The extent which the applicant proposes high quality naturalization application services program, including: Feasible naturalization application services program goals points); Viable outreach and intake plans points); High quality service delivery and case management (12 points); and Qualified and experienced personnel (12 points). Integration Services Points) The extent which the applicant demonstrates plan provide integrated citizenship preparation services particularly ensuring the accessibility naturalization application services for enrolled citizenship instruction students. well- defined referral plan that ensures priority access for enrolled students seeking legal services required. Cost Effectiveness and Balance Points) The extent which the applicant proposed budget tied the delivery programmatic services. Review and Selection Process DHS will conduct initial review applications determine the responsiveness the application. applicant determined ineligible (see Section Eligibility Information) application determined non-responsive, DHS will notify the applicant. All responsive and eligible applications will reviewed described below: DHS will assemble reviewers which may include both federal and non-federal reviewers review the eligible applications. Reviews submitted applications will conducted either site remote review. Teams technical reviewers will review each eligible application against the evaluation criteria. The reviewers will assign score and provide summary comments based the evaluation criteria identified above. application may selected for post-review quality control and possible rescoring received significantly diverging scores and comments from reviewers. internal review panel consisting DHS staff will review the highest ranked applications and make final funding recommendations. The internal review panel may take applications out rank order consideration strategic program priorities, which are identified below. DHS may perform additional review the applicant organization and any sub-awardees and/or its key personnel. This may include reviewing audit reports, publicly available materials and/or government data and may have bearing award outcome. DHS may request additional materials from the applicant part this review, including: The summary letter from the applicant most recent audit report; and Documentation previous grant award completion that includes the name the grantor, amount awarded, and whether the grant recipient sufficiently completed the requirements the grant award (e.g., final close-out report, certification grant award completion, etc.) After the technical review and before making final funding decisions, DHS will contact the highest ranking applicants seek clarification and negotiate technical and programmatic aspects the application. This will include negotiations the curriculum content and activities. application includes sub-awardee that will provide additional complementary direct grant-funded services partnership with the main applicant, DHS may request speak with all parties included the application ensure sufficient planning and coordination has taken place prior making award. Confidentiality and Conflict Interest. Technical and cost proposals submitted under this NOFO will protected from unauthorized disclosure accordance with applicable laws and regulations. DHS may use one more support contractors the logistical processing proposals. However, funding recommendations and final award decisions are solely the responsibility DHS personnel. DHS screens all technical reviewers for potential conflicts interest. determine possible conflicts interest, DHS requires potential reviewers complete and sign conflict interest and nondisclosure forms. DHS will keep the names submitting institutions and individuals well the substance the applications confidential except reviewers and DHS staff involved the award process. DHS will destroy any unsuccessful applications after three years following the funding decision. DHS strongly discourages, and will not consider, any materials submitted behalf the applicant (e.g., letters support) other than those materials specifically requested this NOFO. DHS will notify all applicants electronically funding decisions. Unfunded applicants may send written request firstname.lastname@example.org receive written summary comments related the evaluation criteria, along with the points awarded the application for each the evaluation criteria. DHS will send the written summary the applicant within days the request. Additional information beyond that described here will not provided. Strategic Program Priorities Based the recommendations the internal review panel, DHS may consider the following factors when making award: Program Balance Factors, including (in descending order importance): Whether application, when balanced with other potential awards and with existing Citizenship and Integration Grant Program recipients, represents diverse geographic area; Whether application, when balanced with other potential awards and existing Citizenship and Integration Grant Program recipients, represents diverse population; Whether application, when balanced against other potential awards with similar scores, incorporates: Use technology the citizenship instruction program that would help immigrant students gain sufficient digital literacy skills navigate USCIS educational resources and online application system; and/or ii. Cooperation with local libraries. The past performance previous Citizenship and Integration Grant Program recipient (if applicable), including: Whether previous grant recipient achieved their core program goals (number students enrolled, number eligibility screenings, and number Forms N-400 filed); Whether previous grant recipient had major findings during monitoring visit; Whether previous grant recipient was placed restricted drawdown basis, and so, whether they were able meet the conditions have this restriction removed; and Whether previous grant recipient demonstrated ability file accurate and timely quarterly performance reports. Prior making Federal award with total amount Federal share greater than the simplified acquisition threshold, DHS required review and consider any information about the applicant that the designated integrity and performance system accessible through SAM (currently FAPIIS). applicant, its option, may review information the designated integrity and performance systems accessible through SAM and comment any information about itself that Federal awarding agency previously entered and currently the designated integrity and performance system accessible through SAM. DHS will consider any comments the applicant, addition the other information the designated integrity and performance system, making judgment about the applicant integrity, business ethics, and record performance under Federal awards when completing the review risk posed applicants described CFR 200.205 Federal awarding agency review risk posed applicants. Federal Award Administration Information Notice Award DHS issues formal award notification documents following fulfillment DHS Congressional notifications. All DHS grants and cooperative agreements are subject the standard DHS Award Terms and Conditions, which are attached this package. grant award will executed DHS Grants Officer authorized obligate DHS funding. Unsuccessful applicants will contacted well and will encouraged apply for future grant award programs. Announcements for future programs will listed http://www.grants.gov. Administrative and National Policy Requirements All successful applicants for all DHS grant and cooperative agreements are required comply with DHS Standard Administrative Terms and Conditions, which are available online at: DHS Standard Terms and Conditions The applicable DHS Standard Administrative Terms and Conditions will for the last year specified that URL, unless the application continue award first awarded earlier year. that event, the terms and conditions that apply will those effect for the year which the award was originally made. Before accepting the award the AOR should carefully read the award package for instructions administering the grant award and the terms and conditions associated with responsibilities under Federal Awards. Recipients must accept all conditions this NOFO well any Special Terms and Conditions the Notice Award receive award under this program. Post-award program income: the event program income becomes available the recipient post-award, the recipient responsibility notify the DHS Grants Officer explain how that development occurred, part their request for guidance and/or approval. The Grants Officer will review approval requests for program income case-by-case basis; approval not automatic. Consistent with the policy and processes outlined C.F.R. Part 200, pertinent guidance and options, determined the type recipient and circumstances involved, may approved the Grant Officer. approval granted, award modification will issued with explanatory note the remarks section the face page concerning guidance and/or options pertaining the recipient approved request. All instances program income shall listed the progress and financial reports. Reporting Federal Financial Reporting Requirements The Federal Financial Reporting Form (FFR) available online at: SF-425 OMB #4040-0014 Program Performance Reporting Requirements The recipient required submit the following performance reports: Quarterly Performance Reports must submitted the DHS Grants Officer within days after the end each quarter. Reports are due January 30, April 30, July 30, and October 30. Reports shall submitted via email DHS-GrantReports@hq.dhs.gov (include the DHS grant number the subject line the email) and email@example.com. Grant recipients must use the OMB-approved Performance Progress Report. USCIS will provide guidance attachments include with the report. Grant recipients must collect and report data each lawful permanent resident served with grant funding, which may include: Alien registration numbers. These numbers may used USCIS track naturalization outcomes during and after the period performance; Countries birth; When specific services were provided, including student enrollments, naturalization eligibility screenings, and Forms N-400 and G-28 filed: Assessment data, including pre and post test scores; Classes attended, including the number hours class; When students and clients either passed failed the naturalization test; and When students and clients naturalized; Grant recipients must also collect and report data citizenship classes provided, which may include: Class titles and proficiency levels; Dates when classes are held; The instructor teaching each class; The number instructional hours provided per class; and The number students enrolled per class. addition collecting this data, grant recipients must also provide quarterly narrative reports. The narrative report may include questions the following topics: program accomplishments, progress meeting goals, progress the subawardee organization (if applicable), challenges meeting goals, staff and/or organizational development activities, student assessment and progress, outreach activities, volunteer recruitment and training, staff changes, progress made towards DOJ accreditation, and promising practices. Monitoring DHS, through its authorized representatives, has the right, all reasonable times, make site visits review project accomplishments and management control systems and provide such technical assistance may required. During site visits, DHS will review grant recipients files related the grant-funded program. part any monitoring and program evaluation activities, grant recipients must permit DHS, upon reasonable notice, review grant-related records and interview the organization staff and clients regarding the program, and respond timely and accurate manner DHS requests for information relating their grant program. Close Out Reporting Requirements Within days after the end the period performance, after amendment has been issued close out grant, whichever comes first, recipients must submit final FFR and final progress report detailing all accomplishments and qualitative summary the impact those accomplishments throughout the period performance. The final performance report shall include cumulative quantitative data, program accomplishments and challenges, and any promising practices related direct service provision lawful permanent residents. applicable, inventory all construction projects that used funds from this program has reported using the Real Property Status Report (Standard Form 429) available http://www.whitehouse.gov/sites/default/files/omb/grants/approved_forms/sf429.pdf. After these reports have been reviewed and approved USCIS, close-out notice will completed close out the grant. The notice will indicate the period performance closed, list any remaining funds that will deobligated, and address the requirement maintaining the grant records for three years from the date the final FFR. The recipient responsible for returning any funds that have been drawn down but remain unliquidated recipient financial records. DHS Awarding Agency Contact Information Contact and Resource Information USCIS Program Office (Office Citizenship): Send all questions firstname.lastname@example.org. USCIS Office Citizenship staff will respond within five (5) business days. You may also refer list Questions and Answers found www.uscis.gov/grants. This document will available few days after the posting this NOFO. DHS Grants Office: Grants Officer Send all questions to: CISMailbox@hq.dhs.gov Additional Information Applicants will obtain NOFO overviews and full announcement information from the Grants.gov website where the full NOFO posted. Applications will processed through the Grants.gov portal. Extensions Applicants may request no-cost extension order complete all project activities. The request must submitted days prior the expiration the performance period. Requests for extensions are subject approval DHS. Disclosure: Risk Assessment Evaluation DHS staff will evaluate the risks the program posed each applicant, including conducting due diligence ensure applicant ability manage federal funds. This evaluation addition the evaluation the applicant eligibility and the quality its application the basis the Selection Criteria, and results from this evaluation may assist funding decisions. award made, DHS may apply special conditions that correspond the degree risk the award. evaluating risks, DHS may consider the following: Financial stability; Quality management systems and ability meet the management standards prescribed applicable OMB Guidance; Applicant record managing previous DHS awards, cooperative agreements, procurement awards, including: Timeliness compliance with applicable reporting requirements Accuracy data reported Conformance the terms and conditions previous federal awards applicable, the extent which any previously awarded amounts will expended prior future awards Information available through OMB-designated repositories government-wide eligibility qualification financial integrity information, such as: Federal Awardee Performance and Integrity Information System (FAPIIS), Duns and SAM Reports and findings from single audits performed under Subpart Audit Requirements, C.F.R. Part 200 and findings and reports any other available audits Applicant organization annual report Publicly available information, including information from the applicant organizations website Applicant ability effectively implement statutory, regulatory, other requirements imposed award recipients. addition, organizations who have not received prior DHS Grants and Financial Assistance Division (GFAD) awards may required complete risk assessment questionnaire part the pre-award financial and administrative review. Applicant Disclosure High Risk Status Applicants are disclose they are currently designated high risk federal awarding agency. This includes, but not limited to, any status requiring additional oversight federal awarding agency due past programmatic, administrative financial concerns. applicant designated high risk federal awarding agency, should provide explanation with the application package and include the following information: The federal awarding agency that assigned the high risk status; The federal awarding agency point contact for the risk status, including name, phone number and email address; Date the risk status designation; Reason(s) for the risk status. DHS seeks this information ensure appropriate federal oversight all grant awards. The disclosure organization risk status does not disqualify from receiving award; however additional grant oversight may required. necessary, this information will provided the award documentation. Failure disclose high risk status may result award termination other remedies. Appendices Use the Eligibility Guide determine whether you are eligible apply for this funding opportunity. Visit http://www.uscis.gov/grants and click 2017 Eligibility Guide. For definitions frequently used terms this NOFO, visit http://www.uscis.gov/grants and click 2017 Glossary. Applicants are also encouraged review the 2017 Guidance for Preparing Your Proposal http://www.uscis.gov/grants. Before submitting your application, use the Applicant Checklist ensure your application complete and all required documents are included. Visit http://www.uscis.gov/grants and click 2017 Applicant Checklist.