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City Council Formal Meeting City Council Report Agenda Date: 5/16/2018, Item No. Contract Award for South Central Transit Oriented Development Business Assistance and Land Use Planning Services Grant (Ordinance S-44622) Request authorize the City Manager, his designee, enter into contract with Promise Arizona/Gould Evans provide business assistance, Transit Oriented Development (TOD) planning and urban design services for the South Central Light Rail Extension Project. Further request authorization for the City Controller disburse funds amount not exceed $2.4 million. Summary October 2016, the Federal Transit Administration (FTA) awarded the City Phoenix Transit Oriented Development (TOD) planning grant implement early action business assistance program and plan for future development along the South Central Light Rail Extension. The City Phoenix received from the FTA the maximum available funding million, which further supported $400,000 local match. The grant will fund comprehensive, proactive business assistance that will include business owner workshops, detailed inventories and needs assessments the businesses the corridor, and development and implementation individual business assistance plans. addition, the grant provides the resources engage and work with the community gather extensive input and understand perspectives the current and desired conditions the station areas generate long-term vision for the corridor. The visioning work will captured through interactive design workshops that will yield conceptual urban design plans for the areas surrounding each station. The community engagement, visioning, urban design work, and action plan will documented TOD policy plan specific the South Central corridor, which will serve attract, guide, and prioritize strategic investments infrastructure, housing, economic development, and other areas achieve the shared vision for the future. Procurement Information request for proposals (RFP) process was conducted accordance with Administrative Regulation 3.10 (PTD18-002). Two proposals were received the Public Transit Department Feb. 2018. evaluation panel comprised City Phoenix staff, Valley Metro staff, and members the public scored the proposals based the following criteria: Agenda Date: 5/16/2018, Item No. Team Organizational Qualifications and Experience (up 200 points). Team Personnel Qualifications and Experience (up 250 points). Technical Approach (up 350 points). Offerors Total Price (up 200 points). Below summary the final proposal scores: Promise Arizona/Gould Evans: 897 points Callison RTKL Inc.: 680 points Based evidenced marketplace competition, the pricing determined fair and reasonable. Public Transit staff concurs with the evaluation committees decision and recommends awarding this contract for business assistance and land use planning services Promise Arizona/Gould Evans the best overall proposal and best value the City based the evaluation criteria. Contract Term The contract consists two-year base agreement with optional one-year extension monthly increments coincide with project completion. The extension option will exercised the Public Transit Director only the Citys best interest and the contractor performed satisfactorily during the two-year base period. The contract term will begin about May 2018 and end about April 30, 2021, the annual extension exercised. Financial Impact The aggregate contract value, including all option years, shall not exceed $2.4 million. Funds are available according the following breakdown: FTA: million Local Match (T2050): $400,000 Concurrence/Previous Council Action The Citizen Transportation Commission recommended approval the award recommendation the Transportation and Infrastructure Subcommittee April 26, 2018 vote 8-2. The Transportation and Infrastructure Subcommittee recommended approval this item vote 4-0 May 2018. Agenda Date: 5/16/2018, Item No. Location The South Central Light Rail Extension five-mile light rail investment Central Avenue between Jefferson Street and Baseline Road. Council Districts: Responsible Department This item submitted Deputy City Manager Mario Paniagua and the Public Transit Department.