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Judicial Watch • JW v. Logan powerpoint 08948

JW v. Logan powerpoint 08948

JW v. Logan powerpoint 08948

Page 1: JW v. Logan powerpoint 08948

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Number of Pages:33

Date Created:June 17, 2019

Date Uploaded to the Library:June 17, 2019

Tags:residency, PowerPoint, 08948, logan, Elections, Voters, California, Secretary


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ALEX ADILLA SECRETARY STATE STATE CALIFORNIA
1500
Street Sacramento, 95814 Tel 916.653.7244 Fax 916.653.4620 www.sos.ca.gov
June 12, 2019
Judicial Watch
c/o Mr. Eric Lee
425 Third Street, SW, Suite 800
Washington, 20024
Dear Mr. Lee:
Thank you for sending check, #40117, the amount $5.00, payment for copies
documents responsive your recent Public Records Act request.
Please find enclosed your requested CD, along with receipt for payment. you have questions about this another matter related the Secretary States
office, please contact again.
Sincerely,
Constituent Affairs
Secretary State
Enclosure
NVRA List Maintenance Training Handouts
Training Presentation Handouts used 5/8/2019 Webinar Program, WebEx
Enclosed:
PowerPoint Training
5/15/2019
National Voter Registration Act
and List Maintenance
Training for County Elections Officials
California Secretary State
Updates and Plan Action March 2019, the Secretary State (SOS) published the
California NVRA Manual County Clerk/Registrar Voters (CC/ROV) #19030, dated March 27,
2019 introduced the manual and highlighted number the changes
Chapters and Chapter the manual addresses list maintenance
Following the these training sessions, updated training
PowerPoint will posted our website Any changes will highlighted FAQ document will added well the end June, Chapter will added the California NVRA
Manual
5/15/2019
Todays Training
Todays training will focus List Maintenance
Voter registration applications and actions taken accept, reject, request cure the application Covered Chapter Sections and Ill the California NVRA Manual
Residency confirmation procedures and mailings confirm voters residence prior elections and ongoing basis Covered Chapter Section the California NVRA Manual
Address confirmation notices Mailed when county learns voters change address Covered Chapter Section the California NVRA Manual
Voter registration status result residency confirmation
mailings and the address confirmation notices Voter registration status: active, inactive, and cancelled Covered Chapter Section the California NVRA Manual
National Voter Registration Act (NVRA)
The NVRA federal law signed 1993
One goal increase the number registered voters the United
States requiring many government offices offer people the
opportunity register vote
Another goal and the main focus this training protect the
integrity elections requiring states maintain accurate and
current voter registration rolls this known list maintenance
California law, general, mirrors the NVRA
5/15/2019
Section the NVRA (52 U.S.C. 20507)
Requires that any list maintenance program aimed ensuring the
integrity voter registration rolls conform certain basic requirements, and uniform and nondiscriminatory
Establishes specific requirements concerning voter registration processing, notices voters regarding the disposition voter registration
applications, and maintenance general program that makes reasonable effort
remove the names ineligible voters from the lists eligible voters
List Maintenance Requirements
The NVRA and California law provide for
confirmation voter registration sent each newly registered voter voter who updates their voter registration record;
removal ineligible and deceased voters from the rolls;
Updating voters current registration within California; and
cancellation voters registration voter confirms change residence outside California; county elections official (county) receives notice from the U.S. postal
service that the voter.appears have moved, and the voter both fails
respond address confirmation notice and fails vote two
subsequent federal general elections
5/15/2019
Voter Registr~tion Applications
Section the NVRA and state law specify the time period for
accepting valid voter registration applications and for determining
eligibility for upcoming election California, the voter registration deadline days before each
election voter registration application must accepted timely for
upcoming election received one the following ways elections official mail, and
Postmarked before the voter registration deadline The Department Motor Vehicles (DMV), and
Submitted DMV before the voter registration deadline NVRA voter registration agency (VRA), and
Accepted the agency before the voter registration deadline elections official, and
Received the appropriate elections official before the
voter registration deadline
Voter Registration Applications (cont.)
California law also provides for Online registration via the California Online Voter Registration
Application (COVR) must submitted before the 15-day voter
registration deadline conditional voter registration (CVR) and CVR provisional voting available after the 15-day voter registration deadline through and
including Election Day
OMV and VRAs must transmit completed registrations elections
officials within days acceptance and within five days,
accepted within five days the voter registration deadline
Counties immediately process timely, completed applications that
are accepted the DMVNRA before the voter registration deadline,
and received the elections official prior the certification the election
The SOS has issued guidance document, Updating Voter
Registration Dates, for counties use when adding updating
voter registration dates
5/15/2019
Disposition Voter Registration Application voter registration application must contain statutorily required
information
Example REQU IRED information the CHECK BOX FOR U.S.
CITIZENSH other for the application accepted, the applicant MUST check the
Yes box This HAVA section 303(b)(4)(A)(i) requirement
Section requires that elections officials notify each voter
registration applicant the disposition their voter registration
application whether the application accepted rejected, whether additional information needed
Disposition Voter Registration Application: Accepted applicants eligibility verified and the voter registration
application accepted applicant becomes registered voter, reregistration, the voters existing registration record updated
Counties must send non-forwardable Voter Notification Card (VNC) first-class mail the
residence address listed the voters registration application
unless separate mailing address has been provided
The post office provides updated information the VNC cannot
delivered addressed, but does not forward the addressee voters registration will remain active even the voter does not
respond VNC
5/15/2019
Disposition Voter Registration Application: Request Cure
When required information missing from the voter registration
application, county elections officials must attempt contact the
applicant the mailing address legible, the county elections official must send
the applicant new VRC document requesting the issing
information
Disposition Voter Registration Application: Rejected
County must notify the applicant the reason for rejection voter registration application may rejected if: applicant does not meet the qualifications for registering vote, application missing required information and elections official cannot
obtain the information from the applicant missing information falls rebuttable presumption category,
application must accepted; county doesnt need contact
applicant middle name initial: presumption none exists party preference: presumption applicant declined disclose one execution date: presumption application was executed before
the 15-day close, the county elections official either: received the
application before the 15-day close; received application mail
and postmarked before the 15-day close state birth within the US, but instead U.S.A., United States,
other indication the US: presumption applicant was orn state
territory the
failure furnish place birth shall not preclude affidavit registration
from being deemed complete
5/15/2019
Residency Confirmation
Section the NVRA requires that the state conduct general
program that makes reasonable effort remove the names
ineligible voters from the official lists eligible voters reason
death change address
The NVRA does not mandate specific method identifying
ineligible voters
California law provides several methods for counties confirm
voters addresses compliance with NVRA requirements VNCs Pre-election Residency Confirmation Postcards
National Change Address System (NCOA) Data
County VIGs
Consumer Credit Reporting Agency Alternative Residency Confirmation Postcards
Residency Confirmation: VNC
The purpose the VNC two-fold notify the applicant that she registered vote discussed above confirm the voters address and voter preference information
the VNC shall state the voters party preference: Party: (Name
political party)
For residency confirmation, these are the reasons send VNCs upon the receipt address correction notice letter responding notice, letter, notice under Elections Code section
Article (commencing with Section 2220),
DMV change address (COA) information
1st party COA the result address residency confirmation
mailings/notices
5/15/2019
Residency Confirmation: VNC (cont.)
Voters response (or non-response) VNC
Voter does not respond voters registration remains active
Voter responds with address change same county the county shall
update the voters registration record
send new VNC the new address another county
former county: shall use VoteCals push voter function alert the
county associated with the new address
new county: shall send new VNC the new address
Residency Confirmati on: VNC (cont.)
Post office returns VNC
treated notice change address; forwardab/e address
confirmation mailing will sent the voter
When the address change address same county the county shall update the voters registration record and send Elections Code section 2225(b) notice the new address another county
former county: shall use VoteCals push voter function lert the county
associated with the new address
new county: shall send Elections Code section 2225(b) notice the new
address another state, there forwarding address, the person who received the
VNC indicates that the voter not that address
the county shall update the voters registration record inactive, and send Elections Code section 2225(c) notice confirmation mailing
that complies with NVRA Section 8(d)(2)
5/15/2019
Residency Confirmation: Pre-election
Residency Confirmation Postcard
California law also requires county elections officials conduct
residency confirmation procedure least days before the direct
primary election
County elections official must mail each registered voter
non-forwardable postcard
sent Address Correction Requested, Return Postage Guaranteed not required mail pre-election residency confirmation postcard
any voter who has voted election the last six (6) months any person who will not years age before the direct
primary election
Residency Confirmation: Pre-election
Residency Confirmation Postcard (cont.)
Voters response (or non-response)
pre-election residency confirmation postcard
Voter does not respond voters registration will remain active
Voter does respond with address change same county the county shall
update the voters registration record, and
send VNC the new address another county
former county: shall use VoteCals push voter function alert the
county associated with the new address
new county: shall send VNC the new address
5/15/2019
Residency Confirmation: Pre-election
Residency Confirmation Postcard (cont.)
Post office returns pre-election residency confirmation
Treated notice change address; forwardable address
confirmation mailing will sent the voter
When the address change address same county the county shall update the voters registration record, and send Elections Code section 2225(b) notice the new address another county
former county: shall use VoteCals push voter function alert the county
associated with the new address
new county: shall send Elections Code section 2225(b) notice the new
address another state, there forwarding address, the person who received the
postcard indicates that the voter not that address
the county shall update the voters registration record inactive, and send Elections Code section 2225(c) notice confirmation mailing
that complies with NVRA Section 8(d)(2)
Residency Confirmation: Alternate Methods Pre-election Residency Confirmation Postcard alternative sending Pre-election Residency
Confirmation Postcards, counties can the following
National Change Address System (NCOA) Data Elec. Code, 2222; U.S.C. 20507(c)(1)(A)
County Voter Information Guide (VIG) Elec. Code, 2223
Consumer Credit Reporting Agency Elec. Code, 2227
5/15/2019
Residency Confirmation: NCOA Data
The SOS obtains NCOA data from the California Employment
Development Department (EDD) and forwards the information the
counties through VoteCal
Treated notice change address; forwardab/e address
confirmation mailing will sent the voter
When t~e address change address same county the county shall
update the voters registration record a~d
send Elections Code section 2225(b) notice the new address another county
former county: shall use VoteCals push voter function alert the
county associated with the new address
new county: shall send Elections Code section 2225(b) notice
the new address
Residency Confirmation: County VIG
County elections officials may include the return address the
county elections officials office for election conducted within the last six (6) months preceding the
start the confirmation process the outside portion the county voter information guide envelope
mailed the voter physical mail back Address Change Service (ACS)
electronic file will treated notice change address and
forwardable address confirmation mailing will sent the voter
5/15/2019
Residency Confirmation: County VIG (cont.)
When the address change address same county the county shall
update the voters registration record and
send Elections Code section 2225(b) notice the new address another county
former county: shall use VoteCals push voter function alert the
county associated with the new address
new county: shall send Elections Code section 2225(b) notice
the new address another state, there forwarding address, the person who
received the VIG indicates that the voter not that address the
county shall
update the voters registration record inactive, and
send Elections Code section 2225(c) notice confirmation
mailing that complies with NVRA Section 8(d)(2)
Residency Confirmation: Consumer Credit Reporting Agency
County elections officials may contract with consumer credit
reporting agency its licensees obtain change-of-address
data data indicates change address, county shall send forwardable notice, including postage-paid and
preaddressed return form, which may the form postcard, the registered voter enable the voter verify correct
address information
The results this mailing can only used update
voters record confirm their address voters registration record cannot changed inactive
status cancelled for failure respond this postcard
the postcard returned undeliverable initiate the inactivation cancellation process, different
residency confirmation procedure must used
5/15/2019
Residency Confirmation: ARC Postcard
SOS recommendation: NOT use ARC postcards ARC postcards are sent based only voter inactivity SOS does not consider failure respond ARC postcards
reliable indicator possible change address
Counties have the option sending alternative residency
confirmation (ARC) postcard may sent subsequent NCOA county VIG returns shall NOT used the residency confirmation process conducted
under Section 2220 must strictly comply with language and requirements Section 2224 voter has not voted election within the preceding four (4)
years, and
the voters residence address, name, party preference has not
been updated during that time
ARC postcard process can only lead cancellation county receives result the ARC postcard information notification
that the voter longer resides California, and then sends the voter forwardab/e address confirmation notice that
complies with Section 8(d)(2) the NVRA
Address Confirmation Notices county elections officials receive information that voter has
moved new address, county elections officials send address
confirmation notices VNC Section 2225(b) notices Section 2225(c) notices Section 8(d)(2) cards
How does this information get county elections officials? directly from the voter NCOA information, and response VNCs, preelection residency confirmation postcards,
county voter information guides, alternative residency confirmation
postcards
5/15/2019
Address Confirmation Notices (cont.) result address confirmation process, voters voter
registration statuses may updated county elections officials from active inactive from inactive active from inactive cancelled
Cancellation voter registration record because change
address requires compliance with the address confirmation process all address confirmation notices sent voters who
are believed have moved out-of-state,
have forwarding address,
have mail returned undeliverable with forwarding address must comply with Section 8(d)(2) Elections Code section 2225(c)
Inactive Voters List Provided Polling Place
Methods used confirm voters addresses may result elections
officials placing voters registration inactive status
Voters with inactive status are Not mailed election materials, and Not taken into consideration determining
the number signatures required for qualification candidates
ballot measures,
precinct size,
other election administration processes.
SOS recommendation: Counties provided each polling place
list inactive voters, addition the required list active
voters inactive voter offers/appears vote and the list, the voter shall provided nonprovisional ballot vote list inactive voters NOT provided provided, but the
inactive voter not the list and the voter offers/appears vote, the
voter shall provided opportunity vote provisionally
5/15/2019
Address Confirmation Notices: In-State Moves voter with active voter status and new valid address within California should either receive
VNC Section 2225(b) notice should not placed inactive status should not subject cancellation should not receive Section 2225(c) notice Section 8(d}(2) card
Voter indicates move treated notice change address same county the county shall
immediately update the registration record show the new address
and send VNC another county county receipt the change-of-address information
shall
not remove the voter active voter from their county
immediately update the registration record show the new address,
and new county, using VoteCals push voter function, alert the new
county about the voters new address
new county: must send VNC
Address Confirmation Notices: In-State Moves (cont.)
County receives mailing returned the post office, NCOA data
indicates voter has moved treated notice change address same county the county shall
update the registration record show the new address, and
send Elections Code section 2225(b) notice another county the county receipt information shall
not remove the voter active voter from their county,
immediately update the registration record show the new address,
and new county, using VoteCals push voter function, alert the new
county about the voters new address
new county: must send Elections Code section 2225(b) notice
5/15/2019
Address Confirmation Notices: Out-of-State Moves
Voter indicates move out state address confirmation notice required sent county elections official shall cancel the voters record mailing returned the post office with forwarding residence
address outside California, NCOA data indicates voter has
moved outside California, treated notices change address county elections official must
send forwardable address confirmation mailing the voter that
complies with the requirements Section 8(d)(2) order initiate
the cancellation process
county elections official shall update the voters record inactive
upon the sending this notice
Address Confirmation Notices: Forwarding Address
SOS recommendation: mail returned the post office (NCOA Operation Mail) undeliverable and with forwarding
address voters registration cannot cancelled based change address
unless the registrant first receives notice that complies with NVRA
Section 8(d)(2) order begin the cancellation process county must send Elections Code section 2225(c) notice Section
8(d)(2) card
Upon the sending this mail notice, the county elections official
shall update the voters record inactive
5/15/2019
Updating Voter Registration Records the voter, response any the address confirmation notices,
provides written confirmation change address new
residence address California the county elections official shall update the voters registration, using
VoteCal (and the push voter functionality the voter has moved
new county California) the county elections official for the voters new residence address shall
send VNC confirm the change registration
Status Voter Registration Record:
Section 2225(b) Notice
Voters status shall remain active voter does not return Section
2225(b) notice
SOS recommendation: Voters status shall updated inactive
upon receipt the returned mail Section 2225(b) notice returned undeliverable Section 2226(a)(2) provides that county may place voter inactive status
based the return certain mailings undeliverable Changing status inactive will
maintain uniform practices across the state and
facilitate compliance with the requirement under the Help America Vote Act
(HAVA) and the NVRA cancel registrations voters who fail return address confirmation notice sent accordance with
Section 8(d)(2) Elections Code section 2225(c), and not vote election during the period beginning the date the
notice and ending the day after the date the second general
election for federal office that occurs after the date the notice. initiate the cancellation process, forwardable address confirmation
notice that complies with Section 8(d)(2) the NVRA must mailed
the voter
5/15/2019
Status Voter Registration Record:
Section 2225(c) Notice Section 8(d)(2) Card
Voters status shall remain inactive voter does not return Section 2225(c) notice Section 8(d)(2) card, Section 2225(c) notice Section 8(d)(2) card returned
undeliverable
Voters status shall updated active response Section 2225(c) notice Section 8(d)(2) card, the
voter contacts the county elections official least days prior the
next election before the second general election for federal office after
Section 2225(c) notice Section 8(d)(2) card sent, voter with
inactive status
has not moved different state and offers vote 2IlY election, notifies the county elections official continued residency
Cancelling Voter Registration Record:
Section 2225(c) Notice Section 8(d)(2) Card
The voters status shall updated cancelled the voter fails return Section 2225(c) notice Section 8(d)(2) card
AND does not offer appear vote any election within the next
two federal general election cycles following the mailing that
notice, AND does not notify county elections official continued residency
within California
notification may made directly the voter,
through voter registration application change-of-address
information received from specific transactions the OMV.
5/15/2019
Residency and Address Confirmation Notices
The following slides contain SOS recommended
language for the list maintenance mailings
Residency Confirmation Notices
VNC
Preeleclion Residency Confirmation Postcard
County Voter Information Guide
Consumer Credit Reporting Agency
Address Confirmation Notices section 2225(b) section 2225(c) NVRA Section 8(d)(2) Cards
Residency and Address Confirmation Notice:
Voter Notification Card (VNC) Elec. Code, 2155
Non-forwardable, first-class mail, address correction requested
VOTER NOTIFICATION
You are registered vote. The party preference you chose, any, this card. This
card being sent notification of: Your recently completed affidavit registration.
OR, change your registration because official notice that you have moved.
your residence address has not changed your move temporary, pleose call
write our office immediately.
OR, Your recent registration with change party preference. this change not
correct, please call write our office immediately.
You may vote any lection held more doys otter the date this card.
Your name will appear the roster kept the polls.
Please contact our ffice the information shown the reverse side this card
incorrect.
5/15/2019
LIST MAINTENANCE: VNC
WM: .2.156
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