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Judicial Watch • JW v. Logan settlement NVRA Manual 08948

JW v. Logan settlement NVRA Manual 08948

JW v. Logan settlement NVRA Manual 08948

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Date Created:March 25, 2019

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California National
Voter Registration
Act Manual
MAR 2019
Alex Padilla California Secretary State
Chapter
Executive Summary
The NVRA
The National Voter Registration Act 1993 (NVRA) was designed increase the
number registered voters the United States requiring many government offices offer people the opportunity register vote. The NVRA requires each state
offer voter registration services motor vehicle agency offices and, addition,
designate voter registration agencies:
All offices that provide public assistance;
All offices that provide state-funded programs primarily engaged providing
services persons with disabilities; and
Other state and local agencies.
Beyond expanding opportunities register vote, the NVRA also protects the integrity elections requiring states maintain accurate and current voter registration rolls.
The NVRA specifically prevents states from removing voters from the rolls unless
certain conditions are met and requires states offer fail safe voting registered
voters who have moved within their county. California provisional voting laws meet
NVRA requirements.
The United States Election Assistance Commission (EAC) reports Congress every
two years the impact the NVRA. The EAC gathers data the NVRA from states including questions about NVRA voter registrations and provisional voting its
biennial Election Day Survey all states. California, the Secretary State
responds the EAC survey gathering and compiling data from each the
county elections offices.
Voter Registration the Department Motor Vehicles
Chapter Two this manual covers NVRA voter registration services the Department Motor Vehicles (DMV). Under the NVRA, state motor vehicle departments must offer
voter registration with each new, renewal, change address application for state
driver license identification card (DL/ID). Under the NVRA, DMV change address
requests serve notice change address for voter registration purposes, unless
the voter chooses otherwise. California, under the California Motor Voter program, every eligible applicant who
visits DMV office apply for renew DL/ID change address
automatically registered vote, unless they choose opt out automatic registration.
Additionally, every eligible applicant who receives DL/ID renewal form online
automatically registered vote, unless they choose opt out automatic registration.
Chapter page
During the automatic registration process, the applicant can register for the first time
re-register after change name, address, party preference. This voter registration
information sent electronically the California statewide voter registration database,
which then shares the information with county elections officials who update voter
registration records. Additionally, when voter updates their address with DMV office California, this information also provided the statewide voter registration
database.
Moreover, every person who receives DL/ID renewal form mail also receives
California Voter Registration Application (VRC). The VRC can used register
vote re-register after change name, address, party preference. Lastly, the
DMV continues accept completed VRCs and forwards them the Secretary State the county where the voter lives.
Voter Registration Public Assistance Agencies, Disability Service Agencies,
and Other Voter Registration Agencies California
Chapter Three this manual covers voter registration services public assistance
agencies, disability service agencies, and other agencies designated under the NVRA.
The NVRA requires each state designate voter registration agencies all agencies
and offices that provide public assistance are funded the state primarily serve
people with disabilities.
Designated agencies must provide both NVRA Voter Preference Form, which asks
Would you like register vote? and VRC each person who applies for new
services benefits, requests renewal recertification, identifies change
address. The NVRA requires designated agencies ask the applicant complete the
Voter Preference Form and keep all completed Voter Preference Forms file for
two years. applicant asks for assistance completing VRC, the NVRA requires
designated agencies assist the applicant with filling out the VRC the same manner assists applicants with filling out the agency own forms. Finally, designated
agencies must accept and forward completed VRCs elections officials.
California law goes step further than the NVRA and requires that NVRA agency
allows applicants apply online for services, they must also allow applicant
electronically submit Voter Preference Form and voter registration application. All
NVRA agencies are provided their own unique URL for voter registration purposes.
Registered Voter List Maintenance Requirements
Chapter Four this manual covers the NVRA requirements how states maintain
voter registration rolls. California state election laws meet the NVRA list maintenance
requirements. Both the NVRA and state law provide for the:
confirmation voter registration sent each newly registered voter voter who
updates their voter registration;
Chapter page
removal ineligible and deceased voters from the rolls;
updating voter current registration within California;
cancellation voter registration the: voter confirms change residence outside California; county elections official receives notice from the U.S. postal service that the
voter appears have moved, and the voter both fails respond
address verification postcard and fails vote two subsequent federal
general elections. California, the county elections officials receive notices
such this via messages from the statewide voter registration database. some cases, California law provides more opportunities voters while remaining
consistent with the NVRA. For example, the NVRA requires states accept voter
registrations days prior the election. Because California has 15-day voter
registration deadline, elections officials accept voter registrations until days prior
each election.
Additionally, California offers conditional voter registration (CVR) beginning the close the registration through and including Election Day. Voter registrations received
after the 15-day deadline that are not CVRs, are accepted for the purpose registering
voters for future elections, with the exception registrations from new residents
California and new United States citizens. Under California law, new California
residents can register vote seven days prior election. New United States
citizens are eligible register and vote the time polls close Election Day.
Provisional Voting
Chapter Five this manual covers provisional voting, and encompasses the fail safe
voting requirements under the NVRA. California provisional voting laws meet the NVRA
fail safe voting requirements and the federal Help America Vote Act (HAVA) provisional
voting requirements. California law gives any voter whose registration cannot
confirmed the polling place the right vote using provisional ballot. California law
also allows for conditional voter registration (CVR) and CVR provisional voting
beginning the close registration through and including Election Day county
elections offices and other designated locations. California voters can also check
Voter Status found the Secretary State website https://voterstatus.sos.ca.gov/ see their provisional ballot has been accepted.
Recordkeeping and Reporting
Chapter Six this manual covers state and county recordkeeping and reporting
requirements under the NVRA and HAVA. The EAC reports Congress biennially
the impact the NVRA. gather data for the report, the EAC surveys all states
every other year following the federal general election. The California Secretary
State office responds the EAC survey gathering and compiling data from each
the county elections offices. Counties report aggregate data registration and
voting information, including but not limited to:
Chapter page
total number registered voters (active and inactive);
total number voters the most recent federal election;
registrations type (new, valid, rejected, duplicate, re-registrations);
registrations source (mail, DMV, public assistance agencies, disability service
agencies, armed forces recruitment offices, other NVRA designated agencies,
and other sources);
registration removals;
military and overseas voters and vote-by-mail ballots transmitted and cast;
provisional ballots cast; and
registration confirmation notices mailed, and responses received, under the
NVRA list maintenance requirements.
National Mail Voter Registration Form
The last chapter this manual, Chapter Seven, covers the NVRA requirements
establish the National Mail Voter Registration Form (National Form) and allow people
register vote mail. The NVRA permits states develop their own voter
registration forms but requires states accept and use the National Form. California,
leader mail registration and vote-by-mail voting, had already established mail
registration and vote-by-mail laws before the NVRA. (See Elec. Code, 3000 seq.)
Enforcement the NVRA
The NVRA authorizes the United States Department Justice bring civil action
federal district court against states that not comply with the NVRA. The NVRA also
allows person who believes they suffered harm due state local failure
properly implement the NVRA sue state local agency. most circumstances,
private parties must first notify the chief elections official the state and provide
opportunity for the state correct the violation before filing legal action. individual group who prevails court may awarded reasonable court costs and attorney
fees. Finally, the NVRA establishes criminal penalties for certain intentional acts
regarding registration, voting, violation denial any other right under the NVRA.
Implementation the NVRA California
California embraces the NVRA requirements and goals helping more eligible
citizens register vote and cast ballots Election Day offering automatic voter
registration through the DMV; offering voter registration state and local agencies,
offering vote-by-mail and provisional voting; offering conditional voter registration;
offering online voter registration RegisterToVote.ca.gov; allowing counties conduct
elections pursuant the Voter Choice Act and utilize vote centers; and maintaining
accurate voter rolls.
Chapter page
California laws permitting voter registration mail, vote-by-mail voting, and provisional
voting, well laws setting voter list maintenance standards meet exceed NVRA
requirements. And although the NVRA did not require the adoption state law give effect, more fully discussed Chapter this manual, January 2013, Senate
Bill codified portions the NVRA into state law and placed new requirements
NVRA agencies, county elections officials, and the Secretary State. (See Elec. Code,
2400 seq.)
This manual designed help counties, well state and local agencies
designated voter registration agencies under the NVRA, understand and carry out
their NVRA duties. The Secretary State also offers specific guidance and training for
designated NVRA agencies the Secretary State website
https://www.sos.ca.gov/elections/voter-registration/nvra/training/.
Chapter page
Chapter
Voter Registration Department Motor Vehicles (DMV) released later this year.
Chapter
NVRA Implementation Public Assistance Agencies,
Agencies Serving People with Disabilities, and Other Designated Agencies
Table Contents
II.
III.
IV.
Section the National Voter Registration Act (NVRA) ...
Designated Voter Registration Agencies (VRAs) ......1
Responsibilities Voter Registration Agency Offices ....
Equal Assistance ...
Forwarding the Voter Registration Card and Retaining the Voter
Preference Form
Restrictions Influencing Applicants
Elections Code Division Chapter Senate Bill (SB)
Elections Code Overview
Tracking VRA Voter Registrations .....
VRA Training
Designating VRA Coordinator
Instructions from State Agencies
Voter Registration Services under the NVRA
How the NVRA Works Practice
Voter Preference Form and Voter Registration Card
Obtaining Supplies Voter Registration Cards
Confidentiality ...
Providing NVRA Materials Other Languages ...
Transmittal Deadlines and Late Registrations ...
Chapter page
Transmittal Voter Registration Cards County Elections
Officials
Timely Voter Registrations ...
Resources ........................................12
Chapter page Section the National Voter Registration Act (NVRA) Designated Voter Registration Agencies (VRAs)
The NVRA requires states offer voter registration services all public assistance
and disability service offices. Specifically, Section the NVRA requires states
designate voter registration agencies (VRAs) all offices that provide public
assistance and state-funded programs primarily engaged providing services
persons with disabilities. (52 U.S.C. 20506(a)(2).) Additionally, requires the
designation other state offices VRAs. (52 U.S.C. 20506(a)(3).) The NVRA
also requires states designate Armed Forces recruitment offices and other offices the state VRAs. (52 U.S.C. 20506(c).) California, the following offices are designated VRAs under the NVRA:
Department Motor Vehicles (DMV)
Public Assistance Agencies
Covered California: California Health Benefit Exchange and certified enrollment entities, county
social services offices, certified insurance agents
Department Health Care Services and county social services offices: Medi-Cal Program
Department Public Health (DPH) and community-based agencies under
contract with DPH: Women, Infants, and Children Nutrition Program (WIC)
Department Social Services (DSS) and county social services offices: California Work Opportunity and Responsibility Kids (CalWORKS) CalFresh Program In-Home Supportive Services Program
State-Funded Agencies Primarily Serving Persons with Disabilities
Department Developmental Services (DDS) and community-based agencies
under contract with DDS: Regional Centers
Department Rehabilitation (DOR) and community-based agencies under
contract with DOR: Vocational Rehabilitation Services
Throughout this chapter, Section refers U.S.C. 20506.
Chapter page Independent Living Centers
Department Social Services (DSS) and community-based agencies under
contract with DSS: Office Deaf Access (to provide services the deaf)
Department Social Services (DSS): Office Services the Blind, Assistance Dog Special Allowance Program
University California (UC) Offices for Students with Disabilities
California State University (CSU) Offices for Students with Disabilities
California Community Colleges (CCC) Offices for Students with Disabilities
State and County Mental Health Providers
Armed Forces Recruitment Offices
Other Agencies Designated the State Under NVRA
Franchise Tax Board district offices
California Department Tax and Fee Administration offices Responsibilities Voter Registration Agency Offices minimum, the NVRA requires voter registration agencies (VRAs) provide
voter registration services each time person:
applies for services assistance;
requests renewal recertification;
requests change address.
(52 U.S.C. 20506(a)(6).)
The NVRA requires VRAs provide the following voter registration services
each applicant:
distribute Voter Registration Card (VRC);
distribute Voter Preference Form (Preference Form);
assist each applicant with completing the VRC, unless the applicant refuses
such assistance;
accept and send completed VRC elections officials; and
keep the completed Preference Form file for two years.
(52 U.S.C. 20506(a)(4), (6).)
Chapter page
These voter registration services must provided whether the transaction
conducted person remotely, for example via phone, email, Internet. Equal Assistance
The NVRA requires VRAs assist applicants with filling out the VRC. Section
specifically requires that agencies provide each person the same degree
assistance completing the VRC provided the office completing its own
agency forms, unless the person declines assistance.
(52 U.S.C.
20506(a)(6)(C).)
The applicant has the right complete the VRC without assistance, but equal
assistance also entails reviewing the VRC and Preference Form for completeness,
just the agency would review its own forms for completeness.
When agency provides services person with disability the persons
home, the agency must also provide voter registration services the persons
home. (52 U.S.C. 20506(a)(4)(B).)
Agencies may provide the Secretary State Voter Hotline: (800) 345-VOTE
(8683) (or the other toll-free hotlines that are available languages) for applicants use they need help registering have questions about their voting rights. They
may also direct applicants RegisterToVote.ca.gov, California Online Voter
Registration application that available languages and accessible for
applicants who use screen readers. Forwarding the Voter Registration Card and Retaining the Voter Preference
Form
The NVRA requires VRAs forward completed VRCs elections offices within
days receipt (within days, received within days the voter registration
deadline). (52 U.S.C. 20506(d).) best practice, agencies should forward
VRCs daily basis. VRCs are pre-addressed the county elections office and
contain postage-paid stamp.
The NVRA requires VRAs keep completed Preference Forms file the
agency for two years. Preference Forms can stored central, chronological
file, that the agency can easily determine how many Preference Forms are
received given month, which can help demonstrate NVRA compliance. They
can also kept each client file and maintained either hard copy
electronic format. Restrictions Influencing Applicants
The NVRA places restrictions how VRA staff may interact with applicants when
providing the opportunity register vote. VRA staff must not:
Chapter page
seek influence applicants political party preference;
display any political party preference allegiance;
make any statement applicant take any action the purpose effect which discourage the applicant from registering vote;
make any statement applicant take any action the purpose effect which lead the applicant believe that decision register not
register has any bearing the availability services benefits.
(52 U.S.C. 20506(a)(5).)
II. Elections Code Division Chapter Senate Bill (SB)
Elections Code section 2400 et. seq California NVRA law, which became effective January 2013 (See Senate Bill (SB) (Padilla), Chapter 505, Statutes 2012).
places requirements VRAs, county elections officials, and the Secretary State. Elections Code Overview
Elections Code sections 2406 and 2408 require VRAs the following:
notify the county elections office each office site the county (Elec.
Code, 2406(a)(1));
designate VRA coordinator (Elec. Code, 2406(a)(2));
order VRCs exclusively from the county elections office (Elec. Code,
2406(a)(3));
offer minority language forms required the federal Voting Rights Act
(Elec. Code, 2406(a)(4));
train employees annually (Elec. Code, 2406(a)(5)); and
offer online Voter Preference Form and link California Online Voter
Registration (RegisterToVote.ca.gov) the agency offers enrollment,
renewal, change address transactions online (Elec. Code, 2408(a)).
County elections officials must report the number voter registrations generated each VRA office site the county. (Elec. Code, 2405, 2407.) The
Secretary State has developed reporting template for the county elections
offices. The county elections office reporting template contains list the known
VRA offices and sites each county. County elections officials must maintain
up-to-date list the VRA offices and sites the county and add new offices and
sites the list appropriate.
The offices for students with disabilities the public education institutions and the office Services the Blind, Assistance Dog Special Allowance Program order state VRCs directly from the Secretary State office, they serve students and clients from multiple counties across the State.
Chapter page
The Secretary State must prepare training materials, post county NVRA reports the Secretary State NVRA website, and coordinate NVRA compliance
throughout the state. (Elec. Code, 2404, 2407.)
Additionally, the Secretary State will report the number voter registrations
generated from VRAs unique URLs, well from the offices for students with
disabilities the University California, California State University, and California
Community Colleges (collectively referred public education institutions and
the office Services the Blind, Assistance Dog Special Allowance Program,
those VRAs order state VRCs directly from the Secretary State office. Tracking VRA Voter Registrations order properly track VRA voter registrations, VRAs must order all supplies
blank VRCs from county elections officials, and county elections officials must
record the serial numbers the VRCs supplied each VRA office site. (Elec.
Code, 2405, 2406.) VRAs with multiple offices sites county must
coordinate distribution the VRCs with county elections officials ensure proper
tracking. (Elec. Code, 2405, 2406.)
The exceptions this requirement are those specified VRAs, offices for students
with disabilities the public education institutions and office Services the
Blind, Assistance Dog Special Allowance Program, whose clients not necessarily
live one county; those VRAs order state VRCs directly from the Secretary
State office. The Secretary State records the serial numbers from those state
VRCs and tracks those registrations. Additionally, the Secretary State will report
the number voter registrations generated from VRA unique URLs. VRA Training
VRAs must train employees annually NVRA requirements and how
assist applicants with voter registration. (Elec. Code, 2403.) County elections
officials must assist with training, requested VRA. (Elec. Code, 2405.) The
Secretary State has created specific NVRA/SB training for county elections
officials, VRA coordinators, and VRA staff. The training materials are available
the Secretary State NVRA website: www.sos.ca.gov/elections/nvra/training/.
(See Elec. Code, 2404(a)(2).) order ensure uniform compliance, VRAs should develop scripts for their staff
use when providing voter registration services under the NVRA. Designating VRA Coordinator
VRAs must appoint one staff person each agency office charge NVRA
compliance, including arranging staff training, ordering supplies VRCs from the
county elections office (or for those identified VRAs-from the Secretary State
Chapter page
office), and ensuring VRCs are submitted timely manner the county elections
office (or the Secretary State office state VRC). (Elec. Code,
2406(a)(2).) Instructions from State Agencies
Since the passage 35, many California VRAs have issued some form
guidance their local agencies/offices with respect NVRA and the California
Elections Code requirements and the implementation those requirements. These
guidance letters are available the Secretary State website:
www.sos.ca.gov/elections/voter-registration/nvra/voter-registration-agencies/nvraagency-guidance-letters/.
III. Voter Registration Services under the NVRA How the NVRA Works Practice
Below are examples how NVRA compliance can accomplished when
conducting NVRA-covered transactions various settings: person, mail, over
the phone, via email the Internet. Agencies have flexibility determining the
best methods use ensure NVRA compliance each setting. Therefore, the
following descriptions, the term must indicates specific practice mandated
under the NVRA, while the term should indicates recommended practice that
can help ensure compliance but which not expressly mandated under the NVRA.
The United States Department Justice (US DOJ) has published guidance
complying with the NVRA that contains number the practices described below.
For more information, please visit the DOJ Civil Rights Division Voting Section
website directly at: www.justice.gov/crt/national-voter-registration-act-1993-nvra
In-Person/Mail Transactions: Voter registration agencies must include VRC and
Voter Preference Form the agency standard packet application materials
handed mailed applicants who request services benefits, renewal,
recertification, change name address. the applicant returns the mailed
packet without the VRC Voter Preference Form, the agency should follow with
the applicant once attempt gather the missing form(s).
Agencies must offer voter registration services the person who filling out the
agency forms. This includes parent guardian completing forms for
child. Agencies must provide assistance with completing the VRC and the
Preference Form the extent provided with respect every other service
application for benefits.
Phone Transactions: Voter registration agency staff must ask applicants who apply
for services benefits, renewal, recertification, change address phone:
Chapter page you are not registered vote where you live now, would you like register
today?
Agency staff must note the applicant response the Preference Form and the
applicant says yes the agency must provide the applicant opportunity
register vote sending VRC the applicant mail.
Email and Internet Transactions: Under the California Elections Code VRAs that
offer the opportunity apply online for service, assistance, submit
recertification, renewal, change address form online must allow the applicant electronically submit Preference Form and connect the applicant the
Secretary State online voter registration form (RegisterToVote.ca.gov).
Agencies must record the applicant electronic Voter Preference Form decision.
Agencies must send applicants Preference Form and VRC the applicant does
not answer the electronic Preference Form.
Agencies that connect applicants the online voter registration form must
coordinate with the Secretary State establish electronic tracking the number applicants who use this form register vote. addition, VRAs should include link the agency main webpage the Secretary State online voter
registration form: RegisterToVote.ca.gov/
Voter Registration Public Counters: addition offering voter registration during
NVRA-covered transactions, best practice for VRAs offer applicants
others opportunity register vote public areas and waiting rooms
keeping supply VRCs public counters and displaying voter information.
VRC supplies must obtained from the county elections office where the agency located. However, the offices for students with disabilities the public education
institutions and the office Services the Blind, Assistance Dog Special
Allowance Program obtain their VRCs directly from the Secretary State.
obtain voter educational materials, such posters, DVDs, and brochures, please
call the Secretary State NVRA Office (916) 657-2166 email
nvra@sos.ca.gov.
Technology Upgrades: When upgrading technology related the application,
renewal recertification, change address process, VRAs must ensure that
voter registration services, required the NVRA, are integrated. (Elec. Code,
2408.)
For example, the agency offers online enrollment services benefits, the
website enrollment interview should include electronic Preference Form and
link
the Secretary
State online
voter registration form
(RegisterToVote.ca.gov/), where the applicant can register vote online.
Chapter page Voter Preference Form and Voter Registration Card
The NVRA requires VRAs give applicants for services assistance both Voter
Preference Form (Preference Form) and VRC.
Preference Form
The Preference Form must contain certain statutory language, specified
Section the NVRA. The Secretary State has developed uniform
Preference Form for California VRAs use. Preference Form attached
Appendix A.) VRA chooses create its own Preference Form, the form must include the
following NVRA required language:
the question: you are not registered vote where you live now, would you
like apply register vote here today? the agency provides public assistance, the statement: Applying register declining register vote will not affect the amount assistance you will provided this agency.
boxes for the applicant check indicate whether the applicant would like register vote decline register vote, together with the statement
(in close proximity the boxes and prominent type), YOU NOT
CHECK BOX, YOU WILL CONSIDERED HAVE DECIDED NOT REGISTER VOTE THIS TIME. You may take the attached voter
registration form register your convenience.
the statement: you would like help filling out the voter registration form, will help you. The decision whether seek accept help yours. You
may fill out the voter registration form private. and
the statement, you believe that someone has interfered with your right
register decline register vote, your right privacy deciding
whether register applying register vote, your right choose
your own political party preference other political preference, you may file complaint with _____________. (The blank should filled with the name,
address, telephone number, and website Secretary State.) noted above, both the Preference Form and the VRC must provided each
applicant along with the agency own forms routinely distributed applicants
during intake, renewal, recertification, and change address procedures. (Elec.
Code, 2401(a); U.S.C. 20506(a)(6)(B).)
Completing the Preference Form
For in-person transactions, the voter registration agency should ask the applicant
complete the Preference Form and VRC.
Chapter page
For mail transactions, applicant does not complete and return Preference
Form, agency staff should attempt follow once with the applicant find out
whether the applicant would like register vote needs assistance.
For phone transactions, agency staff should record the applicant preference.
Agencies are not required complete Preference Forms behalf applicants
who choose not return the Preference Form transaction. such instances,
after following with the person, agencies may include blank Preference Form
with the applicant name their records and write response the form.
Voter Registration Card (VRC)
The NVRA requires all states accept the National Mail Voter Registration Form,
but allows each state develop its own voter registration form, long
equivalent the federal form. (Image the Voter Registration Card attached
Appendix B.) California, the Secretary State prints and supplies VRCs county elections
officials. (Elec. Code, 2161.) turn, county elections officials distribute supplies VRCs VRAs within the county. (Elec. Code, 2405(b)(1).)
County elections officials record the serial number ranges VRCs distributed
voter registration agencies order able track the number completed
VRCs returned and attribute new registration data the voter registration agency
office site that distributed the form. (Elec. Code, 2405(b)(2).) The Secretary
State records the serial number ranges VRCs distributed the offices for
students with disabilities the public education institutions and the office
Services the Blind, Assistance Dog Special Allowance Program.
VRAs must distribute the VRC rather than the National Mail Voter Registration Form order ensure county elections officials can properly track and report the
number registrations each VRA generates. Obtaining Supplies Voter Registration Cards
The Secretary State prints county-specific postage-paid VRCs, which include the
address the county elections office, for each California counties. (Elec.
Code, 2161.)
Public assistance service agencies, disability service agencies, and other VRAs
must obtain supplies VRCs from the county elections office the county where
the agency office located. The only exception for the offices for students with
disabilities the public education institutions and the office Services the Blind,
Assistance Dog Special Allowance Program, which have been directed order
state VRCs from the Secretary State office. This will ensure proper tracking
Chapter page
and reporting completed registrations and help attribute new registrations the
correct VRA. noted above, while the National Voter Registration Form valid and accepted
California, VRAs should obtain and distribute supplies the state VRC from their
county elections office (or from the Secretary State for those previously identified
VRAs). The national form contains serial number and gives county elections
officials method tracking whether new registration came from VRA.
Using the California VRC helps ensure: completed VRCs will returned the
county elections office where the voter lives, because the VRC self-addressed
and postage paid; and the county elections office can properly track and report
the number voter registrations coming from local VRA offices.
The Secretary State, the United States Election Assistance Commission, and the
United States Department Justice review reports the number voter
registrations coming from VRAs order determine whether agencies are
providing the opportunity register vote compliance with the NVRA.
ensure VRAs are recognized for their compliance with the NVRA, all supplies
VRCs must obtained from the county elections office which the agency
located (or from the Secretary State for those previously identified VRAs).
Another way tracking voter registration generated from NVRA agencies way unique URLs. All California VRAs are provided unique URL that can posted their agencies websites directing visitors their sites the California online
voter registration application RegisterToVote.ca.gov. The Secretary State
office tracks registrations identified with the unique URLs and credits the
appropriate VRA. Confidentiality
The NVRA requires voter decision register decline register vote
kept confidential, except for voter registration purposes. The NVRA also requires
the location (e.g., public assistance agency) where applicant registers kept
confidential. One the primary goals the NVRA confidentiality provisions
protect the privacy applicants who receive public assistance disability services. California, VRAs and county elections offices must keep information regarding
applicant choice register decline register, including Preference Forms,
well the identity the agency through which particular voter registered
confidential. order protect privacy and accurately report voter registration VRAs,
county elections officials should distribute VRCs assigning specific blocks
VRC affidavit numbers the VRAs and tracking those affidavit numbers
completed VRCs are returned elections offices.
Chapter page Providing NVRA Materials Other Languages
Section 203 the Voting Rights Act 1965 (VRA) requires that, covered
jurisdictions, all election information available English made available
certain minority languages. Covered jurisdictions are determined the Census
Bureau based upon formula the VRA. Under the most recent United States
Census Bureau determination, the state California covered for Spanish
language assistance. Additionally, nine counties are covered for one more Asian
languages. The NVRA requires that voter registration agencies counties covered Section 203 the VRA provide election materials covered languages.
Agencies with offices counties covered Section 203 the VRA should contact
their county elections offices for materials, including VRCs covered languages.
County elections offices have supplies VRCs every language required the
federal Voting Rights Act that county.
The Preference Form available languages: English, Spanish, Chinese,
Hindi, Japanese, Khmer, Korean, Tagalog, Thai, and Vietnamese. All versions
the Preference Form may downloaded and printed from the Secretary State
NVRA
website:
sos.ca.gov/elections/voter-registration/nvra/training/voterpreference-forms/
IV. Transmittal Deadlines and Late Registrations Transmittal Voter Registration Cards County Elections Officials
The NVRA requires that VRA offices and sites transmit completed VRCs the
county elections office within days. VRA receives completed VRC within
five days the voter registration deadline (the 15th day prior election), the
agency must transmit the VRC the county elections office within five days.
However, recommended best practice that VRAs transmit VRCs
elections officials daily. order meet these transmittal deadlines, each VRA office must establish
procedures for ensuring timely transmittal accepted forms the appropriate local
elections official. These procedures should developed consultation with the
local elections official whom the forms will transmitted.
Best Practice Daily transmittal completed VRCs
Since the California VRC self-addressed and postage-paid form, VRAs should
make part their daily routine place completed VRCs the mail. the agency located the same facility the county elections office, the agency may hand
deliver use inter-office mail daily basis transmit completed VRCs the
county elections office.
Chapter page Timely Voter Registrations
The voter registration deadline California the 15th day prior each election.
Under the NVRA, person completes and submits VRC VRA before
the voter registration deadline, the registration timely. (See Chapter Voter List
Maintenance, Section II, Receipt Voter Registration Cards.)
VRAs should make every effort transmit completed registration forms from their
offices and sites daily order minimize the number registrations that arrive
the elections office after the deadline register.
County elections officials should notify VRA offices upcoming election dates and
voter registration deadlines and should remind VRAs the need transmit VRCs daily basis. This will help minimize the number provisional ballots used
given election. Resources
Secretary State NVRA Coordinator
Phone: (916) 657-2166
Fax: (916) 653-3214
Email: nvra@sos.ca.gov
Secretary State NVRA Website
sos.ca.gov/elections/voter-registration/nvra/
Training Information and Resources for NVRA Agencies
sos.ca.gov/elections/voter-registration/nvra/training/
Voter Hotlines
(800) 345-VOTE (8683) English
(800) 232-VOTA (8682) Espa Spanish
(800) 339-2857 Chinese
(888) 345-2692 Hindi
(800) 339-2865 Japanese
(888) 345-4917 Khmer
(866) 575-1558 Korean
(800) 339-2957 Tagalog
(855) 345-3933 /Thai
Chapter page
(800) 339-8163 Vietnamese
(800) 833-8683 TTY/TDD
County Elections Offices
www.sos.ca.gov/elections/voting-resources/county-elections-offices/
U.S. Department Justice Civil Rights Division Voting Section
justice.gov/crt/about/vot/nvra/activ_nvra.php
Chapter page
Chapter
Voter Registration Applications and Voter List Maintenance
Table Contents
Overview
II.
Acceptance Valid Voter Registration Application
III.
Notification Disposition Voter Registration Application:
Voter Notification Card
IV.
Application Accepted
Application Rejected Request Cure Defect
Residency Confirmation Procedures and Mailings
Voter Notification Card (VNC)
Preelection Residency Confirmation Postcard
National Change Address System (NCOA) Data ... ...
County Voter Information Guide
Consumer Credit Reporting Agency
Alternative Residency Confirmation (ARC) Postcard
Address Confirmation Notices; Updating, Inactivating, and Cancelling Voter
Registration Records ...
Address Confirmation Notices Sent for In-State Moves
Address Confirmation Notices Sent for Out-of-State Moves
Address Confirmation Notices Sent Forwarding Address
Updating Inactivating Registrations Based Responses Address
Confirmation Notices
Chapter page
Elections Code Section 2225(b)
Elections Code Section 2225(c) Section 8(d)(2) the NVRA..
Cancelling Registrations After Two General Federal Elections
Chapter page Overview
Promoting the exercise the fundamental right vote and facilitating voter
participation elections the heart the NVRA. (52 U.S.C. 20501.) Exemplifying
these principles, the purposes the NVRA are fourfold: (1) establish procedures
that will increase the number eligible citizens who register vote elections for
Federal office; (2) make possible for Federal, State, and local governments
implement this chapter manner that enhances the participation eligible citizens
voters elections for Federal office; (3) protect the integrity the electoral process;
and (4) ensure that accurate and current voter registration rolls are maintained.
Section the NVRA requires that any list maintenance program aimed ensuring
the integrity voter registration rolls conforms certain basic requirements, and
uniform, nondiscriminatory and compliance with the Voting Rights Act 1965. (52
U.S.C.
20507.) Section also establishes specific requirements concerning
(1) voter registration processing; (2) notices voters regarding the disposition voter
registration applications; (3) maintenance general program that makes
reasonable effort remove the names ineligible voters from the lists eligible
voters reason death change the residence the registrant. (52 U.S.C.
20507.) And, Section 8(d) provides that voters shall not removed from the official
list eligible voters the ground that the registrant has changed residence unless (1)
the registrant confirms writing change residence outside the registrar
jurisdiction, (2) the registrant has failed respond address confirmation notice the form specified Section 8(d)(2), and has not offered appeared vote any
election within the next two federal general election cycles following the date the
address confirmation notice.
California law imposes its own requirements regarding notifications persons who
register vote and list maintenance activities. The following sections describe these
state law requirements and their relationship the requirements under Section the
NVRA.
II. Acceptance Valid Voter Registration Application
The NVRA specifies the time period for accepting valid voter registration applications
(also known the paper form voter registration cards (VRCs)), and for determining
eligibility for upcoming election. The NVRA requires states accept valid voter
registration applications submitted any NVRA voter registration agency the state
voter registration deadline, which California days before each election. (Elec.
Code, 2102; U.S.C. 20507(a)(1).)
Throughout this chapter, Section refers U.S.C. 20507. California, conditional voter registration (CVR) and CVR provisional voting available following the
15-day close registration through and including Election Day. CVR and CVR provisional voting are
offered all permanent offices the county elections official, all vote centers, and designated satellite
offices, which can include polling places compliance with Section 20023(d) Title the California
Code Regulations. (Elec. Code, 2170; Cal. Code Regs., tit. 20021.)
Chapter page
Under the NVRA, voter registration application must accepted timely for
upcoming election received one the following ways: elections official mail, and was:
Postmarked before the voter registration deadline the Department Motor Vehicles (DMV), and was:
Submitted DMV before the voter registration deadline another NVRA voter registration agency, and was:
Accepted the agency before the voter registration deadline elections official, and was:
Received the appropriate elections official before the voter
registration deadline
(52 U.S.C. 20507(a)(1)(A)-(D).)
California law generally mirrors the NVRA with respect the time periods for
determining eligibility. Under California law, voter registration deadline days
prior the election. (Elec. Code, 2102 (a)(1)-(4), 2114, 2119(d)(1)-(4).) California
law also provides for registration over the internet through the California Online Voter
Registration Application, which must submitted before the 15-day voter
registration deadline. (Elec. Code, 2196.) The Secretary State has issued
guidance document, Updating Voter Registration Dates, for county elections officials use when adding updating voter registration dates. (See guidance document,
Updating Voter Registration Dates, attached Appendix C.) This guidance
document addresses the applicable registration date for voter registration applications
submitted and/or processed NVRA registration agency.
The DMV and other agencies designated NVRA voter registration agencies must
transmit completed paper VRCs elections officials within days acceptance and
within five days, accepted within five days the voter registration deadline. (52
U.S.C. 20504(e), 20506(d).) best practice, the Secretary State recommends
daily transmittal paper VRCs elections officials minimize the potential for delay
and ensure that eligible voters can vote upcoming federal, state, and local
election.
County elections officials must process voter registration applications immediately.
(Cal. Code Regs., tit. 20108.40.) While delays may occur the transmittal voter
registration applications from the DMV another NVRA voter registration agency,
elections offices must nevertheless process timely, completed applications that are:
(1) accepted the DMV another NVRA voter registration agency before the
voter registration deadline, and (2) received the elections official prior the
Chapter page
certification the election.
20108.18(b)(3).)
(Elec. Code, 2102(a)(2); Cal. Code Regs., tit.
III. Notification Disposition Voter Registration Application: Voter Notification
Card
Section the NVRA requires that elections officials notify each voter registration
applicant the disposition his her voter registration application, for instance,
whether the application accepted rejected, whether additional information
needed. (52 U.S.C. 20507(a)(2).)
While the NVRA silent with respect particular method for notifying applicant
about the disposition his her application, state law provides for the following
methods and requirements. Application Accepted completed voter registration application must contain the following statutorily
required information: facts establishing the applicant elector, the
applicant name, place residence, mailing address different than the place residence, date birth, country birth, driver license (or state identification
card) number last four digits social security number, and that the applicant not state federal prison for felony conviction. (Elec. Code, 2150(a).)
The application must also certify the truthfulness and correctness the
contents and signed under penalty perjury. (Elec. Code, 2150(b).) California, when voter registration application processed and the
applicant eligibility verified, the application accepted and the applicant
becomes registered voter, reregistration, the voter existing
registration record updated. (Elec. Code, 2102, 2115, 2119, 2155, 2170.)
Once application accepted registration updated, the county elections
official must provide notification the voter mailing non-forwardable Voter
Notification Card (VNC). (Elec. Code, 2155.) California law allows the county
elections official notify applicants properly executed affidavits registration text message email that their voter registration information has been
received and that they will receive VNC. (Elec. Code, 2155.4.)
Elections Code section 2155 provides that the voter notification shall
substantially the following form:
VOTER NOTIFICATION
Pursuant California law, county elections officials also mail VNC upon receipt address
correction notice letter responding mailing under Elections Code sections 2119, 2155, 2220
through 2226, the NVRA. (Elec. Code, 2155, 2155.3.)
Chapter page
You are registered vote. The party preference you chose, any, this card. This card being sent notification of: Your recently completed affidavit registration.
OR, change your registration because official notice that
you have moved. your residence address has not changed
your move temporary, please call write our office
immediately.
OR, Your recent registration with change party preference. this
change not correct, please call write our office immediately.
You may vote any election held more days after the date this card.
Your name will appear the roster kept the polls.
Please contact our office the information shown the reverse
side this card incorrect.
(This language also found Appendix Recommended Language for List
Maintenance Mailings; diagram related this and other mailings attached
Appendix E.) The VNC satisfies the NVRA requirement notify each voter
registration applicant the disposition his her registration application. (52
U.S.C. 20507(a)(2).) Application Rejected Request Cure Defect county elections official may reject application (1) the applicant does not
meet the qualifications for registering vote; (2) the application missing
required information, and the missing information does not have applicable
rebuttable presumption and the elections official cannot obtain the information
from the applicant. (Elec. Code, 2150, 2153, 2154.)
When required information missing from the voter registration application,
county elections offices must attempt contact the applicant. (Elec. Code,
2150, 2153.) For example, applicant has not properly attested U.S.
citizenship and left the related check box the application blank, the county
elections offices must attempt contact the applicant seek this information.
(See Elec. Code, 2111, 2112, 2150(a)(1), 2153; U.S.C. 21083(b)(4).)
Chapter page
Generally, required information missing, but the mailing address legible,
the county elections official must send the applicant new VRC document
requesting the missing information. With respect the effective date the
affidavit, the following guidance has been provided: upon initial submission, signature missing:
after the applicant returns the VRC document with the signature, the
voter registration application must processed, and the voter registered
with effective date the date the unsigned affidavit was initially
received. upon initial submission other information, such date birth, name,
citizenship affirmation missing, the applicant used Box
business address residence address, the stated address
nonexistent:
after the applicant returns the VRC document providing the missing
information, the voter registration application must processed, and the
voter registered with effective date the date the affidavit completed the missing information received.
(See Appendix Updating Voter Registration Dates for further information and
exceptions.) response received from the applicant, then the applicant
shall not registered. (Elec. Code, 2153.)
However, the voter registration application executed under penalty perjury,
and the missing information falls within rebuttable presumption category, then
the application cannot rejected, and the county elections official not
required contact the applicant for this information. (Elec. Code, 2154.) The
following are rebuttable presumptions set forth California law: middle name initial provided the presumption that none exists. party preference provided the presumption that the applicant
declined disclose party preference. execution date provided the presumption that the application
was executed before the 15-day close registration, provided that
Updates voter registration record through California Department Motor Vehicles (DMV)-based
voter registration transaction are handled differently: when applicant updates his her voter
registration record, but does not indicate party preference, and preference had previously been
chosen, the party preference reverts the most recent party preference. (See Chapter Voter
Registration Department Motor Vehicles (DMV), which will released later date.)
Chapter page
the county elections official either: (1) received the application before
the 15-day close; (2) received mail the application and
postmarked before the 15-day close. state birth within the United States provided, but instead U.S.A.,
United States, other indication the United States provided the
presumption that the applicant was born state territory the
United
States. The affiant failure furnish his her place birth shall not
preclude his her affidavit registration from being deemed complete.
(Elec. Code, 2154(a)-(d).) the application rejected for other reasons, the county elections officials must
notify the applicant the reason for rejection. (Elec. Code, 2153; U.S.C.
20507(a)(2).)
IV. Residency Confirmation Procedures and Mailings
Section requires that the state conduct general program that makes reasonable
effort remove the names ineligible voters from the official lists eligible voters
reason death change address. (52 U.S.C. 20507(a).) The NVRA does not
mandate any particular method identifying ineligible voters. State law, however,
provides several methods for elections officials confirm registrants addresses
compliance with NVRA requirements, described below.
Some these methods confirm addresses may result elections officials placing
voter registration inactive status, described below. Under California law, voters
with inactive status are not mailed election materials, and they are not taken into
consideration determining the number signatures required for qualification
candidates ballot measures, precinct size, other election administration processes.
(Elec. Code, 2226(a)(2).) the Secretary State recommendation that list
inactive voters, addition the required list active voters, provided each
polling place the county. (Elec. Code, 349.5, 359, 359.2, 2183, 2191, 2226(c).)
the county elections official provides list inactive voters the polling place and
inactive voter offers/appears vote and the list, the voter shall provided
nonprovisional ballot vote. the county elections official does not provide list
inactive voters the polling place list provided, but the inactive voter not
the list and the inactive voter offers/appears vote, the voter shall provided
opportunity vote provisionally. (Elec. Code, 14310.) addition the residency confirmation procedures provided Elections Code sections 2220-2226 and
set forth this Section, the Secretary State receives and sends county elections officials changeof-address information from specific transactions the DMV. (See Chapter Voter Registration
Department Motor Vehicles (DMV), which will released later date.)
Chapter page Voter Notification Card (VNC) described Section III above, Notification Disposition Voter
Registration Application: Voter Notification Card, California law requires Voter
Notification Card (VNC) sent each voter registration applicant who
submits properly executed and complete voter registration application. (Elec.
Code, 2155, 2155.3.) Additionally, county elections officials must also send
VNCs upon the receipt address correction notice letter responding
mailing under Elections Code section 2119, Article (commencing with Section
2220), the NVRA. (Elec. Code, 2155.)
The purpose the VNC two-fold: (a) notify the applicant that she
registered vote, and (b) confirm the voter address and voter preference
information. (Elec. Code, 2155.) The voter notification shall state the party
preference for which the voter has registered the following format: Party:
(Name political party).
VNC cards are non-forwardable, first-class mail sent the residence address
listed the voter registration application, unless separate mailing address
has been provided. The post office provides updated information the VNC
cannot delivered addressed, but does not forward the addressee. voter voter registration will remain active even the voter does not respond VNC. voter replies VNC with address change within his her county, the
county elections official shall update the voter registration record and send
VNC the new address. the voter replies with address change another
county, the county elections official the former county shall update the voter
registration record and then alert the county elections official associated with the
new address through use the statewide voter registration system (in the
statewide voter registration system this known the push voter function);
the county elections official associated with the voter new address shall send
new VNC the new address. (Elec. Code, 2119, 2120, 2155, 2226(a)(1);
U.S.C. 20507(d)(3), (f); see also Section Address Confirmation Notices;
Updating, Inactivating, and Cancelling Voter Registration Records. VNC returned the post office, will treated notice change
address and subsequently, forwardable address confirmation mailing will
sent the voter.
This includes voter registration applications and change-of-address information received from specific
transactions the DMV. (See Chapter Voter Registration Department Motor Vehicles (DMV),
which will released later date.)
Chapter page the address change address the same county, the county
elections official shall update the voter registration record and send
address confirmation mailing that complies with Elections Code section
2225(b) the new address. the address change another county, the county elections official the
former county shall update the voter registration record and then alert the
county elections official associated with the new address through use the
statewide voter registration system (in the statewide voter registration system
this known the push voter function); the county elections official
associated with the voter new address shall send address confirmation
mailing that complies with Elections Code section 2225(b) the new
address. the address change another state, there forwarding address, the person who received the VNC indicates that the voter not that
address, the county elections official shall update the voter registration
record inactive and send confirmation mailing that complies with Section
8(d)(2) Elections Code section 2225(c).
(See Elec. Code, 2225, 2226; U.S.C. 20507(c)(1)(B), (d)(2); see also
Section Address Confirmation Notices; Updating, Inactivating, and Cancelling
Voter Registration Records diagram related this and other mailings
attached Appendix E.) Preelection Residency Confirmation Postcard
California law also requires county elections officials conduct residency
confirmation procedure least days before the direct primary election. (Elec.
Code, 2220(a).) This confirmation initiated mailing non-forwardable
postcard, sent Address Correction Requested, Return Postage Guaranteed,
each registered voter the county prior direct primary election. The
postcard must substantially the following form: are requesting your assistance correcting the addresses
voters who have moved and have not reregistered. you still live the address noted this postcard, your voter
registration will remain effect and you may disregard this notice. the person named this postcard not this address, please
return this postcard your mail carrier.
(Elec. Code, 2220(a).) (This language also found Appendix
Recommended Language for List Maintenance Mailings; diagram related
this and other mailings attached Appendix E.) The county elections official
Chapter page not required mail preelection residency confirmation postcard any voter
who has voted election the last six (6) months any person who will
not years age before the direct primary election. (Elec. Code,
2220(b).) voter voter registration will remain active even the voter does not respond preelection residency confirmation postcard. voter replies preelection residency confirmation postcard with address
change within their county, the county elections official shall update the voter
registration record and send VNC the new address. the voter replies
preelection residency confirmation postcard with address change another
county, the county elections official the former county shall update the voter
registration record and then alert the county elections official associated with the
new address through use the statewide voter registration system (in the
statewide voter registration system this known the push voter function);
the county elections official associated with the voter new address shall send
VNC the new address. (Elec. Code, 2119, 2120, 2155, 2226(a)(1);
U.S.C.
20507(d)(3), (f); see also Section Address Confirmation
Notices; Updating, Inactivating, and Cancelling Voter Registration Records. preelection residency confirmation postcard returned the post office,
will treated notice change address and subsequently, forwardable
address confirmation mailing shall sent the voter, specified Elections
Code section 2221(a). the address change address the same county, the county
elections official shall update the voter registration record and send
address confirmation mailing that complies with Elections Code section
2225(b) the new address. the address change another county, the county elections official the
former county shall update the voter registration record and then alert the
county elections official associated with the new address through use the
statewide voter registration system (in the statewide voter registration system
this known the push voter function); the county elections official
associated with the voter new address shall send address confirmation
mailing that complies with Elections Code section 2225(b) the new
address. the address change another state, there forwarding address, returned the post office undeliverable, the person who received
the preelection residency confirmation postcard indicates that the voter not that address, the county elections official shall update the voter
registration record inactive and send confirmation mailing that complies
with Section 8(d)(2) Elections Code section 2225(c).
Chapter page
(See Elec. Code, 2221(a), 2225, 2226 U.S.C. 20507(c)(1)(B), (d)(2);
see also Section Address Confirmation Notices; Updating, Inactivating, and
Cancelling Voter Registration Records. alternative the preelection residency confirmation postcard, county
elections officials may use any the following methods: National Change Address System (NCOA) Data California, the Secretary State obtains National Change Address
System (NCOA) data from the California Employment Development
Department and forwards the information the county elections officials
through the statewide voter registration system. (Elec. Code, 2222;
U.S.C. 20507(c)(1)(A).) the NCOA data indicates change address, shall treated
notice change residence and subsequently, forwardable address
confirmation mailing shall sent the voter. the address change address the same county, the county
elections official shall update the voter registration record and send address confirmation mailing that complies with Elections Code
section 2225(b) the new address. the address change another county, the county elections official the former county shall update the voter registration record and
then alert the county elections official associated with the new address
through use the statewide voter registration system (in the statewide
voter registration system this known the push voter function);
the county elections official associated with the voter new address
shall send address confirmation mailing that complies with Elections
Code section 2225(b) the new address. the address change another state there forwarding
address, the county elections official shall update the voter
registration record inactive and send confirmation mailing that
complies with Section 8(d)(2) Elections Code section 2225(c). described below Section Address Confirmation Notices; Updating, Inactivating, and Cancelling
Voter Registration Records, although Elections Code section 2226(a)(2) provides that county elections
officials may place voter inactive status based the return certain mailings undeliverable,
the Secretary State recommends that county elections officials place all such voters inactive status.
This will help maintain uniform practices across the state and facilitate compliance with federal
requirements for cancelling voter registrations, certain circumstances.
Chapter page
(See Elec. Code, 2225, 2226; U.S.C. 20507(c)(1)(B), (d)(2);
see also Section Address Confirmation Notices; Updating,
Inactivating, and Cancelling Voter Registration Records. County Voter Information Guide
County elections officials may include the return address the county
elections official office the outside portion the county voter
information guide envelope mailed the voter for election
conducted within the last six (6) months preceding the start the
confirmation process, along with the following statement:
Address Correction Requested and Notice: the person named the county voter information guide not the address, please help keep the voter rolls current and save
taxpayer dollars returning this county voter information guide your mail carrier.
(Elec. Code, 2223; this language also found Appendix
Recommended Language for List Maintenance Mailings; diagram
related this and other mailings attached Appendix E.) the results these efforts indicate change address from physical
mail back Address Change Service (ACS) electronic file, will
treated notice change address and subsequently, forwardable
address confirmation mailing will sent the voter. the address change address the same county, the county
elections official shall update the voter registration record and send address confirmation mailing that complies with Elections Code
section 2225(b) the new address. the address change another county, the county elections official the former county shall update the voter registration record and
then alert the county elections official associated with the new address
through use the statewide voter registration system (in the statewide
voter registration system this known the push voter function);
the county elections official associated with the voter new address
shall send address confirmation mailing that complies with Elections
Code section 2225(b) the new address. the address change another state, there forwarding
address, this mailing returned the post office undeliverable, the ACS file indicates that the mailing undeliverable, the county
Chapter page
elections official shall update the voter registration record inactive
and send confirmation mailing that complies with Section 8(d)(2)
Elections Code section 2225(c).
(See Elec. Code, 2225, 2226 U.S.C. 20507(c)(1)(B), (d)(2); see
also Section Address Confirmation Notices; Updating, Inactivating, and
Cancelling Voter Registration Records. Consumer Credit Reporting Agency
County elections officials may contract with consumer credit reporting
agency its licensees obtain use change-of-address data. (Elec.
Code, 2227.) the results these efforts indicate change address,
the county elections official shall send forwardable notice, including
postage-paid and preaddressed return form, which may the form
postcard, the registered voter enable the voter verify correct
address information. The forwardable notice shall substantially the
following form: have received notification that you have moved new
residence address ____ County. You will remain registered
vote your old address unless you notify our office that the
address which this card was mailed change your
permanent residence. Please notify our office writing
returning the attached postage-paid postcard. this not
permanent residence, and you not wish change your
address for voting purposes, please disregard this notice.
(This language also found Appendix Recommended Language for
List Maintenance Mailings; diagram related this and other mailings
attached Appendix E.) The results this mailing can only used
update voter record confirm their address. voter registration
record cannot changed inactive status cancelled for failure
respond this postcard the postcard returned undeliverable.
(Elec. Code, 2227(f).) initiate the inactivation cancellation
process, different residency confirmation procedure must used.
(See, e.g., Elec. Code, 2220-2226.) Alternative Residency Confirmation (ARC) Postcard described below Section Address Confirmation Notices; Updating, Inactivating, and Cancelling
Voter Registration Records, although Elections Code section 2226(a)(2) provides that county elections
officials may place voter inactive status based the return certain mailings undeliverable,
the Secretary State recommends that county elections officials place all such voters inactive status.
This will help maintain uniform practices across the state and facilitate compliance with federal
requirements for cancelling voter registrations, certain circumstances.
Chapter page
California county elections officials have the option sending alternative
residency confirmation (ARC) postcard. (Elec. Code, 2224.) These ARC
postcards may sent voter has not voted election within the preceding
four (4) years, and the voter residence address, name, party preference has
not been updated during that time. This ARC postcard may sent subsequent NCOA county voter information guide returns but shall not used the
residency confirmation process conducted under Elections Code section 2220.
(Elec. Code, 2224(a).)
Since ARC postcards are sent based only voter inactivity, the Secretary
State does not consider failure respond ARC postcards reliable
indicator possible change address, and thus discourages the use ARC
postcards. elections officials send ARC postcards, such postcards should
strictly comply with the requirements and prescribed language Elections Code
section 2224. The ARC postcard process can only lead cancellation the
county elections official receives result the ARC postcard information
notification that the voter longer resides California, and then sends the voter forwardable address confirmation notice that complies with Section 8(d)(2)
the NVRA.
(See Section Address Confirmation Notices; Updating,
Inactivating, and Cancelling Voter Registration Records.
Nevertheless, county elections official chooses use the ARC process, the
ARC postcard shall forwardable, including postage-paid and preaddressed
return form enable the voter verify correct the address information, and
shall substantially the following form: the person named the postcard not this address, PLEASE
help keep the voter rolls current and save taxpayer dollars returning
this postcard your mail carrier.
IMPORTANT NOTICE
According our records you have not voted any election during the
past four years, which may indicate that you longer reside ____
County. you continue reside California you must confirm your
residency address order remain the active voter list and
receive election materials the mail. confirmation has not been received within days, you may
required provide proof your residence address order vote
future elections.
(This language also found Appendix Recommended Language for List
Maintenance Mailings; diagram related this and other mailings attached
The Stipulated Order Wilson United States America, attached Appendix __, longer
applicable has since been superseded legislative amendments.
Chapter page
Appendix E.) Upon the sending the ARC postcard, county elections official
shall update the voter registration record reflect that the voter inactive
voter. (Elec. Code, 2226(a)(2).) The results this ARC postcard mailing can used update voter record that active status and can also used
confirm their address, done with the other mailings. (Elec. Code,
2226(a)(1).) response ARC postcard the county elections official receives
information notification that the voter longer resides California, order initiate the cancellation process, forwardable address confirmation notice
that complies with Section 8(d)(2) the NVRA must then mailed the voter.
(See Section Address Confirmation Notices; Updating, Inactivating, and
Cancelling Voter Registration Records. Address Confirmation Notices; Updating, Inactivating, and Cancelling Voter
Registration Records county elections officials receive information indicating that voter has moved
new address, county elections officials send address confirmation notices provided
California law and NVRA Section 8(d)(2), described below. (Elec. Code, 2155,
2225, 2226; U.S.C. 20507(c), (d) and (f).) This information may received from
the voter directly, NCOA information, well response VNCs, preelection
residency confirmation postcards, county voter information guides, alternative
residency confirmation postcards. (Elec. Code, 2155, 2155.3, 2220, 2222, 2223,
2224, 2225.)
The address confirmation process may ultimately result cancellation voter
registration record. Cancellation voter registration record because change
address requires compliance with the address confirmation process outlined below,
accordance with NVRA Section 8(d)(2). Thus, all address confirmation notices sent
registrants who are believed have moved out-of-state, have forwarding address, have mail returned undeliverable with forwarding address, must comply with
Section 8(d)(2) Elections Code section 2225(c) (as modified Section V.C, below)
order for those registrations cancelled. Address Confirmation Notices Sent for In-State Moves
Under Section the NVRA and California law, voter registration record may cancelled for
variety reasons, such as: written request from the voter, because death the voter has been
found mentally incompetent vote, because the voter serving state federal prison sentence parole for the conviction felony, following the process established California law and
NVRA Section 8(d)(2), described below, for voters who have moved new address. (Elec. Code,
2201; U.S.C. 20507(a)(3), (4).) Additional reasons for cancellation California are: court order,
upon notification the voter registered another state, upon proof that the person ineligible vote.
(Elec. Code, 2201.) Cancelled registration records may disposed after five (5) years. (Elec.
Code, 17000.)
Chapter page county elections official receives mailing from the voter indicating the voter
has moved to: new address the same county which the voter currently
registered, will treated notice change address. The county
elections official immediately shall update the registration record show the
new address and send VNC. (Elec. Code, 2155.) new address another county within California, will treated
notice change address. The county elections official receipt the
change-of-address information shall not remove the voter active voter
from their county, but instead immediately shall update the registration record show the new address and then alert the new county county elections
official about the voter new address through use the statewide voter
registration system (in the statewide voter registration system this known
the push voter function). The new county county elections official must
send VNC. (Elec. Code, 2155.) county elections official receives mailing returned the post office with, NCOA data indicating voter has moved to: forwarding new address the same county which the voter
currently registered, will treated notice change address. The
county elections official immediately shall update the registration record
show the new address and send forwardable mail notice the address
change and postage paid, pre-addressed return form for the voter verify correct the address information, described Elections Code section
2225(b).
(Elec. Code, 2222, 2225(b), 2226(a)(1); U.S.C.
20507(c)(1)(B)(i), (d)(3), (f).) forwarding new address another county within California, will
treated notice change address. The county elections official
receipt the change-of-address information shall not remove the voter
active voter from their county, but instead immediately shall update the
registration record show the new address and then alert the new county
county elections official about the voter new address through use the
statewide voter registration system (in the statewide voter registration system
this known the push voter function). The new county county elections
official must send forwardable mail notice the address change and
postage paid, pre-addressed return form enabling the voter verify correct
the address information, described Elections Code section 2225(b).
(Elec. Code,
2222, 2225(b), 2226(a)(1); U.S.C.
20507(c)(1)(B)(i), (d)(3).)
Chapter page
For these in-state moves, Elections Code section 2225(b) prescribes that the
language the forwardable mail notice must substantially the following
form: have received notification that you have moved new residence
address California. You will registered vote your new
address unless you notify our office within days that the address
which this card was mailed not change your permanent
residence. You must notify our office either returning the attached
postage-paid postcard, calling toll free. this not permanent
residence, and you not notify within days, you may
required provide proof your residence address order vote
future elections.
(This language also found Appendix Recommended Language for
List Maintenance Mailings; diagram related this and other mailings
attached Appendix E.) voter with active voter status and new
valid address within California should not placed inactive status and
should not subject cancellation. Such voter should not receive
Section 8(d)(2) notice. Address Confirmation Notices Sent for Out-of-State Moves county elections official receives mailing from the voter indicating the voter
has moved out state, notice required sent. Instead, the county
elections official shall cancel the voter record. (Elec. Code, 2201(a).) mailing returned the post office with forwarding address outside
California, NCOA data indicates voter has moved outside California,
these should treated notices change address. The county elections
official must send forwardable address confirmation mailing the voter. Upon
the sending this mail notice, the county elections official shall update the
voter record inactive. This mail notice must comply with the requirements Section 8(d)(2), order initiate the cancellation process. (Elec. Code,
2221(a)(1), 2225(c); U.S.C. 20507(c)(1)(A), (B)(ii), (d)(1), (2)(A), (B), (3).)
The 8(d)(2) notice must provide postage paid, pre-addressed return form for
the voter state his her current address, and must explain that: (1) the
registrant did not change his her residence, changed residence within
California, the registrant should return the card not later than days prior the
date the next election; (2) that the card not returned, affirmation
confirmation the registrants address may required before the registrant
permitted vote election during the period beginning the date the
notice and ending the day after the date the second general election for
Federal office that occurs after the date the notice; (3) the registrant does not
vote election during that period the registrants name will removed from
the list eligible voters; and (4) the registrant has changed residence
Chapter page
place outside California, the notice must include information concerning how
the voter can continue eligible vote. For example, information can
provided regarding the National Mail Voter Registration Form, which can
downloaded at: https://www.eac.gov/voters/national-mail-voter-registration-form/.
(52 U.S.C. 20507(d)(2); see Husted Philip Randolph Institute, 138 Ct.
1833 (2018) attached Appendix F.)
(This language also found Appendix Recommended Language for List
Maintenance Mailings; diagram related this and other mailings attached
Appendix E.) Address Confirmation Notices Sent Forwarding Address
State law provides that notification received through NCOA Operation Mail
that voter has moved and has not given forwarding address does not
require the mailing forwardable notice the voter. (Elec. Code, 2225(a).)
However, under Section the NVRA, voter registration cannot
cancelled based change address unless the registrant first receives
notice that complies with Section 8(d)(2). The Secretary State recommends
that the procedure below (for mail returned the post office undeliverable
and with forwarding address) used response NCOA Operation Mail
notifications that voter has moved and left forwarding address. mailing returned the post office undeliverable and with
forwarding address, order begin the cancellation process, the county
elections official must send forwardable address confirmation mailing the
voter that same address, which must substantially the form required
Elections Code section 2225(c), but that states that the voter has until days
before the next election return the card order comply with the
requirements Section 8(d)(2) the NVRA 11: are attempting verify postal notification that the voter whom
this card addressed has moved and left forwarding address. the
person receiving this card the addressed voter, please confirm your
continued residence provide current residence information the
attached postage-paid postcard not later than days prior the date the next election. you not return this card and continue
reside California, you may required provide proof your
residence address order vote future elections and, you not
offer vote any election the period between the date this
notice and the second federal general election following this notice,
your voter registration will cancelled and you will have reregister order vote.
The notice described Elections Code section 2225(c) asks the voter return the card within days,
however, Section 8(d)(2) the NVRA requires that the notice state the voter has until days before the
date the next election return the card. (52 U.S.C. 20507(d)(2)(A).)
Chapter page
(This language also found Appendix Recommended Language for List
Maintenance Mailings; diagram related this and other mailings attached
Appendix E.) Upon the sending this mail notice, the county elections official
shall update the voter record inactive. (Elec. Code, 2221(a)(1), 2225(c); U.S.C. 20507(d)(2)(A), (3).) Updating Inactivating Registrations Based Responses Address
Confirmation Notices response any the address confirmation notices described above (under
Elections Code section 2225(b) (c), pursuant Section 8(d)(2) the
NVRA), the voter provides written confirmation change address new
residence address California, the county elections official shall update the
voter registration, through use the statewide voter registration system and
use the push voter functionality the voter has moved new county
California. (Elec. Code, 2226(a)(1).) The county elections official for the
voter new residence address shall then send VNC confirm the change
registration. (Elec. Code, 2155.) Elections Code Section 2225(b) voter does not return address confirmation notice sent
accordance with Elections Code section 2225(b), the voter status
shall remain active. address confirmation notice sent pursuant Elections Code section
2225(b) returned undeliverable, the voter status shall changed
inactive upon receipt the returned mail. (Elec. Code, 2226(a)(2).)
Although Elections Code section 2226(a)(2) provides that county elections
officials may place voter inactive status based the return
certain mailings undeliverable, the Secretary State recommends that
county elections officials place all such voters inactive status. This will
help maintain uniform practices across the state and facilitate compliance
with the requirement under the Help America Vote Act (HAVA) and the
NVRA cancel registrations voters who failed return address
confirmation notice sent accordance with Section 8(d)(2) Elections
Code section 2225(c), and who not vote election during the
period beginning the date the notice and ending the day after the
date the second general election for federal office that occurs after the
date the notice. (52 U.S.C. 21803(a)(4)(A), 20507(a)(4), (d)(3); see
also Section V.E, Cancelling Registrations After Two General Federal
Elections.
Note that notice sent pursuant Elections Code section 2225(b)
returned undeliverable, order initiate the cancellation process,
Chapter page
forwardable address confirmation notice that complies with Section 8(d)(2) the NVRA must then mailed the voter. Elections Code Section 2225(c) Section 8(d)(2) the NVRA voter does not return address confirmation notice sent
accordance with Elections Code section 2225(c) Section 8(d)(2)
the NVRA, the voter status shall remain inactive. accordance with
NVRA section 8(d)(2), should the voter contact the county elections official least days prior the next election, the county elections official will
update the voter voter registration record that active. (Elec. Code,
2225(c).) address confirmation notice sent pursuant Elections Code section
2225(c) Section 8(d)(2) the NVRA returned undeliverable, the
voter status remains inactive.
If, before the second general election for federal office after the
address confirmation notice sent, voter with inactive status has not
moved different state and (1) offers vote any election, (2)
notifies the county elections official continued residency, the county
elections official shall restore the voter status active. (Elec. Code,
2226(c); U.S.C. 20507(e).) Cancelling Registrations After Two General Federal Elections voter fails return address confirmation notice sent accordance with
Elections Code section 2225(c) Section 8(d)(2) set forth above; does not
offer appear vote any election within the next two federal general election
cycles following the mailing that notice; and does not notify county elections
official continued residency within California, the county elections official
must update the voter registration record reflect that the registration
cancelled. (Elec. Code, 2225(c), 2226(b); U.S.C. 21803(a)(4)(A),
20507(a)(4), (d)(3); see Husted Philip Randolph Institute, attached
Appendix
F.)
The following non-exhaustive list examples offering vote: interactions with county elections
official relating the voter registration record, submittal vote-by-mail application, and voting
provisionally.)
This notification county elections official may made directly the voter, through voter
registration application change-of-address information received from specific transactions the DMV.
(See Chapter Voter Registration Department Motor Vehicles (DMV), which will released
later date.)
Chapter page
Chapter
Provisional Voting
Table Contents
California Law and Provisional Voting ..................................................................
II.
NVRA Fail Safe Voting Requirements................................................................
III.
The Help America Vote Act (HAVA) and Provisional Voting .................................
IV.
When Voters Cast Provisional Ballot? .........................................................
Chapter page
California Law and Provisional Voting
California law provides that any voter claiming properly registered, but
whose qualifications cannot immediately established upon examination the
list registered voters for the precinct the records file with the county
elections official, entitled cast provisional ballot. (Elec. Code, 2300,
14310(a).)
The county elections official must advise voters their right cast provisional
ballot and must provide the voter with written instructions regarding the
provisional voting process and procedures. State law requires people who vote
provisional ballot execute, the presence the county elections official,
written affirmation, stating that they are eligible vote and are registered the
county where they desire vote. (Elec. Code, 14310(a).)
Additionally, vote-by-mail voters shall issued provisional ballots if: they are
unable surrender their vote-by-mail ballot and the precinct board, vote center
election board, elections official cannot verify the voters have returned their
voted vote-by-mail ballot, and notate the voters voter record accordingly
they are unable surrender their vote-by-mail ballot and the precinct board
elections official cannot readily determine the voters are the correct polling
location. (Elec. Code, 3016, 14310.)
Provisional ballot envelopes are delivered, along with regular ballots, the
county elections office canvassing area. Using the same procedures used
with vote-by-mail envelopes, the county elections official compares the signature
for the provisional ballot with the signature that voter affidavit registration.
(Elections Code, 3019.) the signature does not match, the county elections
official must follow specified procedures notify the voter and allow the voter
opportunity verify his her signature before certification the election. the
signature matches, the county elections official checks the voter registration
database verify whether the voter properly registered vote. Once the
signature the envelope has been verified and the voter registration
confirmed, the ballot separated from the envelope and counted regular
ballot. Only the votes for contests for which the voter eligible vote are
counted. the voter registration cannot confirmed, the ballot not counted,
and the reason for not counting the ballot recorded; however, beginning
2019, virtue completing provisional ballot envelope, voters may
registered for future elections. (Elec. Code, 2160.)
Similar HAVA, California law also requires the establishment Free Access
System the voter can find out his her provisional ballot has been counted.
(Elec. Code, 14310(d).) Information about how access each county Free
Access System can found the Secretary State website at:
www.sos.ca.gov/elections/ballot-status/.
Chapter page
Finally, California law provides that voters who have moved from one address
another within the same county and who have not notified the county elections
official their new address may vote provisionally the day the election
the polling place which they are entitled vote based their new address, the county elections office, another central location designated the
elections office. (Elec. Code, 14311.) alternative, conditional voter
registration (CVR) and CVR provisional voting are available all permanent
offices the county elections official, all vote centers, and designated satellite
offices, which can include polling places compliance with Section 20023(d)
the California Code Regulations. (Elec. Code, 2170.)
California provisional voting laws effectively comply with and compliment the
NVRA fail safe protections and the HAVA provisional voting statutes.
II.
NVRA Fail Safe Voting Requirements
Section the NVRA contains protections for voters that allow eligible
registered voter cast provisional ballot California, if: the voter has been
placed the inactive list or; the voter moved new address inside the
county but did not notify the county elections office before the election. The
NVRA requires elections officials must allow these voters update their
registration and vote the election using provisional ballot envelope process.
California law has provided for provisional voting since 1984 and meets the
NVRA fail safe voting requirements.
III.
The Help America Vote Act (HAVA) and Provisional Voting
Provisional voting also mandated under the Help America Vote Act (HAVA)
2002. Similar the NVRA fail safe protections, provisional voting under HAVA intended prevent disenfranchisement otherwise eligible voters due
voter registration errors other unusual circumstances. HAVA requires
provisional voting offered voters when the voters name does not appear the roster when the voter required provide identification under HAVA
and unable provide identification. During the canvass period following each
election, elections officials verify eligibility and registration before counting each
provisional ballot. California law meets the HAVA provisional voting
requirements.
IV.
When Voters Cast Provisional Ballot? counties that not conduct elections using vote centers (see Elections Code
section 4005), below are some the common situations when voter will need cast provisional ballot rather than regular ballot:
Throughout this chapter, Section refers U.S.C. 20507.
Chapter page
The voter moved but did not update his her voter registration record
reflect the move;
The voter name does not appear the list registered voters and the
eligibility vote cannot verified the polling place;
The voter name (unless changed surname) address different
than that listed the roster lists;
The voter required provide identification under HAVA and unable
refuses provide proof identity. Under HAVA, first-time voters who
registered mail and for whom neither the social security number nor
state identification number could verified may required provide
proof identity;
The voter requested vote-by-mail ballot, but cannot surrender his her
vote-by-mail ballot, AND your location cannot verify the voter has
already returned his her voted vote-by-mail ballot, and cannot notate
the voter voter record accordingly;
The voter voting during polling place hours that have been extended state federal court;
The voter registered vote, but attempting vote precinct
different from the one which the voter registered assigned (this
does not apply counties that conduct elections using vote centers);
The voter challenged and the challenge not resolved his her
favor. order vote provisionally, the voter must sign written affirmation eligibility
and registration the provisional ballot envelope. After Election Day, county
elections officials verify each provisional voter registration and eligibility vote
and then count provisional ballots. the time voter casts provisional ballot, the elections official provides the
voter with written information how the voter can check whether his her
provisional ballot was counted. This can include visiting the Secretary State Voter Status tool following the completion the canvass.
Chapter page
Chapter
Recordkeeping and Reporting Requirements
Table Contents
Overview ...............................................................................................................1
II.
Information Collected and Reported ......................................................................1
III.
Tracking and Reporting Registrations Voter Registration Agency Offices.........3
IV.
Information Maintained and Disclosed the Public ..............................................4
Additional Information............................................................................................4
Chapter page Overview
Section the NVRA requires states keep and make available for public inspection
for period two years, all records concerning the implementation accurate and
current voter registration lists. However, the NVRA requires records relating
person decision not register vote the specific agency through which person
registered vote kept confidential.
The records each state keeps under the NVRA must include lists the names and
addresses voters who are sent confirmation notices and whether not each voter
responded the confirmation notice.
Under the NVRA, originally passed Congress, states had reporting responsibilities the Federal Elections Commission, which turn reported biennially Congress
the impact the NVRA. With the passage the Help America Vote Act (HAVA)
2002, these reporting responsibilities were transferred from the Federal Election
Commission the United States Election Assistance Commission (EAC). order meet its Congressional reporting responsibilities, the EAC has developed
state survey and requires the Secretary State office submit its statewide report
March 31st each odd-numbered year. The EAC survey gathers data the number voter registration applications mail from motor vehicle offices, public assistance
offices, offices providing state-funded programs primarily serving people with
disabilities, Armed Forces recruitment offices, and other offices designated states
under the NVRA voter registration agencies. States also report voter registration list
maintenance information response the EAC survey every two years.
II. Information Collected and Reported
Federal regulations require the information below included state reports the
EAC. The Secretary State gathers this information from the counties and compiles
one comprehensive report for the state California. California biennial reports the
EAC are found the Secretary State website www.sos.ca.gov/elections/voterregistration/nvra/reports/. Some the categories reporting include: The total number registered voters statewide, including both active and
inactive voters, the federal general election two years prior the most recent
federal general election. HAVA requires that both are reported for those states
that make distinction between active and inactive voters. The total number registered voters statewide, including both active and
inactive voters, the most recent federal election. The total number new valid registrations accepted between the past two
federal general elections, including all registrations that are new the county
Throughout this chapter, Section refers U.S.C. 20507.
Chapter page
and re-registrations across county lines, but excluding all applications that are
duplicates, rejected, report only change name, address, party
preference within the same jurisdiction. The total number registrants that were considered inactive the close the
most recent federal general election.
County elections officials report the Secretary State the total number
voters who remain the inactive section the voter roll after the federal
general election preceding their report. For example, this would the number voters the inactive portion the voter roll after re-activation those inactive
voters who voted provisional ballot that federal general election. (See
Chapter provisional voting.) The total number registrations that were cancelled from the registration list,
including both active and inactive voters between the past two federal general
elections.
County elections officials report the Secretary State the total number
voters removed from the voter rolls for any the following reasons: Death; Currently state federal prison parole for the conviction
felony; Currently found mentally incompetent vote court; Moved outside the state; Direct notice the voter the elections office, DMV, other agency
regarding change address outside the state requesting removal
from the voter roll; NVRA Section 8(d)(2) notice and removal process. (See Chapter list
maintenance.) The number registration applications received (regardless whether they
were valid, rejected, duplicative, indicated address, name party preference
changes) from generated each the following categories: Mailed VRCs County elections officials report the Secretary State the
number Voter Registration Cards (VRC) from applicants residing the
county. The total number includes those VRCs forwarded from other county
elections offices and the Secretary State. This number does not include
VRCs generated the Department Motor Vehicles (DMV) other NVRAdesignated voter registration agencies (VRAs). In-person Internet (via California Online Voter Registration Application)
Chapter page DMV County elections officials report voter registrations received through
DMV (See Chapter for information voter registrations completed
DMV.) Public Assistance Agencies (See Chapter for listing these VRAs.) State-Funded Agencies Primarily Serving Persons with Disabilities (See
Chapter for listing these VRAs.) Armed Forces Recruitment Offices Other Agencies Designated the State under NVRA
Franchise Tax Board offices
Department Tax and Fees Administration offices The total number duplicate registration applications received between the past
two federal general elections the appropriate elections office broken down
category.
For NVRA purposes, duplicate registration application means VRC from
person already registered vote the same address, under the same name,
and with the same political party preference. The number confirmation notices mailed out between the past two federal
general elections and the number responses received these notices during
the same period. (See Chapter list maintenance.)
III. Tracking and Reporting Registrations Voter Registration Agency Offices County elections officials distribute VRCs the Voter Registration Agency (VRA)
Offices. (Elec. Code, 2405(b)(1).) County elections officials are responsible for tracking ranges the serial
numbers the VRCs assigned each VRA office. (Elec. Code, 2405(b)(2).)
The VRAs, turn, may want track which batch they provide each their
programs sites. County elections officials track the number these completed cards that are
returned from each VRA office and report those numbers the Secretary
State office monthly basis. (Elec. Code, 2405(b)(2), 2407.) This helps
identify those VRAs that are doing well, and those that might need further training providing the voter registration opportunity their clients and/or assisting
applicants properly complete VRCs.
The NVRA requires that States ensure that the identity the